Section one: Contracting authority
one.1) Name and addresses
Leigh Academies Trust
Carnation Road, Strood, Rochester
Kent
ME2 2SX
tenders@litmuspartnership.co.uk
Telephone
+44 1276673880
Country
United Kingdom
Region code
UKJ4 - Kent
Internet address(es)
Main address
https://leighacademiestrust.org.uk/
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Education
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Leigh Academies Trust ~ Managed Lettings Tender
two.1.2) Main CPV code
- 70220000 - Non-residential property renting or leasing services
two.1.3) Type of contract
Services
two.1.4) Short description
The successful Supplier will be required to provide managed lettings services for Leigh Academies Trust. Shaping Lives, Transforming Communities, Leigh Academies Trust is a dynamic, vibrant multi-academy trust, founded in 2008 More details about the Trust can be found here: https://leighacademiestrust.org.uk/ Leigh Academies Trust operates a subsidiary company, LAT Enterprises CIC, as its income generating function. More details about LAT Enterprises can be found here: https://latenterprises.co.uk/
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £3,555,178.94
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKJ4 - Kent
Main site or place of performance
Kent
two.2.4) Description of the procurement
The tender project is seeking to appoint a contractor whose initiative and innovation will be welcomed for the provision of fully managed lettings services within the facilities at the academies. The high-quality service levels proposed, should maintain excellent standards throughout, resulting in the achievement of the Client’s objectives. The contract being tendered is for three years in duration 1st January 2023 to 31st December 2025, with the option to extend for up to a further 2 years at the discretion of the client. Included within this proposal are the following 30 academies. Trust expansion is likely, therefore additional academies, as they join the Trust or, if new build, as they open, will be added to this arrangement. Current Operational Model and TUPE Considerations Within Leigh Academies Trust and LAT Enterprises, lettings are currently operated in the following way: Central(all academies) •1 x FTE Lettings Business Development and Social Media Manager - considered eligible for TUPE •1 x 0.8 FTE Lettings Finance Assistant -considered eligible for TUPE Cluster-level (overseeing 10-12 academies) •3 x FTE Academy Estates Managers: Day-to-day customer relationship management as a small part of the local Estates management teams’ existing role - not considered eligible for TUPE Academy level (individual academies) •Use of existing Estates site staff to facilitate lettings as part of their existing role - not considered eligible for TUPE (number to be confirmed) •Use of existing Estates site staff to facilitate lettings as the sole purpose of their role - considered eligible for TUPE (number to be confirmed) •Use of paid-on-claim casual lettings facilitators - considered eligible for TUPE (number to be confirmed) Client Objectives •Increase income streams for academies •Improve the sustainability and environmental impact and operation of the Trust’s Estate •To provide a safe environment for the client’s students, staff and hirers (safeguarding and Health & Safety) •Maximise under-utilised assets whilst promoting the facilities •Ensuring commercial viability of lettings opportunities •Enable a consistent professional approach to and management of lettings •Release client management and administration resources to allow greater focus on core Estates and Education deliverables •Maintain and improve academy reputation - achieving a positive social impact and attracting new pupils •Improve community engagement - addressing inactivity and loneliness issues whilst promoting positive activity and encouraging community growth •Promote diversity and inclusivity (within parameters set) See SQ Document for more details
two.2.5) Award criteria
Price
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Restricted procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2022/S 000-017541
Section five. Award of contract
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
16 November 2022
five.2.2) Information about tenders
Number of tenders received: 3
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Vivify Venues Ltd
Northern Assurance Building, 9-21 Princess Street
MANCHESTER
Country
United Kingdom
NUTS code
- UKD3 - Greater Manchester
National registration number
12770812
The contractor is an SME
No
five.2.4) Information on value of contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: £4,600,000
Total value of the contract/lot: £3,555,178.94
Section six. Complementary information
six.3) Additional information
The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement. It will be the supplier's responsibility to obtain any necessary documents in order to submit a response by the closing date and time.
To view this notice, please click here:
https://litmustms.co.uk/delta/viewNotice.html?noticeId=776567426" target="_blank">https://litmustms.co.uk/delta/viewNotice.html?noticeId=776567426
GO Reference: GO-2023419-PRO-22581614
six.4) Procedures for review
six.4.1) Review body
Leigh Academies Trust
Carnation Road, Strood, Rochester
Kent
ME2 2SX
Country
United Kingdom