Section one: Contracting authority
one.1) Name and addresses
NEUPC Ltd
NEUPC Ltd, Phoenix House, 3 South Parade
Leeds
LS1 5QX
Telephone
+44 1133443958
Country
United Kingdom
NUTS code
UK - United Kingdom
Internet address(es)
Main address
one.1) Name and addresses
North Western Universities Purchasing Consortium
Room 404, 4th Floor, Crescent House, University of Salford
Salford
M5 4WT
Country
United Kingdom
NUTS code
UK - United Kingdom
Internet address(es)
Main address
one.2) Information about joint procurement
The contract involves joint procurement
The contract is awarded by a central purchasing body
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://www.delta-esourcing.com/tenders/UK-UK-Leeds:-Cleaning-services./C82JM68JTW
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted to the above-mentioned address
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Education
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Cleaning Services
Reference number
EFM2038NE
two.1.2) Main CPV code
- 90910000 - Cleaning services
two.1.3) Type of contract
Services
two.1.4) Short description
The North Eastern Universities Purchasing Consortium (NEUPC) are leading on a process to award a framework for Security Services. The scope of this framework will cover the following areas. The requirement for student accommodation (a) is mandatory but the other requirements will be optional:
a.student accommodation (bedrooms, bathrooms and student kitchens)
b.deep cleans
c.routine cleans
d.covid-related cleaning
e.offices (including general office facilities such as toilets and small kitchens)
f.sports facilities
g.conference facilities
h.commercial kitchens
i.oven cleaning
j.specialist floor cleaning
k.litter picking
l.removal of graffiti
m.laboratory cleaning
n.builders cleans
two.1.5) Estimated total value
Value excluding VAT: £14,000,000
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for all lots
two.2) Description
two.2.1) Title
Cleaning Services - North East
Lot No
1
two.2.2) Additional CPV code(s)
- 90910000 - Cleaning services
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
Main site or place of performance
UNITED KINGDOM
two.2.4) Description of the procurement
The North Eastern Universities Purchasing Consortium (NEUPC) are leading on a process to award a framework for Security Services. The scope of this framework will cover the following areas. The requirement for student accommodation (a) is mandatory but the other requirements will be optional:
a.student accommodation (bedrooms, bathrooms and student kitchens)
b.deep cleans
c.routine cleans
d.covid-related cleaning
e.offices (including general office facilities such as toilets and small kitchens)
f.sports facilities
g.conference facilities
h.commercial kitchens
i.oven cleaning
j.specialist floor cleaning
k.litter picking
l.removal of graffiti
m.laboratory cleaning
n.builders cleans
This agreement will be open to universities and their partners regardless of whether or not they are to be defined as contracting authorities for the purpose of the PCR 2015’.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £2,000,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
NEUPC reserves the right, subject to the Regulations, to change without notice the basis of, or the procedures for, the competitive sourcing process or to terminate the process at any time. Under no circumstances shall NEUPC incur any liability in respect to this ITT or subsequent documentation.
two.2) Description
two.2.1) Title
Cleaning Services - Yorkshire
Lot No
2
two.2.2) Additional CPV code(s)
- 90910000 - Cleaning services
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
Main site or place of performance
UNITED KINGDOM
two.2.4) Description of the procurement
The North Eastern Universities Purchasing Consortium (NEUPC) are leading on a process to award a framework for Security Services. The scope of this framework will cover the following areas. The requirement for student accommodation (a) is mandatory but the other requirements will be optional:
a.student accommodation (bedrooms, bathrooms and student kitchens)
b.deep cleans
c.routine cleans
d.covid-related cleaning
e.offices (including general office facilities such as toilets and small kitchens)
f.sports facilities
g.conference facilities
h.commercial kitchens
i.oven cleaning
j.specialist floor cleaning
k.litter picking
l.removal of graffiti
m.laboratory cleaning
n.builders cleans
This agreement will be open to universities and their partners regardless of whether or not they are to be defined as contracting authorities for the purpose of the PCR 2015’.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £2,000,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
NEUPC reserves the right, subject to the Regulations, to change without notice the basis of, or the procedures for, the competitive sourcing process or to terminate the process at any time. Under no circumstances shall NEUPC incur any liability in respect to this ITT or subsequent documentation.
two.2) Description
two.2.1) Title
Cleaning Services - East Midlands
Lot No
3
two.2.2) Additional CPV code(s)
- 90910000 - Cleaning services
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
Main site or place of performance
UNITED KINGDOM
two.2.4) Description of the procurement
The North Eastern Universities Purchasing Consortium (NEUPC) are leading on a process to award a framework for Security Services. The scope of this framework will cover the following areas. The requirement for student accommodation (a) is mandatory but the other requirements will be optional:
a.student accommodation (bedrooms, bathrooms and student kitchens)
b.deep cleans
c.routine cleans
d.covid-related cleaning
e.offices (including general office facilities such as toilets and small kitchens)
f.sports facilities
g.conference facilities
h.commercial kitchens
i.oven cleaning
j.specialist floor cleaning
k.litter picking
l.removal of graffiti
m.laboratory cleaning
n.builders cleans
This agreement will be open to universities and their partners regardless of whether or not they are to be defined as contracting authorities for the purpose of the PCR 2015’.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £2,000,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
NEUPC reserves the right, subject to the Regulations, to change without notice the basis of, or the procedures for, the competitive sourcing process or to terminate the process at any time. Under no circumstances shall NEUPC incur any liability in respect to this ITT or subsequent documentation.
two.2) Description
two.2.1) Title
Cleaning Services - West Midlands
Lot No
4
two.2.2) Additional CPV code(s)
- 90910000 - Cleaning services
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
Main site or place of performance
UNITED KINGDOM
two.2.4) Description of the procurement
The North Eastern Universities Purchasing Consortium (NEUPC) are leading on a process to award a framework for Security Services. The scope of this framework will cover the following areas. The requirement for student accommodation (a) is mandatory but the other requirements will be optional:
a.student accommodation (bedrooms, bathrooms and student kitchens)
b.deep cleans
c.routine cleans
d.covid-related cleaning
e.offices (including general office facilities such as toilets and small kitchens)
f.sports facilities
g.conference facilities
h.commercial kitchens
i.oven cleaning
j.specialist floor cleaning
k.litter picking
l.removal of graffiti
m.laboratory cleaning
n.builders cleans
This agreement will be open to universities and their partners regardless of whether or not they are to be defined as contracting authorities for the purpose of the PCR 2015’.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £2,000,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
NEUPC reserves the right, subject to the Regulations, to change without notice the basis of, or the procedures for, the competitive sourcing process or to terminate the process at any time. Under no circumstances shall NEUPC incur any liability in respect to this ITT or subsequent documentation.
two.2) Description
two.2.1) Title
Cleaning Services - North West
Lot No
5
two.2.2) Additional CPV code(s)
- 90910000 - Cleaning services
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
Main site or place of performance
UNITED KINGDOM
two.2.4) Description of the procurement
The North Eastern Universities Purchasing Consortium (NEUPC) are leading on a process to award a framework for Security Services. The scope of this framework will cover the following areas. The requirement for student accommodation (a) is mandatory but the other requirements will be optional:
a.student accommodation (bedrooms, bathrooms and student kitchens)
b.deep cleans
c.routine cleans
d.covid-related cleaning
e.offices (including general office facilities such as toilets and small kitchens)
f.sports facilities
g.conference facilities
h.commercial kitchens
i.oven cleaning
j.specialist floor cleaning
k.litter picking
l.removal of graffiti
m.laboratory cleaning
n.builders cleans
This agreement will be open to universities and their partners regardless of whether or not they are to be defined as contracting authorities for the purpose of the PCR 2015’.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £2,000,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
NEUPC reserves the right, subject to the Regulations, to change without notice the basis of, or the procedures for, the competitive sourcing process or to terminate the process at any time. Under no circumstances shall NEUPC incur any liability in respect to this ITT or subsequent documentation.
two.2) Description
two.2.1) Title
Cleaning Services - Cumbria
Lot No
6
two.2.2) Additional CPV code(s)
- 90910000 - Cleaning services
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
Main site or place of performance
UNITED KINGDOM
two.2.4) Description of the procurement
The North Eastern Universities Purchasing Consortium (NEUPC) are leading on a process to award a framework for Security Services. The scope of this framework will cover the following areas. The requirement for student accommodation (a) is mandatory but the other requirements will be optional:
a.student accommodation (bedrooms, bathrooms and student kitchens)
b.deep cleans
c.routine cleans
d.covid-related cleaning
e.offices (including general office facilities such as toilets and small kitchens)
f.sports facilities
g.conference facilities
h.commercial kitchens
i.oven cleaning
j.specialist floor cleaning
k.litter picking
l.removal of graffiti
m.laboratory cleaning
n.builders cleans
This agreement will be open to universities and their partners regardless of whether or not they are to be defined as contracting authorities for the purpose of the PCR 2015’.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £2,000,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
NEUPC reserves the right, subject to the Regulations, to change without notice the basis of, or the procedures for, the competitive sourcing process or to terminate the process at any time. Under no circumstances shall NEUPC incur any liability in respect to this ITT or subsequent documentation.
two.2) Description
two.2.1) Title
Cleaning Services - Northern Ireland
Lot No
7
two.2.2) Additional CPV code(s)
- 90910000 - Cleaning services
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
Main site or place of performance
UNITED KINGDOM
two.2.4) Description of the procurement
The North Eastern Universities Purchasing Consortium (NEUPC) are leading on a process to award a framework for Security Services. The scope of this framework will cover the following areas. The requirement for student accommodation (a) is mandatory but the other requirements will be optional:
a.student accommodation (bedrooms, bathrooms and student kitchens)
b.deep cleans
c.routine cleans
d.covid-related cleaning
e.offices (including general office facilities such as toilets and small kitchens)
f.sports facilities
g.conference facilities
h.commercial kitchens
i.oven cleaning
j.specialist floor cleaning
k.litter picking
l.removal of graffiti
m.laboratory cleaning
n.builders cleans
This agreement will be open to universities and their partners regardless of whether or not they are to be defined as contracting authorities for the purpose of the PCR 2015’.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £2,000,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
NEUPC reserves the right, subject to the Regulations, to change without notice the basis of, or the procedures for, the competitive sourcing process or to terminate the process at any time. Under no circumstances shall NEUPC incur any liability in respect to this ITT or subsequent documentation.
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with several operators
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
19 May 2022
Local time
10:00am
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
four.2.7) Conditions for opening of tenders
Date
19 May 2022
Local time
11:00am
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
six.3) Additional information
The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
This agreement will be open to universities and their partners regardless of whether or not they are to be defined as contracting authorities for the purpose of the PCR 2015’.
NEUPC is one of six UK Higher Education purchasing consortia. NEUPC reserves the right, subject to the Regulations, to change without notice the basis of, or the procedures for, the competitive sourcing process or to terminate the process at any time. Under no circumstances shall NEUPC incur any liability in respect of this SQ or subsequent ITT or any supporting documentation.
NEUPC members are listed: https://www.neupc.ac.uk/who-are-our-members
NWUPC members are listed: https://www.nwupc.ac.uk/our-members
For more information about this opportunity, please visit the Delta eSourcing portal at:
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://neupc.delta-esourcing.com/tenders/UK-UK-Leeds:-Cleaning-services./C82JM68JTW
To respond to this opportunity, please click here:
https://neupc.delta-esourcing.com/respond/C82JM68JTW
GO Reference: GO-2022414-PRO-19969784
six.4) Procedures for review
six.4.1) Review body
NEUPC Ltd
NEUPC Ltd, Phoenix House, 3 South Parade
Leeds
LS1 5QX
Country
United Kingdom
six.4.2) Body responsible for mediation procedures
INTERNATIONAL DISPUTE RESOLUTION CENTRE
INTERNATIONAL DISPUTE RESOLUTION CENTRE, 70 FLEET STREET
London
EC4Y 1EU
Country
United Kingdom
six.4.4) Service from which information about the review procedure may be obtained
NEUPC Ltd
NEUPC Ltd, Phoenix House, 3 South Parade
Leeds
LS1 5QX
Country
United Kingdom