Section one: Contracting authority
one.1) Name and addresses
Staffordshire County Council
Staffordshire Place 2
Stafford
ST16 2DH
Contact
Sharon Bowers
sharon.bowers@staffordshire.gov.uk
Telephone
+44 1785277493
Country
United Kingdom
NUTS code
UKG - West Midlands (England)
Internet address(es)
Main address
http://www.staffordshire.gov.uk/business/procurement/homepage.aspx
one.1) Name and addresses
Cannock Chase District Council
28 Beecroft Road
Cannock
Ws11 1BG
Contact
Sharon Bowers
sharon.bowers@stafforsshire.gov.uk
Country
United Kingdom
NUTS code
UKG2 - Shropshire and Staffordshire
Internet address(es)
Main address
https://www.cannockchasedc.gov.uk/
Buyer's address
https://supplierlive.proactisp2p.com/
one.1) Name and addresses
South Staffordshire Council
Wolverhampton Road,
Codsall
WV8 1PX
Contact
Sharon Bowers
sharon.bowers@staffordshire.gov.uk
Country
United Kingdom
NUTS code
UKG2 - Shropshire and Staffordshire
Internet address(es)
Main address
Buyer's address
https://supplierlive.proactisp2p.com/
one.1) Name and addresses
Stafford Borough Council
Riverside, Civic Centre
Stafford
ST16 3AQ
Contact
Sharon Bowers
sharon.bowers@staffordshire.gov.uk
Country
United Kingdom
NUTS code
UKG2 - Shropshire and Staffordshire
Internet address(es)
Main address
https://www.staffordbc.gov.uk/
Buyer's address
https://supplierlive.proactisp2p.com/
one.1) Name and addresses
Lichfield District Council
Riverside, Civic Centre
Lichfield
WS13 6YY
Contact
Sharon Bowers
sharon.bowers@staffordshire.gov.uk
Country
United Kingdom
NUTS code
UKG2 - Shropshire and Staffordshire
Internet address(es)
Main address
https://www.lichfieldbc.gov.uk/
Buyer's address
https://supplierlive.proactisp2p.com/
one.2) Information about joint procurement
The contract involves joint procurement
The contract is awarded by a central purchasing body
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://supplierlive.proactisp2p.com/Account/Login
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://supplierlive.proactisp2p.com/Account/Login
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
IA2609 Framework Agreement for Responsive Property Maintenance and Minor Works
Reference number
DN1359
two.1.2) Main CPV code
- 50700000 - Repair and maintenance services of building installations
two.1.3) Type of contract
Services
two.1.4) Short description
The framework is to provide Staffordshire County Council with a schedule of work rates and services to work on buildings within specified geographical areas throughout Staffordshire. The framework will be awarded in separate lots for Building, Plumbing, Mechanical and Electrical. The framework will generally consist of carrying out minor responsive maintenance services/works with the majority of the work within occupied properties with individual order values up to £5,000. From time-to-time some orders may be above this threshold. (Refer to the Framework Terms for full specification).
two.1.5) Estimated total value
Value excluding VAT: £2,000,000
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for all lots
Maximum number of lots that may be awarded to one tenderer: 4
two.2) Description
two.2.1) Title
Lot 1 Building
Lot No
1
two.2.2) Additional CPV code(s)
- 45300000 - Building installation work
- 45440000 - Painting and glazing work
- 45450000 - Other building completion work
two.2.3) Place of performance
NUTS codes
- UKG2 - Shropshire and Staffordshire
- UKG3 - West Midlands
two.2.4) Description of the procurement
The services / works typically consist of Building maintenance / installations.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 October 2022
End date
30 September 2026
This contract is subject to renewal
Yes
Description of renewals
It is envisaged that tender adverts for the next Framework Agreement may be placed within the next 2 or 3 years. This cannot be guaranteed
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
The Agreement term is envisaged to be from 01.10.22 to 30.09.25 with an additional option to extend by 1 year to 30.09.26
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Lot 2 Plumbing
Lot No
2
two.2.2) Additional CPV code(s)
- 45300000 - Building installation work
- 45450000 - Other building completion work
two.2.3) Place of performance
NUTS codes
- UKG2 - Shropshire and Staffordshire
- UKG3 - West Midlands
two.2.4) Description of the procurement
The services / works typically consist of plumbing maintenance / installations.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 October 2022
End date
30 September 2026
This contract is subject to renewal
Yes
Description of renewals
It is envisaged that tender adverts for the next Framework Agreement may be placed within the next 2 or 3 years. This cannot be guaranteed
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
The Agreement term is envisaged to be from 01.10.22 to 30.09.25 with an additional option to extend by 1 year to 30.09.26
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Lot 3 Mechanical
Lot No
3
two.2.2) Additional CPV code(s)
- 45300000 - Building installation work
- 45450000 - Other building completion work
two.2.3) Place of performance
NUTS codes
- UKG2 - Shropshire and Staffordshire
- UKG3 - West Midlands
two.2.4) Description of the procurement
The services / works typically consist of mechanical maintenance / installations.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 October 2022
End date
30 September 2026
This contract is subject to renewal
Yes
Description of renewals
It is envisaged that tender adverts for the next Framework Agreement may be placed within the next 2 or 3years. This cannot be guaranteed
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
The Agreement term is envisaged to be from 01.10.22 to 30.09.25 with an additional option to extend by 1 year to 30.09.26
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Lot 4 Electrical
Lot No
4
two.2.2) Additional CPV code(s)
- 45300000 - Building installation work
- 45450000 - Other building completion work
two.2.3) Place of performance
NUTS codes
- UKG2 - Shropshire and Staffordshire
- UKG3 - West Midlands
two.2.4) Description of the procurement
The services / works typically consist of electrical maintenance / installations.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 October 2022
End date
30 September 2026
This contract is subject to renewal
Yes
Description of renewals
It is envisaged that tender adverts for the next Framework Agreement may be placed within the next 2 or 3years. This cannot be guaranteed
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
The Agreement term is envisaged to be from 01.10.22 to 30.09.25 with an additional option to extend by 1 year to 30.09.26
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with several operators
Envisaged maximum number of participants to the framework agreement: 10
In the case of framework agreements, provide justification for any duration exceeding 4 years:
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
21 June 2022
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Tender must be valid until: 21 June 2022
four.2.7) Conditions for opening of tenders
Date
21 June 2022
Local time
1:00pm
Place
Staffordshire County Council
Information about authorised persons and opening procedure
By Authorised Persons Only.
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: Yes
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
six.3) Additional information
If you require urgent assistance regarding the initial usage of the e-Tendering package please
contact the Contracting Authority point-of-contact in Section I.1 of this notice. On failure to
reach this contact, please immediately email the nature of the difficulty to
commercial.team@staffordshire.gov.uk
This procurement is for a Framework Agreement between the appointed providers(s) and
the Contracting Authority, to supply predominately services on an ad-hoc call-off basis, as
and when required.
The Contracting Authority or its public sector partners/Customers makes no guarantee as to
the volume of business on offer or to be awarded, and any volumes given are indicative only
and intended as a general guide.
There is no commitment at the time of tendering from any parties outside of the Contracting
Authority and this should be taken into consideration when bidding.
All framework management, post-tender, will be in accordance with the Public Contracts
Regulations 2015. The call-off orders will be allocated by terms laid down in the framework.
Please see the tender documentation for further details.
The Contracting Authority also reserves the right to operate a public tender or quotations
outside of the framework where so required. As part of the Governments National
Procurement Strategy, collaborative working and supporting other Authorities now forms
part of the Contracting Authority's procurement remit. This agreement may be made
available to other Contracting Authorities including without limitation Councils and Public
Bodies within Staffordshire and neighboring geographical areas as prescribed by the NUTS
codes in this notice. These will include Health and NHS Bodies, Local Authorities,
Contracting Authorities, any other Government Department,
Defence, Police and Emergency Services, Metropolitan / District Councils, Utilities,
Educational Establishments, and Utilities, including the Contracting Authorities named in
this notice. These organisations will be afforded third party rights or be named as
beneficiaries under the contract or contracts where appropriate.
six.4) Procedures for review
six.4.1) Review body
Staffordshire County Council
Staffordshire Place 2
Stafford
ST16 2DH
sharon.bowers@staffordshire.gov.uk
Country
United Kingdom