Section one: Contracting authority
one.1) Name and addresses
Falkirk Council
Abbotsford House, David's Loan
Falkirk
FK2 7YZ
Telephone
+44 1324506566
Country
United Kingdom
NUTS code
UKM76 - Falkirk
Internet address(es)
Main address
Buyer's address
https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00184
one.2) Information about joint procurement
The contract is awarded by a central purchasing body
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://www.publiccontractsscotland.gov.uk/
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://www.publiccontractsscotland.gov.uk/
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Supplementary Repair & Maintenance Services to Vehicles and Plant
Reference number
PS/037/23
two.1.2) Main CPV code
- 50110000 - Repair and maintenance services of motor vehicles and associated equipment
two.1.3) Type of contract
Services
two.1.4) Short description
Provide general and specialist maintenance, service and repairs for various types of vehicles and plant. This will also include preparation and presentation of vehicles for MOT testing.
two.1.5) Estimated total value
Value excluding VAT: £2,000,000
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for all lots
two.2) Description
two.2.1) Title
Vehicle Servicing, Maintenance / Repair & MOT
Lot No
1
two.2.2) Additional CPV code(s)
- 50000000 - Repair and maintenance services
- 50110000 - Repair and maintenance services of motor vehicles and associated equipment
- 50111000 - Fleet management, repair and maintenance services
- 50112000 - Repair and maintenance services of cars
- 50112100 - Car repair services
- 50113000 - Repair and maintenance services of buses
- 50113100 - Bus repair services
- 50114000 - Repair and maintenance services of trucks
- 50114100 - Truck repair services
- 50116100 - Electrical-system repair services
- 50116200 - Repair and maintenance services of vehicle brakes and brake parts
- 50116000 - Maintenance and repair services related to specific parts of vehicles
- 50116300 - Repair and maintenance services of vehicle gearboxes
- 50116400 - Repair and maintenance services of vehicle transmissions
- 50116600 - Repair and maintenance services of starter motors
- 50532100 - Repair and maintenance services of electric motors
- 34100000 - Motor vehicles
- 34115200 - Motor vehicles for the transport of fewer than 10 persons
- 34114000 - Specialist vehicles
- 34120000 - Motor vehicles for the transport of 10 or more persons
- 34130000 - Motor vehicles for the transport of goods
- 34140000 - Heavy-duty motor vehicles
- 34143000 - Winter-maintenance vehicles
- 34144430 - Road-sweeping vehicles
- 34144440 - Gritter vehicles
- 34144220 - Breakdown vehicles
- 34144510 - Vehicles for refuse
- 34144900 - Electric vehicles
- 34330000 - Spare parts for goods vehicles, vans and cars
- 50100000 - Repair, maintenance and associated services of vehicles and related equipment
- 50111110 - Vehicle-fleet-support services
- 31110000 - Electric motors
- 34640000 - Automotive elements
- 42124100 - Parts of engines or motors
- 50112200 - Car maintenance services
- 50113200 - Bus maintenance services
- 50114200 - Truck maintenance services
- 38561110 - Tachometers
- 50411400 - Repair and maintenance services of tachometers
- 90512000 - Refuse transport services
- 34921100 - Road sweepers
- 34144410 - Gully emptiers
- 90640000 - Gully cleaning and emptying services
- 90641000 - Gully cleaning services
- 90642000 - Gully emptying services
- 33124100 - Diagnostic devices
- 33124110 - Diagnostic systems
- 33141625 - Diagnostic kits
two.2.3) Place of performance
NUTS codes
- UKM76 - Falkirk
two.2.4) Description of the procurement
Lot includes servicing, maintenance, MOT testing and repair for a range of council vehicles.
two.2.5) Award criteria
Quality criterion - Name: Scope of Works / Weighting: 10
Quality criterion - Name: Response Time / Weighting: 5
Quality criterion - Name: Waste Disposal / Weighting: 4
Quality criterion - Name: Fair Work First / Weighting: 5
Quality criterion - Name: Staff the Agreement / Weighting: 3
Quality criterion - Name: Equipment Resource / Weighting: 3
Price - Weighting: 70
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Vehicle Recovery
Lot No
2
two.2.2) Additional CPV code(s)
- 50118100 - Breakdown and recovery services for cars
- 50118200 - Breakdown and recovery services for commercial vehicles
- 50118300 - Breakdown and recovery services for buses
- 60000000 - Transport services (excl. Waste transport)
- 60100000 - Road transport services
- 60112000 - Public road transport services
- 63712000 - Support services for road transport
- 63727100 - Towing services
- 50118110 - Vehicle towing-away services
- 50118400 - Breakdown and recovery services for motor vehicles
two.2.3) Place of performance
NUTS codes
- UKM76 - Falkirk
two.2.4) Description of the procurement
The recovery of Falkirk Council vehicles throughout the authority area.
two.2.5) Award criteria
Quality criterion - Name: Scope of Works / Weighting: 15
Quality criterion - Name: Response Times / Weighting: 5
Quality criterion - Name: Fair Work First / Weighting: 5
Quality criterion - Name: Staff the Agreement / Weighting: 2.5
Quality criterion - Name: Equipment Resource / Weighting: 2.5
Price - Weighting: 70
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Tail Lifts
Lot No
3
two.2.2) Additional CPV code(s)
- 42400000 - Lifting and handling equipment and parts
- 42410000 - Lifting and handling equipment
- 42415100 - Lifting trucks
- 42416000 - Lifts, skip hoists, hoists, escalators and moving walkways
- 42416100 - Lifts
- 42416120 - Goods lifts
- 42416130 - Mechanical lifts
- 42418000 - Lifting, handling, loading or unloading machinery
- 42419000 - Parts of lifting and handling equipment
- 42419500 - Parts of lift, skip hoists or escalators
- 42419510 - Parts of lifts
- 34114000 - Specialist vehicles
- 34144000 - Special-purpose motor vehicles
- 34144900 - Electric vehicles
- 34224200 - Parts of other vehicles
- 34224000 - Parts of trailers, semi-trailers and other vehicles
- 42413500 - Vehicle hoists
- 42414400 - Vehicle-mounted cranes
- 50100000 - Repair, maintenance and associated services of vehicles and related equipment
- 50110000 - Repair and maintenance services of motor vehicles and associated equipment
- 50116000 - Maintenance and repair services related to specific parts of vehicles
- 34300000 - Parts and accessories for vehicles and their engines
- 34320000 - Mechanical spare parts except engines and engine parts
- 42124100 - Parts of engines or motors
- 42124150 - Parts of hydraulic power engines or motors
two.2.3) Place of performance
NUTS codes
- UKM76 - Falkirk
two.2.4) Description of the procurement
Lot includes the servicing and repair of tail lifts fitted to Falkirk Council vehicles.
two.2.5) Award criteria
Quality criterion - Name: Scope of Works / Weighting: 10
Quality criterion - Name: Response Time / Weighting: 5
Quality criterion - Name: Waste Disposal / Weighting: 4
Quality criterion - Name: Fair Work First / Weighting: 5
Quality criterion - Name: Staff the Agreement / Weighting: 3
Quality criterion - Name: Equipment Resource / Weighting: 3
Price - Weighting: 70
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Body & Accident Repairs
Lot No
4
two.2.2) Additional CPV code(s)
- 50112110 - Body-repair services for vehicles
- 50000000 - Repair and maintenance services
- 50100000 - Repair, maintenance and associated services of vehicles and related equipment
- 50111000 - Fleet management, repair and maintenance services
- 50112000 - Repair and maintenance services of cars
- 50112100 - Car repair services
- 50113000 - Repair and maintenance services of buses
- 50113100 - Bus repair services
- 50114000 - Repair and maintenance services of trucks
- 50114100 - Truck repair services
- 50116000 - Maintenance and repair services related to specific parts of vehicles
- 50116200 - Repair and maintenance services of vehicle brakes and brake parts
- 50116100 - Electrical-system repair services
- 50116300 - Repair and maintenance services of vehicle gearboxes
- 50116400 - Repair and maintenance services of vehicle transmissions
- 50116600 - Repair and maintenance services of starter motors
- 50532100 - Repair and maintenance services of electric motors
two.2.3) Place of performance
NUTS codes
- UKM76 - Falkirk
two.2.4) Description of the procurement
Repair of vehicle bodywork or equipment due to damage, wear & tear or accident on Falkirk Council vehicles. This can include work processed through the Councils insurance provider.
two.2.5) Award criteria
Quality criterion - Name: Scope of Works / Weighting: 14
Quality criterion - Name: Waste Disposal / Weighting: 5
Quality criterion - Name: Fair Work First / Weighting: 5
Quality criterion - Name: Staff the Agreement / Weighting: 3
Quality criterion - Name: Equipment Resource / Weighting: 3
Price - Weighting: 70
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Plant Servicing & Maintenance
Lot No
5
two.2.2) Additional CPV code(s)
- 45259000 - Repair and maintenance of plant
- 50000000 - Repair and maintenance services
- 50100000 - Repair, maintenance and associated services of vehicles and related equipment
- 50110000 - Repair and maintenance services of motor vehicles and associated equipment
- 50111000 - Fleet management, repair and maintenance services
- 50114000 - Repair and maintenance services of trucks
- 50114100 - Truck repair services
- 50116000 - Maintenance and repair services related to specific parts of vehicles
- 50116100 - Electrical-system repair services
- 50116200 - Repair and maintenance services of vehicle brakes and brake parts
- 50116300 - Repair and maintenance services of vehicle gearboxes
- 50116400 - Repair and maintenance services of vehicle transmissions
- 50116600 - Repair and maintenance services of starter motors
- 42415110 - Forklift trucks
- 42415000 - Forklift trucks, works trucks, railway-station platforms tractors
- 34223300 - Trailers
- 34223100 - Semi-trailers
- 34200000 - Vehicle bodies, trailers or semi-trailers
- 34223000 - Trailers and semi-trailers
- 34220000 - Trailers, semi-trailers and mobile containers
- 34223310 - General-purpose trailers
- 34223370 - Tipper trailers
- 34224000 - Parts of trailers, semi-trailers and other vehicles
- 34224100 - Parts of trailers and semi-trailers
- 34142200 - Skip loaders
- 34144710 - Wheeled loaders
- 42418930 - Sideloaders
- 43261100 - Mechanical shovel loaders
- 43250000 - Front-end shovel loaders
- 43251000 - Front-end shovel loaders with backhoe
- 43252000 - Front-end shovel loaders without backhoe
- 43260000 - Mechanical shovels, excavators and shovel loaders, and mining machinery
- 44464000 - Caterpillar tracks
two.2.3) Place of performance
NUTS codes
- UKM76 - Falkirk
two.2.4) Description of the procurement
Servicing & maintenance for a range of council plant items.
two.2.5) Award criteria
Quality criterion - Name: Scope of Works / Weighting: 10
Quality criterion - Name: Response time / Weighting: 5
Quality criterion - Name: Waste Disposal / Weighting: 4
Quality criterion - Name: Fair Work First / Weighting: 5
Quality criterion - Name: Staff the Agreement / Weighting: 3
Quality criterion - Name: Equipment Resource / Weighting: 3
Price - Weighting: 70
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Auto Electrics
Lot No
6
two.2.2) Additional CPV code(s)
- 50000000 - Repair and maintenance services
- 50100000 - Repair, maintenance and associated services of vehicles and related equipment
- 50110000 - Repair and maintenance services of motor vehicles and associated equipment
- 50111000 - Fleet management, repair and maintenance services
- 50112000 - Repair and maintenance services of cars
- 50112100 - Car repair services
- 50113000 - Repair and maintenance services of buses
- 50113100 - Bus repair services
- 50114000 - Repair and maintenance services of trucks
- 50114100 - Truck repair services
- 50116100 - Electrical-system repair services
- 50411400 - Repair and maintenance services of tachometers
- 50532100 - Repair and maintenance services of electric motors
- 31110000 - Electric motors
- 31610000 - Electrical equipment for engines and vehicles
- 31600000 - Electrical equipment and apparatus
- 31612000 - Electrical wiring looms for engines
- 31612300 - Electrical signalling equipment for engines
- 34144900 - Electric vehicles
- 50532000 - Repair and maintenance services of electrical machinery, apparatus and associated equipment
- 71334000 - Mechanical and electrical engineering services
- 33124100 - Diagnostic devices
- 33124110 - Diagnostic systems
two.2.3) Place of performance
NUTS codes
- UKM76 - Falkirk
two.2.4) Description of the procurement
Provision to carry out testing and repair of Falkirk Council vehicle electrical systems and components.
two.2.5) Award criteria
Quality criterion - Name: Scope of Works / Weighting: 10
Quality criterion - Name: Response Time / Weighting: 5
Quality criterion - Name: Waste Disposal / Weighting: 4
Quality criterion - Name: Fair Work First / Weighting: 5
Quality criterion - Name: Staff the Agreement / Weighting: 3
Quality criterion - Name: Equipment Resource / Weighting: 3
Price - Weighting: 70
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Grounds Maintenance Equipment
Lot No
7
two.2.2) Additional CPV code(s)
- 43325100 - Grounds-maintenance equipment
- 77314000 - Grounds maintenance services
- 45259000 - Repair and maintenance of plant
- 50000000 - Repair and maintenance services
- 50100000 - Repair, maintenance and associated services of vehicles and related equipment
- 50110000 - Repair and maintenance services of motor vehicles and associated equipment
- 50111000 - Fleet management, repair and maintenance services
- 50116000 - Maintenance and repair services related to specific parts of vehicles
- 50116100 - Electrical-system repair services
- 50116200 - Repair and maintenance services of vehicle brakes and brake parts
- 50116300 - Repair and maintenance services of vehicle gearboxes
- 50116400 - Repair and maintenance services of vehicle transmissions
- 50116600 - Repair and maintenance services of starter motors
- 50532100 - Repair and maintenance services of electric motors
- 50800000 - Miscellaneous repair and maintenance services
- 16700000 - Tractors
- 16310000 - Mowers
- 16311100 - Lawn, park or sports-ground mowers
two.2.3) Place of performance
NUTS codes
- UKM76 - Falkirk
two.2.4) Description of the procurement
Lot includes the provision to carry out testing and repair of Falkirk Council Grounds Maintenance Equipment.
two.2.5) Award criteria
Quality criterion - Name: Scope of Works / Weighting: 10
Quality criterion - Name: Response Time / Weighting: 5
Quality criterion - Name: Waste Disposal / Weighting: 4
Quality criterion - Name: Fair Work First / Weighting: 5
Quality criterion - Name: Staff the Agreement / Weighting: 3
Quality criterion - Name: Equipment Resource / Weighting: 3
Price - Weighting: 70
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions
It is a requirement of this tender that the bidder must hold a valid registration with Companies House. Where the bidder is not registered at Companies House they must be able to verify to the Council’s satisfaction that they are trading from the address provided in the tender and under the Company name given.
Any contractor carrying out work on tachographs must be a DVSA approved Tachograph centre.
three.1.2) Economic and financial standing
List and brief description of selection criteria
A Credit safe credit scoring check will be ran on registered Company Name and Company Number provided by the bidder. Where the resulting Credit Rating score is less than 30/100 the bidder may be excluded from the tender process unless suitable financial information is
provided that gives satisfactory assurances to the Council regarding financial risk in appointing the bidder to the contract
Minimum level(s) of standards possibly required
For All Lots except Lot 2
Employer’s (Compulsory) Liability Insurance = 10 Million GBP
Public Liability Insurance incl Motor Trade Extension = 10 Million GBP
Product Liability Insurance = 10 Million GBP
Comprehensive Motor Insurance = 5 Million GBP
Professional Indemnity = 2 Million GBP
Lot 2
Employer’s (Compulsory) Liability Insurance = 10 Million GBP
Public Liability Insurance incl Motor Trade Extension = 10 Million GBP
Product Liability Insurance = 10 Million GBP
Comprehensive Motor Insurance = 5 Million GBP
three.1.3) Technical and professional ability
List and brief description of selection criteria
Bidders will be required to provide two examples from the previous three years that demonstrate that they have the relevant experience to deliver the services.
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with several operators
Envisaged maximum number of participants to the framework agreement: 40
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2022/S 000-033153
four.2.2) Time limit for receipt of tenders or requests to participate
Date
26 May 2023
Local time
11:00am
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.7) Conditions for opening of tenders
Date
26 May 2023
Local time
11:00am
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: Yes
Estimated timing for further notices to be published: 5th April 2027
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
six.3) Additional information
1. Bidders will be required to provide 2 examples from the past 3 years that demonstrate that they have the relevant experience to deliver the services/ supplies as described in part II.2.4 of the Find a Tender Service Contract Notice or the relevant section of the Site Notice.
2. Bidders will be required to confirm whether they intend to subcontract and, if so, for what proportion of the contract.
3. The bidder must hold a UKAS (or equivalent) accredited independent third party certificate of compliance in accordance with BS EN ISO 9001 (or equivalent), or provide additional supportive information as detailed within SPD (Scotland) Standardised Statements.
4. The bidder must hold a UKAS (or equivalent) accredited independent third party certificate of compliance in accordance with ISO 45001:2018 (or equivalent) or provide additional supportive information as detailed within SPD (Scotland) Standardised Statements.
5. The Bidder must hold a UKAS (or equivalent) accredited independent third party certificate of compliance with BS EN ISO 14001 (or equivalent) or a valid EMAS (or equivalent) certificate or provide additional supportive information as detailed within SPD (Scotland) Standardised Statements.
6. SPD (Scotland) Standardised Statements can be located within the attachment area.
7. Bidders are advised to allow adequate time for uploading documents and to dispatch the electronic response in advance of the submission deadline to avoid any last minute issues.
Where premises are required in order to carry out the work the bidder must have a safe and secure facility where vehicles / plant can be delivered to / uplifted from with 25 miles radius of Dalgrain Depot, FK3 8EB
NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=728407.
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx.
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
Community benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/
A summary of the expected community benefits has been provided as follows:
All Contractors on the Framework will be required to provide a period of six weeks paid work experience when the cumulative level of spend detailed below is reached.
1st Opportunity cumulative spend exceeds GBP100k
2nd Opportunity cumulative spend exceeds GBP200k
3rd Opportunity cumulative spend exceeds GBP300k
4th Opportunity cumulative spend exceeds GBP400k
5th Opportunity cumulative spend exceeds GBP500k
(SC Ref:728407)
Download the ESPD document here: https://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=728407
six.4) Procedures for review
six.4.1) Review body
Falkirk Sheriff Court and Justice of the Peace
Sheriff Court House Main Street Camelon
Falkirk
FK1 4AR
Country
United Kingdom