Section one: Contracting authority
one.1) Name and addresses
Kingdom Housing Association
11 Boston View
Glenrothes
KY6 2RE
Contact
David Todd
Telephone
+44 1592631661
Country
United Kingdom
NUTS code
UKM72 - Clackmannanshire and Fife
Internet address(es)
Main address
http://www.kingdomhousing.org.uk
Buyer's address
https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA12982
one.1) Name and addresses
Fairfield Housing Co-operative
5 Fairfield Avenue
Perth
PH1 2TF
Telephone
+44 1738630738
Country
United Kingdom
NUTS code
UK - United Kingdom
Internet address(es)
Main address
https://fairfieldhousing.co.uk/
Buyer's address
https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA30314
one.2) Information about joint procurement
The contract involves joint procurement
one.4) Type of the contracting authority
Other type
Registered Social Landlord
one.5) Main activity
Housing and community amenities
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Fairfield Housing Association - Lotted MTC 2021/22 – 2024/25
two.1.2) Main CPV code
- 50000000 - Repair and maintenance services
two.1.3) Type of contract
Services
two.1.4) Short description
Fairfield Housing Association - Lotted MTC 2021/22 – 2024/25
Lot 1 – Repairs Maintenance & Voids
Lot 2 – Electrical Reactive Maintenance
Lot 3 – Communal Close and Void Cleaning
Please note that Kingdom Housing Association (KHA) are running this procurement activity for Fairfield Housing Association. Please be aware that it will be KHA undertaking the process and asking any follow up questions if necessary.
two.1.6) Information about lots
This contract is divided into lots: Yes
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £300,000
two.2) Description
two.2.1) Title
Fairfield Housing Association - R&M and Voids Reactive Maintenance
Lot No
1
two.2.2) Additional CPV code(s)
- 50000000 - Repair and maintenance services
two.2.3) Place of performance
NUTS codes
- UKM77 - Perth & Kinross and Stirling
two.2.4) Description of the procurement
Lot 1 – R&M and Voids Reactive Maintenance
To carry out reactive repairs including out of hours emergencies covering 365 days per year and 24/7 in-day and out of hours reactive repairs to properties and common areas at various sites within Fairfield Housing Association’s stock as may be required from time to time during the Contract Period by the Contract Administrator or his representatives All trades works including but not exclusively Joiner, Plumber, Electrical, Builder, Plastering, Painting, Tiler, etc.
two.2.5) Award criteria
Quality criterion - Name: Quality Submission / Weighting: 40%
Cost criterion - Name: Cost of Service / Weighting: 60%
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Fairfield Housing Association - Communal Close and Void Cleaning
Lot No
3
two.2.2) Additional CPV code(s)
- 90911000 - Accommodation, building and window cleaning services
two.2.3) Place of performance
NUTS codes
- UKM77 - Perth & Kinross and Stirling
two.2.4) Description of the procurement
Lot 3 – Communal Close and Void Cleaning
To carry out common close and void cleaning and adhoc cleaning as required to properties and common areas at various sites within Fairfield Housing Association’s stock as may be required from time to time during the Contract Period by the Contract Administrator or his representatives.
two.2.5) Award criteria
Quality criterion - Name: Qulaity Submission / Weighting: 40%
Cost criterion - Name: Cost of Service / Weighting: 60%
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Restricted procedure
four.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the setting up of a dynamic purchasing system
four.1.6) Information about electronic auction
An electronic auction will be used
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2021/S 000-004419
Section five. Award of contract
Lot No
3
Title
Fairfield Housing Association - Communal Close and Void Cleaning
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
1 September 2021
five.2.2) Information about tenders
Number of tenders received: 3
Number of tenders received from SMEs: 3
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 3
Number of tenders received by electronic means: 3
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Vasart Commercial Cleaning Ltd
2 Charlotte Street
Perth
PH1 5LL
Telephone
+44 1738442983
Country
United Kingdom
NUTS code
- UKM77 - Perth & Kinross and Stirling
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: £50,000
Lowest offer: £41,000 / Highest offer: £158,000 taken into consideration
Section five. Award of contract
Lot No
1
Title
Fairfield Housing Association - R&M and Voids Reactive Maintenance
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
1 September 2021
five.2.2) Information about tenders
Number of tenders received: 2
Number of tenders received from SMEs: 2
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 2
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Logie Glazing & Building Services Ltd
Units 4 & 5 Riverside Court, Mayo Avenue
DUNDEE
DD2 1XD
Telephone
+44 1382631088
Country
United Kingdom
NUTS code
- UKM71 - Angus and Dundee City
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: £200,000
Lowest offer: £205,000 / Highest offer: £229,000 taken into consideration
Section six. Complementary information
six.3) Additional information
Please ensure that you comprehensively read and understand the attached SPD guidance and complete and return the required supporting information as requested. Failure to do so may result in you tender being considered invalid and you may be disqualified from the process.
(SC Ref:690020)
six.4) Procedures for review
six.4.1) Review body
Kirkcaldy Sheriff Court
Courthouse/Whytescauseway
Kirkcaldy
KY1 1XQ
Country
United Kingdom