Section one: Contracting authority
one.1) Name and addresses
EFFICIENCY EAST MIDLANDS LIMITED
Unit 3, Maises Way
Alfreton
DE55 2DS
Contact
Roger Martin
Telephone
+44 1246395610
Country
United Kingdom
NUTS code
UK - United Kingdom
Internet address(es)
Main address
one.3) Communication
Access to the procurement documents is restricted. Further information can be obtained at
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://xantive.supplierselect.com
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
EEM Framework Windows and Doors
Reference number
EEM0073
two.1.2) Main CPV code
- 44221000 - Windows, doors and related items
two.1.3) Type of contract
Supplies
two.1.4) Short description
EEM are conducting a tender exercise to procure a Windows and Doors Framework which will replace the existing Framework which expires on the 31st of March 2022.
The Framework will provide EEM members with a provision for the supply and installation of external Upvc & Composite doors, Upvc windows as well as Composite fire doorsets.
The Framework will be split into the following Lots:
Lot 1: Supply only of Windows and Doors
Lot 2: Supply and installation of Windows and Doors
Lot 3: Supply only of Composite Fire Doors
Lot 4: Supply and installation of Composite Fire Doors
EEM reserve the right to appoint up to Six successful Bidders per lot
two.1.5) Estimated total value
Value excluding VAT: £249,000,000
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for all lots
Maximum number of lots that may be awarded to one tenderer: 4
The contracting authority reserves the right to award contracts combining the following lots or groups of lots:
Lot 1,2,3,4
two.2) Description
two.2.1) Title
Lot1 Supply only of Windows and Doors
Lot No
1
two.2.2) Additional CPV code(s)
- 44221000 - Windows, doors and related items
two.2.3) Place of performance
NUTS codes
- UKC - North East (England)
- UKD - North West (England)
- UKE - Yorkshire and the Humber
- UKF - East Midlands (England)
- UKG - West Midlands (England)
- UKH - East of England
- UKI - London
- UKJ - South East (England)
- UKK - South West (England)
- UKL - Wales
two.2.4) Description of the procurement
This Lot will be for the Supply only of UPVC Windows, doors and Composite Doors to a site or sites owned by EEM Members.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
5 April 2022
End date
3 April 2026
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2) Description
two.2.1) Title
Lot 2 Supply and Installation of Windows and Doors
Lot No
2
two.2.2) Additional CPV code(s)
- 44221000 - Windows, doors and related items
two.2.3) Place of performance
NUTS codes
- UKC - North East (England)
- UKD - North West (England)
- UKE - Yorkshire and the Humber
- UKF - East Midlands (England)
- UKG - West Midlands (England)
- UKH - East of England
- UKI - London
- UKJ - South East (England)
- UKK - South West (England)
- UKL - Wales
Main site or place of performance
Supply and Installation will be to a variety of property types and locations within a members property portfolio
two.2.4) Description of the procurement
This Lot will be for the supply and installation of UPVC Windows, doors and Composite Doors to locations owned by EEM Members.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
5 April 2022
End date
3 April 2026
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2) Description
two.2.1) Title
Lot 3 Supply only of Composite Fire Doors
Lot No
3
two.2.2) Additional CPV code(s)
- 44221000 - Windows, doors and related items
two.2.3) Place of performance
NUTS codes
- UKC - North East (England)
- UKD - North West (England)
- UKE - Yorkshire and the Humber
- UKF - East Midlands (England)
- UKG - West Midlands (England)
- UKH - East of England
- UKI - London
- UKJ - South East (England)
- UKK - South West (England)
- UKL - Wales
two.2.4) Description of the procurement
This Lot is for the purpose of Supply only of Composite Fire Door sets to a site or sites owned by EEM Members
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
5 April 2022
End date
3 April 2026
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2) Description
two.2.1) Title
Lot 4 Supply and Installation of Composite Fire Doors
Lot No
4
two.2.2) Additional CPV code(s)
- 44221000 - Windows, doors and related items
two.2.3) Place of performance
NUTS codes
- UKC - North East (England)
- UKD - North West (England)
- UKE - Yorkshire and the Humber
- UKF - East Midlands (England)
- UKG - West Midlands (England)
- UKH - East of England
- UKI - London
- UKJ - South East (England)
- UKK - South West (England)
- UKL - Wales
Main site or place of performance
Supply and Installation will be to a variety of property types and locations within a members property portfolio
two.2.4) Description of the procurement
This lot is for the Supply and Installation of Composite Fire Doors to locations owned by EEM Members
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
5 April 2022
End date
3 April 2026
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with several operators
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Originally published as:
Date
10 January 2022
Local time
2:00pm
Changed to:
Date
7 February 2022
See the change notice.
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.7) Conditions for opening of tenders
Date
10 January 2022
Local time
3:00pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.3) Additional information
The call-off contracts to be awarded pursuant to the framework agreements to be entered at conclusion of the procurement exercise may extend for a duration of up to 5 years beyond expiry of the 4-year framework term.
Please note that the total potential framework value stated within this notice is in relation to the full 4-year framework and takes into consideration the lot structure, length of call off contracts and that the EEM membership may grow over the framework lifetime.
Where the contract notice states a maximum of suppliers to be appointed to the Framework, this means within each lot. EEM reserves the right to appoint less than the numbers stated. This framework is being procured by Efficiency East Midlands Ltd (EEM) on behalf of their members and the other organisations described below as being authorised users. The following contracting authorities will be entitled to agree and award contracts under this framework agreement as Authorised Users:
1) any Member of EEM which for the avoidance of doubt currently includes 3 partner
consortia - Westworks(www.westworks.org.uk (https://www.westworks.org.uk)),
Advantage South West
(www.advantagesouthwest.co.uk (https://www.advantagesouthwest.co.uk)) and South
East Consortium
(www.southeastconsortium.org.uk (https://www.southeastconsortium.org.uk)). A full
list of current members is available at
www.eem.org.uk (https://www.eem.org.uk)
2) any future member of EEM or our partner consortia and in all cases being an
organisation
which has applied to join EEM or our partner consortia in accordance with the
applicable
constitutional documents;
3) An EEM participant being an organisation which is neither a current or EEM
member (as
defined at 1 above) nor a future member of EEM (as defined at 2 above).
Further details regarding the authorised users of this framework can be found in the
ITT documents. To respond to this tender or review the documentation, please:
1) Go to the portal https://xantive.supplierselect.com
(https://xantive.supplierselect.com)
2) If you need to register a new account follow the prompts to set up your
organisation;
3) When you sign in select 'Public Projects' from the menu (top right). A list of all
open tenders will be displayed;
4) Select 'EEM0075 Lift Install, Refurbishment & Maintenance from the list of
projects and then 'Create Opportunity'. That will give you access to the basic information;
5) Click 'Accept Opportunity' to get more detail including all clarification logs. There
is no obligation to submit a response;
6) If you do wish to submit a response, do so before the deadline by changing the
status to submitted. You will only be allowed to submit if every mandatory question is
answered
six.4) Procedures for review
six.4.1) Review body
Royal Courts of Justice
The Strand
London
WC2A 2LL
Country
United Kingdom
six.4.4) Service from which information about the review procedure may be obtained
The Cabinet Office
Correspondence team, Cabinet Office, Whitehall
London
SW1A 2AS
Country
United Kingdom