Section one: Contracting authority
one.1) Name and addresses
Leigh Academies Trust
Carnation Road, Strood, Rochester
Kent
ME2 2SX
tenders@litmuspartnership.co.uk
Telephone
+44 1276673880
Country
United Kingdom
NUTS code
UKJ4 - Kent
Internet address(es)
Main address
https://leighacademiestrust.org.uk/
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted to the above-mentioned address
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Education
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Leigh Academies Trust ~ Managed Lettings Tender
two.1.2) Main CPV code
- 70220000 - Non-residential property renting or leasing services
two.1.3) Type of contract
Services
two.1.4) Short description
The successful Supplier will be required to provide managed lettings services for Leigh Academies Trust.
Shaping Lives, Transforming Communities, Leigh Academies Trust is a dynamic, vibrant multi-academy trust, founded in 2008
More details about the Trust can be found here:
https://leighacademiestrust.org.uk/
Leigh Academies Trust operates a subsidiary company, LAT Enterprises CIC, as its income generating function. More details about LAT Enterprises can be found here:
two.1.5) Estimated total value
Value excluding VAT: £4,600,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKJ4 - Kent
Main site or place of performance
Kent
two.2.4) Description of the procurement
The tender project is seeking to appoint a contractor whose initiative and innovation will be welcomed for the provision of fully managed lettings services within the facilities at the academies. The high-quality service levels proposed, should maintain excellent standards throughout, resulting in the achievement of the Client’s objectives.
The contract being tendered is for three years in duration 1st January 2023 to 31st December 2025, with the option to extend for up to a further 2 years at the discretion of the client.
Included within this proposal are the following 30 academies.
Trust expansion is likely, therefore additional academies, as they join the Trust or, if new build, as they open, will be added to this arrangement.
Current Operational Model and TUPE Considerations
Within Leigh Academies Trust and LAT Enterprises, lettings are currently operated in the following way:
Central(all academies)
•1 x FTE Lettings Business Development and Social Media Manager - considered eligible for TUPE
•1 x 0.8 FTE Lettings Finance Assistant -considered eligible for TUPE
Cluster-level (overseeing 10-12 academies)
•3 x FTE Academy Estates Managers: Day-to-day customer relationship management as a small part of the local Estates management teams’ existing role - not considered eligible for TUPE
Academy level (individual academies)
•Use of existing Estates site staff to facilitate lettings as part of their existing role - not considered eligible for TUPE (number to be confirmed)
•Use of existing Estates site staff to facilitate lettings as the sole purpose of their role - considered eligible for TUPE (number to be confirmed)
•Use of paid-on-claim casual lettings facilitators - considered eligible for TUPE (number to be confirmed)
Client Objectives
•Increase income streams for academies
•Improve the sustainability and environmental impact and operation of the Trust’s Estate
•To provide a safe environment for the client’s students, staff and hirers (safeguarding and Health & Safety)
•Maximise under-utilised assets whilst promoting the facilities
•Ensuring commercial viability of lettings opportunities
•Enable a consistent professional approach to and management of lettings
•Release client management and administration resources to allow greater focus on core Estates and Education deliverables
•Maintain and improve academy reputation - achieving a positive social impact and attracting new pupils
•Improve community engagement - addressing inactivity and loneliness issues whilst promoting positive activity and encouraging community growth
•Promote diversity and inclusivity (within parameters set)
See SQ Document for more details
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £4,600,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 January 2023
End date
31 December 2027
This contract is subject to renewal
No
two.2.9) Information about the limits on the number of candidates to be invited
Envisaged minimum number: 5
Maximum number: 10
Objective criteria for choosing the limited number of candidates:
A minimum of 5 suppliers and a maximum of 10 suppliers will be taken forward to the tender stage of the process. Where less than 5 suppliers meet the minimum standards, only those that meet the minimum standards will be taken through to the tender stage. Where more than 5 suppliers meet the minimum standard, those suppliers with the highest scores will proceed to the tender stage.
two.2.10) Information about variants
Variants will be accepted: Yes
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Restricted procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
5 August 2022
Local time
12:00pm
four.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
9 September 2022
four.2.4) Languages in which tenders or requests to participate may be submitted
English
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.3) Additional information
The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
It will be the supplier's responsibility to obtain any necessary documents in order to submit a response by the closing date and time.
The contracting authority reserves the right not to award any or part of the contract which is the subject of this contract notice and reserves the right to terminate the procurement process at any time.
The contracting authority will not be liable for any costs incurred by those expressing an interest in tendering for this contract opportunity.
The contracting authority will consider variant bids, evaluating them (so far as the variant or the evaluation of the variant is in the opinion of the contracting authority practicable) on the same basis as a conforming bid, but shall not be obliged to accept any such bid in preference to a conforming bid even if the variant bid scores more highly. No variant will be considered unless the bidder simultaneously submits a conforming bid.
For more information about this opportunity, please visit the Delta eSourcing portal at:
To respond to this opportunity, please click here:
https://litmustms.co.uk/respond/YX3QUST76B
GO Reference: GO-2022627-PRO-20504684
six.4) Procedures for review
six.4.1) Review body
Leigh Academies Trust
Carnation Road, Strood, Rochester
Kent
ME2 2SX
Country
United Kingdom