Section one: Contracting authority
one.1) Name and addresses
EFFICIENCY EAST MIDLANDS LIMITED
Unit 3, Maises Way
Alfreton
DE55 2DS
Contact
Roger Martin
Telephone
+44 1246395610
Country
United Kingdom
NUTS code
UK - United Kingdom
Internet address(es)
Main address
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Housing and community amenities
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Windows and Doors
Reference number
EEM0073
two.1.2) Main CPV code
- 44221000 - Windows, doors and related items
two.1.3) Type of contract
Supplies
two.1.4) Short description
Efficiency East Midlands Ltd (EEM) is a not for profit consortium which establishes
and manages a range of framework and DPS agreements. Our membership has now
grown to 251 public sector organisations including housing associations and
ALMO's, Local Authorities, NHS trusts, Education Providers, Blue Light Services,
Government Agencies and Charities.
EEM have also established a formal collaboration with 3 like-minded procurement
consortia - Westworks, South East Consortium and Advantage South West. The
membership list for these three consortia may be obtained from the following
website addresses:
www.westworks.org.uk (https://www.westworks.org.uk)
www.southeastconsortium.org.uk (https://www.southeastconsortium.org.uk)
www.advantagesouthwest.co.uk (https://www.advantagesouthwest.co.uk)
EEM wishes to procure and enter into framework agreements with multiple Service providers for the Supply & Supply and Installation of Windows and Doors as well as Composite Fire Doors.
The framework will be tendered and awarded based on the following lots:
Lot 1 - Supply only of Windows and Doors
Lot 2 - Supply and Installation of Windows and Doors
Lot 3 - Supply only of Composite Fire Door Sets
Lot 4 Supply and Installation of Composite Fire Doors Sets
Contracting Authorities who require a service provider to provide replacement Window and Doors & Composite Fire Door Sets can compliantly procure a single contractor via EEM0073.
Contracting Authorities can use either a Direct Selection or Mini Competition to appoint a service provider and only the service providers who sit on the Framework.
two.1.6) Information about lots
This contract is divided into lots: Yes
two.1.7) Total value of the procurement (excluding VAT)
Lowest offer: £5,000,000 / Highest offer: £249,000,000 taken into consideration
two.2) Description
two.2.1) Title
Supply Only of Windows and Doors
Lot No
1
two.2.2) Additional CPV code(s)
- 44221000 - Windows, doors and related items
two.2.3) Place of performance
NUTS codes
- UKC - North East (England)
- UKD - North West (England)
- UKE - Yorkshire and the Humber
- UKF - East Midlands (England)
- UKG - West Midlands (England)
- UKH - East of England
- UKI - London
- UKJ - South East (England)
- UKK - South West (England)
- UKL - Wales
two.2.4) Description of the procurement
Efficiency East Midlands (EEM LTD) carried out the tender exercise to provide our Members with compliant Framework for the Provision of the supply of Windows and Doors.
Lot One will provide EEM Members with a route to procure Windows and Doors on a Supply only basis.
The Windows and doors on offer will be utilised by EEM Members across their property stock, including but not limited to domestic, public and commercial properties.
The suppliers on Lot One will be able to offer EEM Members the following:
PVCu Windows
PVCu Door Sets including Patio Doors
Composite Door Sets
Aluminium Windows were included as an optional requirement.
As a minimum requirement products supplied need to comply with relevant standards and windows and door test evidence needs to have complied with the relevant British Standard or Product Assessment Scheme as well as be certified by a UKAS accredited body such as BSI Kitemark, BM Trada or similar.
Door Hardware needs to comply with the corrosion resistance standards of BS EN 1670
Door Thermal Performance needs to meet the energy efficiency provisions of Building Regulations Part L
Door Weather performance needs to meet a minimum 800 Exposure Category as classified in BS 6375-1
All relevant products supplied via this Framework must be Secure by Design and comply with PAS24
All Windows supplied need to conform to
BSI Kitemark accreditation to BS7412, PAS24, BSEN ISO 9001, Disabilities discriminations act part 3, Housing Providers Disability equality duty, Building Regulations Part A, B, E, F,K, L, M, N, BSEN 1670, BS7413, BSEN12608
two.2.5) Award criteria
Quality criterion - Name: Quality Questions / Weighting: 40%
Price - Weighting: 60%
two.2.11) Information about options
Options: No
two.2) Description
two.2.1) Title
Supply and Installation of Windows and Doors
Lot No
2
two.2.2) Additional CPV code(s)
- 44221000 - Windows, doors and related items
two.2.3) Place of performance
NUTS codes
- UKC - North East (England)
- UKD - North West (England)
- UKE - Yorkshire and the Humber
- UKF - East Midlands (England)
- UKG - West Midlands (England)
- UKH - East of England
- UKI - London
- UKJ - South East (England)
- UKK - South West (England)
- UKL - Wales
two.2.4) Description of the procurement
Efficiency East Midlands (EEM LTD) carried out the tender exercise to provide our Members with compliant Framework for the Provision of the supply of Windows and Doors.
Lot Two will provide EEM Members with a route to procure Windows and Doors on a Supply & Installation basis.
The Windows and doors on offer will be utilised by EEM Members across their property stock, including but not limited to domestic, public and commercial properties.
The suppliers on Lot Two will be able to offer EEM Members the following:
PVCu Windows
PVCu Door Sets including Patio Doors
Composite Door Sets
Full Installation Service
Aluminium Windows were included as an optional requirement.
As a minimum requirement products supplied need to comply with relevant standards and windows and door test evidence needs to have complied with the relevant British Standard or Product Assessment Scheme as well as be certified by a UKAS accredited body such as BSI Kitemark, BM Trada or similar.
Door Hardware needs to comply with the corrosion resistance standards of BS EN 1670
Door Thermal Performance needs to meet the energy efficiency provisions of Building Regulations Part L
Door Weather performance needs to meet a minimum 800 Exposure Category as classified in BS 6375-1
All relevant products supplied via this Framework must be Secure by Design and comply with PAS24
All Windows supplied need to conform to
BSI Kitemark accreditation to BS7412, PAS24, BSEN ISO 9001, Disabilities discriminations act part 3, Housing Providers Disability equality duty, Building Regulations Part A, B, E, F,K, L, M, N, BSEN 1670, BS7413, BSEN12608
Installation shall be as the manufacturers instructions and comply in all aspects to BS8000 Workmanship on Construction sites. Introduction and General Principles. And on completion all frames cleaned inside and out with manufacturer approved products.
Final Installation checks to include all opening lights and casements function correctly and are fitted square with in the frame, all locking points engage and all hardware operates correctly. No gaps, scratches or other defects are present and that the frame perimeter is correctly sealed.
Surveyors need to be properly trained and suitably experienced to undertake fenestration surveys.
two.2.5) Award criteria
Quality criterion - Name: Quality Questions / Weighting: 40
Price - Weighting: 60
two.2.11) Information about options
Options: No
two.2) Description
two.2.1) Title
Supply only of Composite Fire Door Sets
Lot No
3
two.2.2) Additional CPV code(s)
- 44221220 - Fire doors
two.2.3) Place of performance
NUTS codes
- UKC - North East (England)
- UKD - North West (England)
- UKE - Yorkshire and the Humber
- UKF - East Midlands (England)
- UKG - West Midlands (England)
- UKH - East of England
- UKI - London
- UKJ - South East (England)
- UKK - South West (England)
- UKL - Wales
two.2.4) Description of the procurement
Efficiency East Midlands (EEM LTD) carried out the tender exercise to provide our Members with compliant Framework for the Provision of the supply only of Composite Fire Door Sets.
Lot Three will provide EEM Members with a route to procure Composite Fire Door Sets on a Supply only basis.
The Fire Door Sets on offer will be utilised by EEM Members across their property stock, including but not limited to domestic, public and commercial properties.
The suppliers on Lot Three will be able to offer EEM Members the following:
Composite Fire door sets certified to BSEN1634-1/3 Fire Door set for Fire and Smoke.
The supplier must have third party accreditation of their test results with a UKAS approved scheme. Composite Fire Door Sets should also have Secure by Design or similar and meet or surpass current weather proofing standards.
Door Hardware needs to comply with the corrosion resistance standards of BS EN 1670
Door Thermal Performance needs to meet the energy efficiency provisions of Building Regulations Part L
Door Weather performance needs to meet a minimum 800 Exposure Category as classified in BS 6375-1
All relevant products supplied via this Framework must be Secure by Design and comply with PAS24
two.2.5) Award criteria
Quality criterion - Name: Quality Questions / Weighting: 40
Price - Weighting: 60
two.2.11) Information about options
Options: No
two.2) Description
two.2.1) Title
Supply and Installation of Composite Fire Door Sets
Lot No
4
two.2.2) Additional CPV code(s)
- 44221220 - Fire doors
two.2.3) Place of performance
NUTS codes
- UKC - North East (England)
- UKD - North West (England)
- UKE - Yorkshire and the Humber
- UKF - East Midlands (England)
- UKG - West Midlands (England)
- UKH - East of England
- UKI - London
- UKJ - South East (England)
- UKK - South West (England)
- UKL - Wales
two.2.4) Description of the procurement
Efficiency East Midlands (EEM LTD) carried out the tender exercise to provide our Members with compliant Framework for the Provision of the supply of Composite Fire Door Sets.
Lot Four will provide EEM Members with a route to procure Composite Fire Door Sets on a Supply & Installation basis.
The Fire Door Sets on offer will be utilised by EEM Members across their property stock, including but not limited to domestic, public and commercial properties.
The suppliers on Lot Four will be able to offer EEM Members the following:
Composite Fire door sets certified to BSEN1634-1/3 Fire Door set for Fire and Smoke.
Full installation Service
The supplier must have third party accreditation of their test results with a UKAS approved scheme. Composite Fire Door Sets should also have Secure by Design or similar and meet or surpass current weather proofing standards.
Door Hardware needs to comply with the corrosion resistance standards of BS EN 1670
Door Thermal Performance needs to meet the energy efficiency provisions of Building Regulations Part L
Door Weather performance needs to meet a minimum 800 Exposure Category as classified in BS 6375-1
All relevant products supplied via this Framework must be Secure by Design and comply with PAS24
Installation shall be as the manufacturers instructions and comply in all aspects to BS8000 Workmanship on Construction sites. Introduction and General Principles.
On completion a final inspection shall be carried out to ensure that the installation is fully in accordance with requirements and a video or photographic record of the installation should also be included with the certification in order to confirm manufacturers procedures were followed.
All frames cleaned inside and out with manufacturer approved products.
Final Installation checks to include all, all locking points engage and all hardware operates correctly. No gaps, scratches or other defects are present and that the frame perimeter is correctly sealed.
two.2.5) Award criteria
Quality criterion - Name: Quality Questions / Weighting: 40
Price - Weighting: 60
two.2.11) Information about options
Options: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2021/S 000-027957
Section five. Award of contract
Lot No
1
Title
Supply only of Windows and Doors
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
7 February 2022
five.2.2) Information about tenders
Number of tenders received: 2
Number of tenders received from SMEs: 2
The contract has been awarded to a group of economic operators: Yes
five.2.3) Name and address of the contractor
Graham Holmes Astraseal
Astraseal House, Finedon Road Industrial Estate
Wellingborough
NN8 4EX
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
Nationwide Windows
Nationwide House, 74-88 Somers Road,
Rugby
CV22 7DH
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: £249,000,000
Lowest offer: £5,000,000 / Highest offer: £249,000,000 taken into consideration
Section five. Award of contract
Lot No
Lot 2
Title
Supply and Installation of Windows and Doors
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
7 February 2022
five.2.2) Information about tenders
Number of tenders received: 1
Number of tenders received from SMEs: 1
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Nationwide Windows Ltd
Nationwide House, 74-88 Somers Road
Rugby
CV22 7DH
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: £249,000,000
Lowest offer: £5,000,000 / Highest offer: £249,000,000 taken into consideration
Section five. Award of contract
Lot No
Lot Number 3
Title
Supply Only of Composite Fire Door Sets
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
7 February 2022
five.2.2) Information about tenders
Number of tenders received: 4
Number of tenders received from SMEs: 4
The contract has been awarded to a group of economic operators: Yes
five.2.3) Name and address of the contractor
Graham Holmes Astraseal
Astraseal House, Finedon Road Ind Est,
Wellingborough
NN8 4EX
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
Nationwide Windows
Nationwide House, 74-88 Somers Road
Rugby
CV22 7DH
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
Permadoor
unit 1 Station Road Ind Est
Worcester
WR8 ORX
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: £249,000,000
Lowest offer: £5,000,000 / Highest offer: £249,000,000 taken into consideration
Section five. Award of contract
Lot No
4
Title
Supply and Installation of Composite Fire Door Sets
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
7 February 2022
five.2.2) Information about tenders
Number of tenders received: 6
Number of tenders received from SMEs: 6
The contract has been awarded to a group of economic operators: Yes
five.2.3) Name and address of the contractor
Harmony Fire Ltd
Half Acre House, Tintinhul Road
Yeovil
BA22 8QX
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
Horbury Property Services Ltd
South Grove House, South Grove,
Rotherham
S60 2AF
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
Nationwide Windows Ltd
Nationwide House, 74-88 Somers Road
Rugby
CV22 7DH
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
Permadoor Ltd
Unit 1 Station Road Ind Est
Worcester
WR8 0RX
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
Ventro Ltd
Aquilam House, 7 Darklake View
Plymouth
PL6 7TL
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: £249,000,000
Lowest offer: £5,000,000 / Highest offer: £249,000,000 taken into consideration
Section six. Complementary information
six.3) Additional information
The call-off contracts to be awarded pursuant to the framework agreements that have been entered at conclusion of the procurement exercise may extend for a duration of up to 5 years beyond expiry of the 4-year framework term.
Please note that the total potential framework value stated within this notice and each lot is in relation to the full 4-year framework and takes into consideration the lot structure, length of call off contracts and that the EEM membership may grow over the framework lifetime .
This framework has been procured by Efficiency East Midlands Ltd (EEM Ltd) on behalf of their members and the other organisations described below as being authorised users. The
following contracting authorities will be entitled to agree and award contracts under this framework agreement as authorised users:
1) Any Member of EEM which for the avoidance of doubt currently includes 3 partner consortia Westworks(www.westworks.org.uk), Advantage South West (www.advantagesouthwest.co.uk) and South East Consortium (www.southeastconsortium.org.uk). A full list of current members is available at www.eem.org.uk .
2) Any future member of EEM or our partner consortia and in all cases being an organisation which has applied to join EEM or our partner consortia in accordance with the applicable constitutional documents;
3) An EEM participant being an organisation which is neither a current or EEM member (as defined at 1 above) nor a future member of EEM (as defined at 2 above) based within England and Wales which owns and/ or maintains/manages housing stock in one or more geographic area in which it operates and/or is an NHS Trust (which includes acute trusts, mental health trusts, care service trusts and ambulance trusts) or an organisation, police authority, fire authority, ambulance trust, university, higher/further education college, school or academy
or other public sector organisation.
Further details regarding the authorised users of this framework can be found within the tender documents.
six.4) Procedures for review
six.4.1) Review body
Royal Courts of Justice
The Strand
London
WC2A 2LL
Country
United Kingdom
six.4.2) Body responsible for mediation procedures
Royal Courts of Justice
The Strand
London
WC2A 2LL
Country
United Kingdom
six.4.4) Service from which information about the review procedure may be obtained
The Cabinet Office
Correspondence Team, Cabinet Office, Whitehall
London
SW1A 2AS
Country
United Kingdom