Section one: Contracting authority
one.1) Name and addresses
Wealden District Council
Vicarage Lane
Hailsham
BN27 2AX
Contact
Adam Bennett
Country
United Kingdom
NUTS code
UKJ22 - East Sussex CC
Internet address(es)
Main address
Buyer's address
https://www.sesharedservices.org.uk/esourcing/
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
ESPH AB Building Cleaning Contract (ESPH465 TI)
Reference number
WDC - 033742
two.1.2) Main CPV code
- 90911200 - Building-cleaning services
two.1.3) Type of contract
Services
two.1.4) Short description
Wealden District Council (‘the Council’) are seeking a suitably qualified and experienced Contractor to provide a cleaning service for all the Council offices, Public buildings and Public conveniences within the Wealden area.The work has been divided into three distinct Contracts (to be referred to as Lots) so as to recognise the specialist nature and requirements of each activity:i) Lot One: Council Offices and Ad Hoc Servicesii) Lot Two: Crematorium iii) Lot Three: Public ConveniencesIt is anticipated that the contract will commence in 1st April 2022 up to 31st March 2025 with an option to extend by 2x 12 month periods until 31st March 2027.
two.1.6) Information about lots
This contract is divided into lots: Yes
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £233,235
two.2) Description
two.2.1) Title
Council offices and Ad Hoc Services
Lot No
Lot1
two.2.2) Additional CPV code(s)
- 90910000 - Cleaning services
- 90911200 - Building-cleaning services
- 90919200 - Office cleaning services
- 90911300 - Window-cleaning services
two.2.3) Place of performance
NUTS codes
- UKJ22 - East Sussex CC
Main site or place of performance
Hailsham East Sussex
two.2.4) Description of the procurement
Wealden District Council requires the regular cleaning of Wealden District Council’s offices and civic hall. The cleaning specification refers to single site consisting of several buildings located at:Wealden District Council Offices, Vicarage Lane, Hailsham, East Sussex, BN27 2QA The building is over three floors and includes meeting rooms, a café, public reception & a separate civic hall. The layout and use of the offices may change during the period of the contract.The Council also requires an Ad Hoc cleaning service for specific cleaning tasks relating to commercial buildings. Details of the type of cleaning service will be provided upon service request.The Council may request one off Ad hoc cleans to other specific sites or commercial buildings during the period of this contract.
two.2.5) Award criteria
Quality criterion - Name: Technical Criteria / Weighting: 50
Price - Weighting: 50
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Crematorium
Lot No
Lot 2
two.2.2) Additional CPV code(s)
- 90911000 - Accommodation, building and window cleaning services
- 90911200 - Building-cleaning services
- 90919200 - Office cleaning services
- 90911300 - Window-cleaning services
two.2.3) Place of performance
NUTS codes
- UKJ22 - East Sussex CC
Main site or place of performance
Horam
two.2.4) Description of the procurement
Wealden District Council requires the regular cleaning of Wealden District Council’s crematorium. The crematorium hosts services daily and is open Monday to Friday from 9am – 5pm with occasional Saturday services. The crematorium opened in 2019.
two.2.5) Award criteria
Quality criterion - Name: Technical Criteria / Weighting: 50
Price - Weighting: 50
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Public Conveniences
Lot No
Lot 3
two.2.2) Additional CPV code(s)
- 90910000 - Cleaning services
- 90911200 - Building-cleaning services
two.2.3) Place of performance
NUTS codes
- UKJ22 - East Sussex CC
Main site or place of performance
East Sussex
two.2.4) Description of the procurement
Wealden District Council requires a Public Convenience cleaning service. The winning contractor must deliver high quality, efficient, professional routine, periodic and reactive cleaning services.Specialist or deep cleaning of specific areas within set frequencies and times as may be required by the Council.
two.2.5) Award criteria
Quality criterion - Name: Technical Criteria / Weighting: 50
Price - Weighting: 50
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2021/S 000-029115
Section five. Award of contract
Contract No
ESPH465
Lot No
Lot1
Title
ESPH465 Building Cleaning - Council Offices & Ad Hoc Sites
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
25 March 2022
five.2.2) Information about tenders
Number of tenders received: 5
Number of tenders received from SMEs: 5
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 5
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Blue Frog Cleaning Services Ltd
Littlehampton
Country
United Kingdom
NUTS code
- UKJ27 - West Sussex (South West)
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: £300,000
Total value of the contract/lot: £157,467
Section five. Award of contract
Contract No
ESPH461
Lot No
Lot2
Title
ESPH465 Building Cleaning - Crematorium
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
25 March 2022
five.2.2) Information about tenders
Number of tenders received: 5
Number of tenders received from SMEs: 5
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 5
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Blue Frog Cleaning Services Ltd
Littlehampton
Country
United Kingdom
NUTS code
- UKJ27 - West Sussex (South West)
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: £150,000
Total value of the contract/lot: £75,767.8
Section five. Award of contract
Contract No
ESPH465
Lot No
Lot3
Title
ESPH465 Building Cleaning - Public Conveniences
A contract/lot is awarded: No
five.1) Information on non-award
The contract/lot is not awarded
Other reasons (discontinuation of procedure)
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
High Court of England and Wales
The Strand
London
WC2A 2LL
Country
United Kingdom
six.4.3) Review procedure
Precise information on deadline(s) for review procedures
Wealden District Council observed a standstill period following the award of the contract & has conducted itself in respect of any appeals in accordance with the Public Contracts Regulations 2015(as amended)