Section one: Contracting authority
one.1) Name and addresses
National Museums Scotland (NMS)
Chambers Street
Edinburgh
EH1 1JF
jonathan.bowman@curriebrown.com
Country
United Kingdom
NUTS code
UKM - Scotland
Internet address(es)
Main address
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://www.publiccontractsscotland.gov.uk/
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://www.publiccontractsscotland.gov.uk/
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Recreation, culture and religion
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
National Museums Scotland (NMS) - Hard Facilities Management Contract
two.1.2) Main CPV code
- 79993000 - Building and facilities management services
two.1.3) Type of contract
Services
two.1.4) Short description
National Museums Scotland (NMS) is seeking to retender their Hard Facilities Management Maintenance Contract to service across its estate.
NMS care for collections of national and international importance and present these to the public at four Museums:
- National Museum of Scotland (NMoS); Chambers Street, Edinburgh
- National War Museum Scotland (NWMS); Edinburgh Castle
- National Museum of Flight (NMoF); East Fortune, East Lothian
- National Museum of Rural Life (NMoRL); Kittochside, East Kilbride
In addition to the Museum sites above, NMS owns, manages and maintains the following Property:
- National Museums Collection Centre (NMCC); 242 West Granton Road, Edinburgh
The contract is anticipated to commence on 1st April 2022 for an initial 5-year period, with an option to extend by a further 2 years.
two.1.5) Estimated total value
Value excluding VAT: £10,000,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 79993100 - Facilities management services
- 79993000 - Building and facilities management services
- 71334000 - Mechanical and electrical engineering services
- 45310000 - Electrical installation work
- 50700000 - Repair and maintenance services of building installations
- 71315000 - Building services
- 50000000 - Repair and maintenance services
- 45212313 - Museum construction work
- 92520000 - Museum services and preservation services of historical sites and buildings
- 92521000 - Museum services
- 92500000 - Library, archives, museums and other cultural services
two.2.3) Place of performance
NUTS codes
- UKM - Scotland
Main site or place of performance
National Museum of Scotland
National War Museum Scotland
National Museum of Flight
National Museum of Rural Life
National Museums Collection Centre
two.2.4) Description of the procurement
The National Museums Scotland (NMS) is unique – a place where the cultures of Scotland and the world meet, where the arts and sciences intermingle, a space where the full spectrum of human creativity and invention, across cultural boundaries and through time, can be seen alongside the wonder and diversity of the natural world.
NMS is a Non-Departmental Public Body, governed by a Board of Trustees.
The core funding of NMS is Grant-in-Aid received from the Scottish Government.
NMS care for collections of national and international importance and present these to the public at four Museums:
- National Museum of Scotland (NMoS); Chambers Street, Edinburgh
- National War Museum Scotland (NWMS); Edinburgh Castle
- National Museum of Flight (NMoF); East Fortune, East Lothian
- National Museum of Rural Life (NMoRL); Kittochside, East Kilbride
In addition to the Museum sites above, NMS owns, manages and maintains the following Property:
- National Museums Collection Centre (NMCC); 242 West Granton Road, Edinburgh
NMS is seeking to retender their Hard Facilities Management Maintenance Contract to service across its estate.
The contract is anticipated to commence on 1st April 2022 for an initial 5-year period, with an option to extend by a further 2 years.
NMS spends in the order of 2 million (GBP) annually on OpEx (Operating Expenses) e.g. property maintenance covering Reactive events, Lifecycle and Planned Preventive Maintenance (PPM) works. A large proportion of this is dedicated to an ongoing programme of major repair and improvement projects, with an element of minor new works. Annually NMS have a Capital budget over and above this OpEx sum, which may be awarded to the Hard Facilities Management Maintenance Contractor, following NMS procurement processes. The Capital Budget for property related works is general in the region of 1 million (GBP) p.a., over the next several years.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 75
Price - Weighting: 25
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 April 2022
End date
31 March 2027
This contract is subject to renewal
Yes
Description of renewals
The contract is anticipated to commence on 1st April 2022 for an initial 5-year period, with an option to extend by a further 2 years.
two.2.9) Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 5
Objective criteria for choosing the limited number of candidates:
As detailed in the procurement documents.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions
N/a
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
three.2) Conditions related to the contract
three.2.2) Contract performance conditions
As stated in the procurement documents.
three.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Restricted procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2021/S 000-005098
four.2.2) Time limit for receipt of tenders or requests to participate
Date
9 June 2021
Local time
12:00pm
four.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
3 August 2021
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: Yes
Estimated timing for further notices to be published: After the contract term, NMS may be required to reprocure this, or a similar, contract.
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
six.3) Additional information
NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=652853.
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx.
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
A sub-contract clause has been included in this contract. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2363
Community benefits are included in this requirement. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2361
A summary of the expected community benefits has been provided as follows:
The successful supplier(s) will be required to support the National Museums Scotland economic and social regeneration objectives. The Community Benefits the successful supplier(s) will be required to demonstrate are that they proactively seek to secure the creation of skills whilst generating employment and training using equal opportunities recruitment procedures. In addition the contract performance conditions may relate to social and environmental considerations including buying from the third sector and supporting local businesses where possible.
(SC Ref:652853)
six.4) Procedures for review
six.4.1) Review body
Edinburgh Sheriff Court and Justice of the Peace Court
Sheriff Court House, 27 Chambers Street
Edinburgh
EH1 1LB
Telephone
+44 1312252525
Country
United Kingdom
Internet address
https://www.gov.uk/government/publications/public-procurement-review-service-scope-and-remit
six.4.3) Review procedure
Precise information on deadline(s) for review procedures
National Museums Scotland (NMS) will incorporate a minimum of a 10 calendar day standstill period from the point at which information on the award of the contract is communicated to tenderers. If unsuccessful tenderers have any concerns about the process, and/or its outcome, they should be raised during the standstill period. This period allows unsuccessful tenderers to seek further debriefing from the contracting authority before the contract is entered into. If an appeal regarding the award of contract has not been successfully resolved within a reasonable period, The Public Contracts (Scotland) Regulations (SSI 2006 No.1) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rule to take action in the Sheriff Court of Session. Any such action must be brought promptly (generally within 3 months). Before approaching the court seeking any legal remedies, a tenderer must inform the contracting authority and explain the basis for its court application.