Section one: Contracting authority
one.1) Name and addresses
Kingdom Housing Association
11 Boston View
Glenrothes
KY6 2RE
Contact
David Todd
Telephone
+44 1592631661
Country
United Kingdom
NUTS code
UKM72 - Clackmannanshire and Fife
Internet address(es)
Main address
http://www.kingdomhousing.org.uk
Buyer's address
https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA12982
one.1) Name and addresses
Fairfield Housing Co-operative
5 Fairfield Avenue
Perth
PH1 2TF
Telephone
+44 1738630738
Country
United Kingdom
NUTS code
UK - UNITED KINGDOM
Internet address(es)
Main address
https://fairfieldhousing.co.uk/
Buyer's address
https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA30314
one.2) Information about joint procurement
The contract involves joint procurement
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
www.publiccontractsscotland.gov.uk
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
www.publiccontractsscotland.gov.uk
one.4) Type of the contracting authority
Other type
Registered Social Landlord
one.5) Main activity
Housing and community amenities
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Fairfield Housing Association - Lotted MTC 2021/22 – 2024/25
two.1.2) Main CPV code
- 50000000 - Repair and maintenance services
two.1.3) Type of contract
Services
two.1.4) Short description
Fairfield Housing Association - Lotted MTC 2021/22 – 2024/25
Lot 1 – Repairs Maintenance & Voids
Lot 2 – Electrical Reactive Maintenance
Lot 3 – Communal Close and Void Cleaning
Please note that Kingdom Housing Association (KHA) are running this procurement activity for Fairfield Housing Association. Please be aware that it will be KHA undertaking the process and asking any follow up questions if necessary.
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for all lots
The contracting authority reserves the right to award contracts combining the following lots or groups of lots:
Any combination of Lots
two.2) Description
two.2.1) Title
Fairfield Housing Association - R&M and Voids Reactive Maintenance
Lot No
1
two.2.2) Additional CPV code(s)
- 50000000 - Repair and maintenance services
two.2.3) Place of performance
NUTS codes
- UKM77 - Perth & Kinross and Stirling
two.2.4) Description of the procurement
Lot 1 – R&M and Voids Reactive Maintenance
To carry out reactive repairs including out of hours emergencies covering 365 days per year and 24/7 in-day and out of hours reactive repairs to properties and common areas at various sites within Fairfield Housing Association’s stock as may be required from time to time during the Contract Period by the Contract Administrator or his representatives All trades works including but not exclusively Joiner, Plumber, Electrical, Builder, Plastering, Painting, Tiler, etc.
two.2.5) Award criteria
Quality criterion - Name: Quality Submission / Weighting: 40%
Cost criterion - Name: Cost of Service / Weighting: 60%
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
12
This contract is subject to renewal
Yes
Description of renewals
The Measured Term Contract Agreement (MTCA) will be for a maximum period of 3 years; it will initially run for 12 months and then will have the option to extend for a further 2 single 12 month periods at Fairfield Housing Associations discretion.
two.2.9) Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 6
Objective criteria for choosing the limited number of candidates:
As per the SPD Guidance Document
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Fairfield Housing Association - Electrical Reactive Maintenance
Lot No
2
two.2.2) Additional CPV code(s)
- 50000000 - Repair and maintenance services
two.2.3) Place of performance
NUTS codes
- UKM77 - Perth & Kinross and Stirling
two.2.4) Description of the procurement
Lot 2 – Electrical Reactive Maintenance
To carry out electrical reactive repairs including out of hours emergencies covering 365 days per year and 24/7 in-day and out of hours reactive repairs to properties and common areas at various sites within Fairfield Housing Association’s stock as may be required from time to time during the Contract Period by the Contract Administrator or his representatives.
two.2.5) Award criteria
Quality criterion - Name: Quality Submission / Weighting: 40%
Cost criterion - Name: Cost of Service / Weighting: 60%
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
12
This contract is subject to renewal
Yes
Description of renewals
The Measured Term Contract Agreement (MTCA) will be for a maximum period of 3 years; it will initially run for 12 months and then will have the option to extend for a further 2 single 12 month periods at Fairfield Housing Associations discretion.
two.2.9) Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 6
Objective criteria for choosing the limited number of candidates:
As per SPD Guidance Document
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Fairfield Housing Association - Communal Close and Void Cleaning
Lot No
3
two.2.2) Additional CPV code(s)
- 90911000 - Accommodation, building and window cleaning services
two.2.3) Place of performance
NUTS codes
- UKM77 - Perth & Kinross and Stirling
two.2.4) Description of the procurement
Lot 3 – Communal Close and Void Cleaning
To carry out common close and void cleaning and adhoc cleaning as required to properties and common areas at various sites within Fairfield Housing Association’s stock as may be required from time to time during the Contract Period by the Contract Administrator or his representatives.
two.2.5) Award criteria
Quality criterion - Name: Qulaity Submission / Weighting: 40%
Cost criterion - Name: Cost of Service / Weighting: 60%
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
12
This contract is subject to renewal
Yes
Description of renewals
The Measured Term Contract Agreement (MTCA) will be for a maximum period of 3 years; it will initially run for 12 months and then will have the option to extend for a further 2 single 12 month periods at Fairfield Housing Associations discretion.
two.2.9) Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 6
Objective criteria for choosing the limited number of candidates:
As per the SPD Guidance Document
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions
As per SPD Guidance Document
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
three.2) Conditions related to the contract
three.2.1) Information about a particular profession
Execution of the service is reserved to a particular profession
Reference to the relevant law, regulation or administrative provision
As per the SPD Guidance Document
three.2.2) Contract performance conditions
As per Contract Documents in 2nd stage
three.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Restricted procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
5 April 2021
Local time
12:00pm
four.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
12 April 2021
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
six.3) Additional information
Please ensure that you comprehensively read and understand the attached SPD guidance and complete and return the required supporting information as requested. Failure to do so may result in you tender being considered invalid and you may be disqualified from the process.
NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=646520.
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx.
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
(SC Ref:646520)
six.4) Procedures for review
six.4.1) Review body
Kirkcaldy Sheriff Court
Courthouse/Whytescauseway
Kirkcaldy
KY1 1XQ
Country
United Kingdom