Section one: Contracting authority
one.1) Name and addresses
THE EXTRACARE CHARITABLE TRUST
7 Harry Weston Road, Binley Business Park
Coventry
CV32SN
Contact
Dominic Peverell
dominic.peverell@extracare.org.uk
Country
United Kingdom
Region code
UKG33 - Coventry
Companies House
02205136
Internet address(es)
Main address
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Housing and community amenities
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Microsoft Dynamics Housing Management Solution
two.1.2) Main CPV code
- 72260000 - Software-related services
two.1.3) Type of contract
Services
two.1.4) Short description
A proven cloud based, "off the shelf" Housing and asset management solution
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £1,628,145
two.2) Description
two.2.2) Additional CPV code(s)
- 48000000 - Software package and information systems
two.2.3) Place of performance
NUTS codes
- UKC - North East (England)
- UKD - North West (England)
- UKE - Yorkshire and the Humber
- UKF - East Midlands (England)
- UKG - West Midlands (England)
- UKH - East of England
- UKJ - South East (England)
- UKK - South West (England)
two.2.4) Description of the procurement
A proven cloud based, "off the shelf" Housing and asset management solution
two.2.5) Award criteria
Quality criterion - Name: Quality/Technical / Weighting: 60
Cost criterion - Name: Total Cost / Weighting: 40
two.2.11) Information about options
Options: Yes
Description of options
5 years plus a potential further 2 years
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Restricted procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2024/S 000-024049
Section five. Award of contract
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
20 March 2025
five.2.2) Information about tenders
Number of tenders received: 5
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
DB Group Ltd. t/a Esuasive
London
Country
United Kingdom
NUTS code
- UKI - London
Companies House
02422056
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £1,356,785
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
High Court of England and Wales
Royal Courts of Justice, Strand
London
WC2A 2LL
Country
United Kingdom