Section one: Contracting authority
one.1) Name and addresses
Southern Housing
59-61 Clerkenwell Road
London
EC1M 5LA
Contact
Kim Newman
kim.newman@southernhousing.org.uk
Telephone
+44 7725205438
Country
United Kingdom
NUTS code
UKI - London
Internet address(es)
Main address
http://www.southernhousing.org.uk
Buyer's address
https://www.mytenders.co.uk/search/Search_AuthProfile.aspx?ID=AA8521
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Housing and community amenities
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Lift Servicing and Maintenance Services
two.1.2) Main CPV code
- 50750000 - Lift-maintenance services
two.1.3) Type of contract
Services
two.1.4) Short description
Lift Servicing and Maintenance Services to communal and domestic lifts across the Southern Housing portfolio of properties
two.1.5) Estimated total value
Value excluding VAT: £11,700,000
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for all lots
Maximum number of lots that may be awarded to one tenderer: 1
two.2) Description
two.2.1) Title
South Region - Lift Servicing and Maintenance Services
Lot No
1
two.2.2) Additional CPV code(s)
- 42416100 - Lifts
- 42416120 - Goods lifts
- 42416130 - Mechanical lifts
- 42419510 - Parts of lifts
- 44115600 - Stairlifts
- 50750000 - Lift-maintenance services
- 42416300 - Hoists
two.2.3) Place of performance
NUTS codes
- UKJ2 - Surrey, East and West Sussex
- UKJ4 - Kent
- UKJ13 - Buckinghamshire CC
Main site or place of performance
West Sussex, East Sussex, Kent, Guildford and Buckinghamshire.
two.2.4) Description of the procurement
Lift Servicing and Maintenance Services to South Region of Southern Housing portfolio of properties covering West Sussex, East Sussex, Kent, Guildford and Buckinghamshire.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £5,265,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
108
This contract is subject to renewal
Yes
Description of renewals
The contract will run for a period of five years with the option for renewal, as decided by Southern Housing, by extension of a further four years in two year increments. The maximum duration of the contract is therefore nine years.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
North Region - Lift Servicing and Maintenance Services
Lot No
2
two.2.2) Additional CPV code(s)
- 42416100 - Lifts
- 42416120 - Goods lifts
- 42416130 - Mechanical lifts
- 42419510 - Parts of lifts
- 44115600 - Stairlifts
- 50750000 - Lift-maintenance services
- 42416300 - Hoists
two.2.3) Place of performance
NUTS codes
- UKI - London
- UKI62 - Croydon
- UKJ11 - Berkshire
- UKH3 - Essex
- UKJ25 - West Surrey
- UKJ26 - East Surrey
Main site or place of performance
Croydon, London, Reading, Essex and Surrey.
two.2.4) Description of the procurement
Lift Servicing and Maintenance Services to North Region of Southern Housing portfolio of properties covering Croydon, London, Reading, Essex and Surrey.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £6,435,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
108
This contract is subject to renewal
Yes
Description of renewals
The contract will run for a period of five years with the option for renewal, as decided by Southern Housing, by extension of a further four years in two year increments. The maximum duration of the contract is therefore nine years.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
three.2) Conditions related to the contract
three.2.2) Contract performance conditions
As set out in the tender documents.
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
15 April 2024
Local time
5:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 180 (from the date stated for receipt of tender)
four.2.7) Conditions for opening of tenders
Date
15 April 2024
Local time
5:00pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
six.3) Additional information
NOTE: To register your interest in this notice and obtain any additional information please visit the myTenders Web Site at https://www.mytenders.co.uk/Search/Search_Switch.aspx?ID=231585.
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.mytenders.co.uk/sitehelp/help_guides.aspx.
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
(MT Ref:231585)
six.4) Procedures for review
six.4.1) Review body
Public Procurement Review Service
Cabinet Office
London
publicprocurementreview@cabinetoffice.gov.uk
Telephone
+44 3450103503
Country
United Kingdom
Internet address
https://www.gov.uk/government/publications/public-procurement-review-service-scope-and-remit