Section one: Contracting authority
one.1) Name and addresses
Radius Housing
Belfast
Country
United Kingdom
NUTS code
UKN - Northern Ireland
Internet address(es)
Main address
one.1) Name and addresses
Radius Homes Limited
Belfast
eamonn.mcdonnell@radiushousing.org
Country
United Kingdom
NUTS code
UKN - Northern Ireland
Internet address(es)
Main address
one.1) Name and addresses
Tealstone Devleopments Limited
Belfast
eamonn.mcdonnell@radiushousing.org
Country
United Kingdom
NUTS code
UKN - Northern Ireland
Internet address(es)
Main address
one.2) Information about joint procurement
The contract involves joint procurement
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://e-sourcingni.bravosolution.co.uk
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://e-sourcingni.bravosolution.co.uk
Tenders or requests to participate must be submitted to the above-mentioned address
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Housing and community amenities
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Grounds Maintenance & Landscaping Services
Reference number
RAD027
two.1.2) Main CPV code
- 77314000 - Grounds maintenance services
two.1.3) Type of contract
Services
two.1.4) Short description
This Invitation to Tender (“ITT”) is being made available by Radius Housing Association Limited (the “Client”) to those Organisations (“Tenderers”) who have expressed an interest in being invited to Tender for the undertaking of periodic and routine grounds maintenance (including horticultural and tree works), cleaning services to hard landscape and associated buildings to the Client’s property (the “Contract”) designated into two Contract areas or Lots.
Lot 1 comprising properties in the East and North of Northern Ireland
Lot 2 comprising properties in the south and east of Northern Ireland
two.1.5) Estimated total value
Value excluding VAT: £7,000,000
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for all lots
Maximum number of lots that may be awarded to one tenderer: 1
two.2) Description
two.2.1) Title
Lot 1
Lot No
1
two.2.2) Additional CPV code(s)
- 77314000 - Grounds maintenance services
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
the Client intends to enter into a Contract with the successful Tenderer (the “Service Provider”) for the periodic and routine grounds maintenance (including horticultural and tree works), cleaning services to hard landscape and associated buildings to its Properties to meet its repairing and maintenance obligations as a landlord.
Grounds Maintenance:
• Grass Cutting
• Litter and leaf picking of grassed and planted areas
• Maintenance of planted areas
• Hedge cutting
• Horticultural works
• Maintenance of OAP, Customer and Void Property gardens
• Maintenance of trees
• Tree surgery Drainage and sewage works
• Clearance of open culverts, ditches etc
• Snow clearance and/or gritting
Cleaning Services to Hard Landscape and Associated Buildings:
• Litter picking and weeding
• Cleaning and clearance
• Bin and Refuse Stores
• Playgrounds and play equipment
• Hard landscaping
Undertaking Tree Surveys when instructed.
Liaison with local authorities in connection with Trees having Tree Preservation Orders
The Contract will be let on an “all-inclusive” basis incorporating the National Housing Federation Schedule of Rates suite of documentation as set out in the draft Articles of Agreement completed in accordance with the Contract Details included with the ITT Documentation.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £3,500,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
84
This contract is subject to renewal
Yes
Description of renewals
3+2+2
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Lot 2
Lot No
2
two.2.2) Additional CPV code(s)
- 77314000 - Grounds maintenance services
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
the Client intends to enter into a Contract with the successful Tenderer (the “Service Provider”) for the periodic and routine grounds maintenance (including horticultural and tree works), cleaning services to hard landscape and associated buildings to its Properties to meet its repairing and maintenance obligations as a landlord.
Grounds Maintenance:
• Grass Cutting
• Litter and leaf picking of grassed and planted areas
• Maintenance of planted areas
• Hedge cutting
• Horticultural works
• Maintenance of OAP, Customer and Void Property gardens
• Maintenance of trees
• Tree surgery Drainage and sewage works
• Clearance of open culverts, ditches etc
• Snow clearance and/or gritting
Cleaning Services to Hard Landscape and Associated Buildings:
• Litter picking and weeding
• Cleaning and clearance
• Bin and Refuse Stores
• Playgrounds and play equipment
• Hard landscaping
Undertaking Tree Surveys when instructed.
Liaison with local authorities in connection with Trees having Tree Preservation Orders
The Contract will be let on an “all-inclusive” basis incorporating the National Housing Federation Schedule of Rates suite of documentation as set out in the draft Articles of Agreement completed in accordance with the Contract Details included with the ITT Documentation.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £3,500,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
84
This contract is subject to renewal
Yes
Description of renewals
3+2+2
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
three.2) Conditions related to the contract
three.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Originally published as:
Date
27 April 2022
Local time
12:00pm
Changed to:
Date
11 May 2022
Local time
12:00pm
See the change notice.
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
four.2.7) Conditions for opening of tenders
Date
27 April 2022
Local time
12:00pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.4) Procedures for review
six.4.1) Review body
Royal Courts of Justice
Chichester Street
Belfast
BT1 3JF
Country
United Kingdom