Section one: Contracting authority
one.1) Name and addresses
THE HAVEBURY HOUSING PARTNERSHIP
Havebury House, Western Way
BURY ST EDMUNDS
IP33 3SP
Contact
Procurement Team
Telephone
+44 3003300900
Country
United Kingdom
Region code
UKH14 - Suffolk
Internet address(es)
Main address
Buyer's address
https://www.havebury.com/tree-services/
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://www.havebury.com/tree-services/
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://www.havebury.com/tree-services/
Tenders or requests to participate must be submitted to the above-mentioned address
one.4) Type of the contracting authority
Other type
Registered Social Landlord
one.5) Main activity
Other activity
Social Housing Provider
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Arboricultural Maintenance Services Contract (Tree Works) 2022-2025
Reference number
CON0306
two.1.2) Main CPV code
- 77211500 - Tree-maintenance services
two.1.3) Type of contract
Services
two.1.4) Short description
Provide tree maintenance services including, but not limited to:
o Reactive and planned tree pruning works
o Planting of new and replacement trees
o Tree felling and stump removal
o 24-hour emergency call-out service
o Various other related tree maintenance services as and when required
two.1.5) Estimated total value
Value excluding VAT: £900,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKH1 - East Anglia
Main site or place of performance
Services are to be provided at operational locations within a 50-mile radius of Bury St Edmunds.
two.2.4) Description of the procurement
• Provide tree maintenance services, including but not limited to:
o Reactive and planned tree pruning works
o Planting of new and replacement trees
o Tree felling and stump removal
o 24-hour emergency call-out service
o Various other related tree maintenance services as and when required
Havebury recently undertook a tree survey of all the tree stock, which has recorded a total of 4,078 individual trees and 86 groups of trees within the grounds. The survey has generated a programme of reactive and appropriate tree pruning and management works in order to ensure that the Employer's tree stock remains in a suitable condition of physiological health and structural integrity.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £900,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
Yes
Description of renewals
Up to a further 2 years, renewed on an annual basis.
two.2.9) Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 6
two.2.10) Information about variants
Variants will be accepted: Yes
two.2.11) Information about options
Options: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions
The Contractor shall not employ, or cause to be employed in performance of the contract, any person without the necessary professional qualifications, skill and experience to perform the duties they are employed to perform.
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.2) Conditions related to the contract
three.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Restricted procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
23 May 2022
four.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
20 June 2022
four.2.4) Languages in which tenders or requests to participate may be submitted
English
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: Yes
Estimated timing for further notices to be published: This is a 3 + 2 year contract.
If the contract runs for the full 5 years, it is anticipated to be retendered approximately April 2025.
six.4) Procedures for review
six.4.1) Review body
The Havebury Housing Partnership
Havebury House, Western Way
Bury St Edmunds
IP33 3UU
Country
United Kingdom