Section one: Contracting authority
one.1) Name and addresses
NHS Shared Business Services Limited
Three Cherry Tree Lane, Hemel Hempstead
Hertfordshire
HP2 7AH
Contact
Kelly Bevington
nsbs.categorymanagementsourcing@nhs.net
Country
United Kingdom
Region code
UK - United Kingdom
Companies House
05280446
Internet address(es)
Main address
Buyer's address
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
http://discovery.ariba.com/rfx/16066420
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
http://discovery.ariba.com/rfx/16066420
one.4) Type of the contracting authority
Other type
Public Sector Framework Provider https://www.sbs.nhs.uk/nhs-sbs-about-us
one.5) Main activity
Health
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
AUDIO VISUAL SOLUTIONS & INTEGRATED OPERATING THEATRES 2 (SBS 10245)
Reference number
SBS 10245
two.1.2) Main CPV code
- 51310000 - Installation services of radio, television, sound and video equipment
two.1.3) Type of contract
Services
two.1.4) Short description
NHS Shared Business Services act in an Agency capacity for and on behalf of its customers (Approved Organisations) - existing and new. These comprise of NHS and Social Care organisations (whether acting individually, or on behalf of, or together as members of any consortia) along with any other public or private sector bodies which NHS SBS authorises to use the resulting Framework.
NHS Shared Business Services Limited (NHS SBS) intends to put in place a Framework Agreement for the provision of Audio-Visual Solutions & Integrated Operating Theatres and related Goods and Services for Healthcare to be used by NHS SBS Approved Organisations.
Our Approved Organisation list can be found at:
https://sbs.nhs.uk/proc-framework-agreements-support
The Framework will be structured using the following Lots/Categories;
Lot 1 - Integrated Operating Theatres
Lot 2 - Multi-Disciplinary Team Room and Conferencing Facility Room
Lot 3 - Audio Visual (AV) Hardware & Software
Lot 4 - Digital Signage
Lot 5 - Bedside Entertainment Solutions
Lot 6 - Patient Check-In Devices
We are committed to working with suppliers who are dedicated to Sustainability and Social Value and there will be a significant weighting on these elements in the tender.
two.1.5) Estimated total value
Value excluding VAT: £200,000,000
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for all lots
two.2) Description
two.2.1) Title
Integrated Operating Theatres
Lot No
1
two.2.2) Additional CPV code(s)
- 32321000 - Television projection equipment
- 32324000 - Televisions
- 33162000 - Operating theatre devices and instruments
- 45215141 - Operating theatre construction work
- 51310000 - Installation services of radio, television, sound and video equipment
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
Main site or place of performance
United Kingdom - Main site or location of works, place of delivery or of performance: Various Approved Organisations as set out in the contract documents.
two.2.4) Description of the procurement
Lot 1
Provision, delivery, and installation of Audio-visual products bringing 4K, 8K and HD technology into operating theatres for diagnostic and training purposes.
Bidders will deliver all the mandatory requirements as detailed in the Specification section of the Framework Agreement
There are additional Selection Qualification (SQ), Award Questionnaire (AQ) requirements, and Bidder Declarations applicable, and Bidders are asked to respond to these also.
For all Lots, the maximum number of Bidders may increase where 2 or more Bidders have tied scores in last awardable position for the Lot. Additionally, NHS SBS reserves the right to award to any Bidder whose final score is within 1% of the last awardable position of the Lot.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
24
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
Duration in months 24 months with option to extend to 48 months.
two.2) Description
two.2.1) Title
Multi-Disciplinary Team Room and Conferencing Facility Room
Lot No
2
two.2.2) Additional CPV code(s)
- 31224400 - Connection cables
- 31320000 - Power distribution cables
- 32232000 - Video-conferencing equipment
- 32321000 - Television projection equipment
- 48515000 - Video conferencing software package
- 51300000 - Installation services of communications equipment
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
Main site or place of performance
United Kingdom - Main site or location of works, place of delivery or of performance: Various Approved Organisations as set out in the contract documents.
two.2.4) Description of the procurement
Lot 2
Provision, delivery, and installation of Audio-visual products enabling teams to meet remotely or on site for diagnostic and discharge purposes
Bidders will deliver all the mandatory requirements as detailed in the Specification section of the Framework Agreement
There are additional Selection Qualification (SQ), Award Questionnaire (AQ) requirements, and Bidder Declarations applicable, and Bidders are asked to respond to these also.
For all Lots, the maximum number of Bidders may increase where 2 or more Bidders have tied scores in last awardable position for the Lot. Additionally, NHS SBS reserves the right to award to any Bidder whose final score is within 1% of the last awardable position of the Lot.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
24
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
Duration in months 24 months with option to extend to 48 months.
two.2) Description
two.2.1) Title
Audio Visual (AV) Hardware & Software
Lot No
3
two.2.2) Additional CPV code(s)
- 31224400 - Connection cables
- 31320000 - Power distribution cables
- 32321000 - Television projection equipment
- 32324000 - Televisions
- 33162100 - Operating-theatre devices
- 48932000 - Entertainment software package
- 51310000 - Installation services of radio, television, sound and video equipment
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
Main site or place of performance
United Kingdom - Main site or location of works, place of delivery or of performance: Various Approved Organisations as set out in the contract documents.
two.2.4) Description of the procurement
Lot 3
Provision, delivery and installation of TV and AV products
Bidders will deliver all the mandatory requirements as detailed in the Specification section of the Framework Agreement.
Bidders will deliver all the mandatory requirements as detailed in the Specification section of the Framework Agreement
There are additional Selection Qualification (SQ), Award Questionnaire (AQ) requirements, and Bidder Declarations applicable, and Bidders are asked to respond to these also.
For all Lots, the maximum number of Bidders may increase where 2 or more Bidders have tied scores in last awardable position for the Lot. Additionally, NHS SBS reserves the right to award to any Bidder whose final score is within 1% of the last awardable position of the Lot.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
24
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
Duration in months 24 months with option to extend to 48 months.
two.2) Description
two.2.1) Title
Digital Signage
Lot No
4
two.2.2) Additional CPV code(s)
- 32321000 - Television projection equipment
- 32324000 - Televisions
- 48814200 - Patient-administration system
- 51310000 - Installation services of radio, television, sound and video equipment
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
Main site or place of performance
United Kingdom - Main site or location of works, place of delivery or of performance: Various Approved Organisations as set out in the contract documents.
two.2.4) Description of the procurement
Lot 4
Provision of Digital Signage: Supply, delivery and installation of internal and external information screens and associated software solutions.
Bidders will deliver all the mandatory requirements as detailed in the Specification section of the Framework Agreement.
There are additional Selection Qualification (SQ), Award Questionnaire (AQ) requirements, and Bidder Declarations applicable, and Bidders are asked to respond to these also.
For all Lots, the maximum number of Bidders may increase where 2 or more Bidders have tied scores in last awardable position for the Lot. Additionally, NHS SBS reserves the right to award to any Bidder whose final score is within 1% of the last awardable position of the Lot.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
24
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
Duration in months 24 months with option to extend to 48 months.
two.2) Description
two.2.1) Title
Bedside Entertainment Solutions
Lot No
5
two.2.2) Additional CPV code(s)
- 32321000 - Television projection equipment
- 32324000 - Televisions
- 48932000 - Entertainment software package
- 51310000 - Installation services of radio, television, sound and video equipment
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
Main site or place of performance
United Kingdom - Main site or location of works, place of delivery or of performance: Various Approved Organisations as set out in the contract documents.
two.2.4) Description of the procurement
Lot 5
Provision, delivery, and installation of interactive bedside entertainment equipment providing interactive TV and Wi-Fi services to patients.
Bidders will deliver all the mandatory requirements as detailed in the Specification section of the Framework Agreement
There are additional Selection Qualification (SQ), Award Questionnaire (AQ) requirements, and Bidder Declarations applicable, and Bidders are asked to respond to these also.
For all Lots, the maximum number of Bidders may increase where 2 or more Bidders have tied scores in last awardable position for the Lot. Additionally, NHS SBS reserves the right to award to any Bidder whose final score is within 1% of the last awardable position of the Lot.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
24
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
Duration in months 24 months with option to extend to 48 months.
two.2) Description
two.2.1) Title
Patient Check-In Devices
Lot No
6
two.2.2) Additional CPV code(s)
- 32321000 - Television projection equipment
- 48814200 - Patient-administration system
- 51310000 - Installation services of radio, television, sound and video equipment
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
Main site or place of performance
United Kingdom - Main site or location of works, place of delivery or of performance: Various Approved Organisations as set out in the contract documents.
two.2.4) Description of the procurement
Lot 6
Provision, delivery, and installation of patient check-in kiosks, enabling patients to check-in for GP and hospital appointments upon arrival
There are additional Selection Qualification (SQ), Award Questionnaire (AQ) requirements, and Bidder Declarations applicable, and Bidders are asked to respond to these also.
For all Lots, the maximum number of Bidders may increase where 2 or more Bidders have tied scores in last awardable position for the Lot. Additionally, NHS SBS reserves the right to award to any Bidder whose final score is within 1% of the last awardable position of the Lot.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
24
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
Duration in months 24 months with option to extend to 48 months.
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions
Please refer to procurement documents
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2022/S 000-031642
four.2.2) Time limit for receipt of tenders or requests to participate
Date
26 May 2023
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
four.2.7) Conditions for opening of tenders
Date
26 May 2023
Local time
1:00pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.3) Additional information
The value provided in 2.6 is only an estimate based on current market estimations of demand. NHS SBS cannot guarantee to successful Suppliers any business through this Framework Agreement. Spend and volumes may vary throughout the life of the Framework Agreement from the anticipated levels given in this notice.
six.4) Procedures for review
six.4.1) Review body
NHS Shared Business Services Limited
Three Cherry Tree Lane, Hemel Hempstead
Hertfordshire
HP2 7AH
nsbs.categorymanagementsourcing@nhs.net
Country
United Kingdom