Section one: Contracting authority
one.1) Name and addresses
Edinburgh Napier University
Sighthill Campus, 9 Sighthill Court
EDINBURGH
EH11 4BN
Contact
Steph Buchanan
Telephone
+44 1314552983
Country
United Kingdom
NUTS code
UKM75 - Edinburgh, City of
Internet address(es)
Main address
Buyer's address
https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00340
one.2) Information about joint procurement
The contract is awarded by a central purchasing body
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://www.publictendersscotland.publiccontractsscotland.gov.uk/
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://www.publictendersscotland.publiccontractsscotland.gov.uk/
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Education
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
ENU Student Accommodation Cleaning
Reference number
500PF-ENU-2425-PRF1089
two.1.2) Main CPV code
- 90911100 - Accommodation cleaning services
two.1.3) Type of contract
Services
two.1.4) Short description
Edinburgh Napier University has a requirement for two service providers to provide cleaning services across our three student accommodation sites (Bainfield, Orwell Terrace, and Slateford Road). The scope covers weekly cleans, deep cleans and summer commercial cleans.
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for one lot only
Maximum number of lots that may be awarded to one tenderer: 1
two.2) Description
two.2.1) Title
Bainfield Deep Cleans and Summer Commercial Cleans (incl. housekeeping) at Bainfield and Orwell Terrace
Lot No
1
two.2.2) Additional CPV code(s)
- 90911100 - Accommodation cleaning services
- 90910000 - Cleaning services
- 90911000 - Accommodation, building and window cleaning services
two.2.3) Place of performance
NUTS codes
- UKM75 - Edinburgh, City of
Main site or place of performance
Bainfield Napier University Student Accommodation - 6 Bainfield Dr, Edinburgh EH11 1AR
and
Orwell Terrace Student Accommodation - 24B Orwell Terrace, Edinburgh EH11 2DY.
two.2.4) Description of the procurement
ENU has a requirement for a service provider to provide cleaning services at the Bainfield and Orwell Terrace Student Accommodation sites.
This lot is for the deep cleans required at Bainfield (required in June, August and January each year) and for the Summer Commercial Cleans, which is inclusive of house keeping (bed-making, linen duties etc.) at Bainfield and Orwell Terrace Student Accommodation sites during July-September each year.
two.2.5) Award criteria
Quality criterion - Name: Quality Assurance / Weighting: 18
Quality criterion - Name: Business Continuity / Weighting: 12
Quality criterion - Name: Health & Safety / Weighting: 9
Quality criterion - Name: Sustainable Procurement Environmental / Weighting: 3
Quality criterion - Name: Lot 1 Methodology / Weighting: 9
Quality criterion - Name: Lot 1 Methodology – Key Personnel and Management of Contract / Weighting: 9
Price - Weighting: 40
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
2 June 2025
End date
1 June 2028
This contract is subject to renewal
Yes
Description of renewals
The Contract Term shall be 3 years initially with the option to extend the contract for two separate periods of 12 months (3+1+1).
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Weekly Cleans (All Sites) and Deep Cleans for Orwell Terrace and Slateford Road
Lot No
2
two.2.2) Additional CPV code(s)
- 90910000 - Cleaning services
- 90911000 - Accommodation, building and window cleaning services
- 90911100 - Accommodation cleaning services
two.2.3) Place of performance
NUTS codes
- UKM75 - Edinburgh, City of
Main site or place of performance
Bainfield Accommodation - 6 Bainfield Dr, Edinburgh EH11 1AR
Orwell Terrace Accommodation - 24B Orwell Terrace, Edinburgh EH11 2DY
Slateford Road Accommodation - 1 Slateford Rd, Edinburgh EH11 1FE
two.2.4) Description of the procurement
ENU has a requirement for a service provider to provide cleaning services at the Bainfield, Orwell Terrace, and Slateford Road Student Accommodation sites.
This lot is for the Weekly cleans (all 3 sites) as well as the deep cleans for both Orwell Terrace and Slateford Road (required in June, August, and January each year).
two.2.5) Award criteria
Quality criterion - Name: Quality Assurance / Weighting: 18
Quality criterion - Name: Business Continuity / Weighting: 12
Quality criterion - Name: Health & Safety / Weighting: 9
Quality criterion - Name: Sustainable Procurement Environmental / Weighting: 3
Quality criterion - Name: Lot 2 Methodology / Weighting: 9
Quality criterion - Name: Lot 2 Methodology – Key Personnel and Management of Contract / Weighting: 9
Price - Weighting: 40
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
2 June 2025
End date
1 June 2028
This contract is subject to renewal
Yes
Description of renewals
The Contract Term shall be 3 years initially with the option to extend the Contract for two separate periods of 12 months (3+1+1).
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2024/S 000-038964
four.2.2) Time limit for receipt of tenders or requests to participate
Date
10 April 2025
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
four.2.7) Conditions for opening of tenders
Date
10 April 2025
Local time
12:00pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: Yes
Estimated timing for further notices to be published: In 3-5 years dependent upon contract extensions
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
six.3) Additional information
The bidder confirms they already have or can commit to obtain, prior to the commencement of the contract, the levels of insurance cover indicated below:
Professional Risk Indemnity: GBP5M
Employer's (Compulsory) Liability: GBP10M
Public Liability: GBP10M
The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 28552. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343
(SC Ref:793391)
six.4) Procedures for review
six.4.1) Review body
Edinburgh Sheriff Court
27 Chambers St
Edinburgh
EH1 1LB
Telephone
+44 1312252525
Country
United Kingdom