Tender

COV - Library Management Software System

  • Coventry City Council

F02: Contract notice

Notice identifier: 2022/S 000-007887

Procurement identifier (OCID): ocds-h6vhtk-032569

Published 23 March 2022, 3:10pm



Section one: Contracting authority

one.1) Name and addresses

Coventry City Council

Council House,Earl Street

COVENTRY

CV15RR

Contact

Michael Duffy

Email

michael.duffy@coventry.gov.uk

Country

United Kingdom

NUTS code

UKG33 - Coventry

Internet address(es)

Main address

www.coventry.gov.uk

one.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at

https://in-tendhost.co.uk/csw-jets/aspx/Tenders/Current

Additional information can be obtained from the above-mentioned address

Tenders or requests to participate must be submitted electronically via

https://in-tendhost.co.uk/csw-jets/aspx/Home

one.4) Type of the contracting authority

Regional or local authority

one.5) Main activity

General public services


Section two: Object

two.1) Scope of the procurement

two.1.1) Title

COV - Library Management Software System

Reference number

COV-12995

two.1.2) Main CPV code

  • 48161000 - Library management system

two.1.3) Type of contract

Supplies

two.1.4) Short description

The Council is tendering to contract for a cloud / supplier hosted Library Management Software (LMS) system. The contract will include within its scope the implementation, project management, data migration, training, ongoing hosting, subscription / licensing, ongoing support & maintenance and any relative development and/or upgrades required during the contract term.

two.1.5) Estimated total value

Value excluding VAT: £310,000

two.1.6) Information about lots

This contract is divided into lots: No

two.2) Description

two.2.2) Additional CPV code(s)

  • 48160000 - Library software package

two.2.3) Place of performance

NUTS codes
  • UKG3 - West Midlands
Main site or place of performance

Within the City of Coventry

two.2.4) Description of the procurement

The Council is tendering to contract for a cloud / supplier hosted Library Management Software (LMS) system. The contract will include within its scope the implementation, project management, data migration, training, ongoing hosting, subscription / licensing, ongoing support & maintenance and any relative development and/or upgrades required during the contract term.

The awarded contract will be for software for the use primarily by Coventry City Council's Libraries and Information Service (Library Service). Please see the ITT documents for further details.

two.2.5) Award criteria

Quality criterion - Name: Qualitative evaluation / Weighting: 70%

Price - Weighting: 30%

two.2.6) Estimated value

Value excluding VAT: £310,000

two.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months

120

This contract is subject to renewal

No

two.2.10) Information about variants

Variants will be accepted: No

two.2.11) Information about options

Options: No


Section three. Legal, economic, financial and technical information

three.1) Conditions for participation

three.1.2) Economic and financial standing

Selection criteria as stated in the procurement documents

three.1.3) Technical and professional ability

Selection criteria as stated in the procurement documents


Section four. Procedure

four.1) Description

four.1.1) Type of procedure

Open procedure

four.1.8) Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

four.2) Administrative information

four.2.2) Time limit for receipt of tenders or requests to participate

Date

25 April 2022

Local time

12:00pm

four.2.4) Languages in which tenders or requests to participate may be submitted

English

four.2.6) Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)

four.2.7) Conditions for opening of tenders

Date

25 April 2022

Local time

12:05pm


Section six. Complementary information

six.1) Information about recurrence

This is a recurrent procurement: Yes

Estimated timing for further notices to be published: March 2032

six.2) Information about electronic workflows

Electronic invoicing will be accepted

Electronic payment will be used

six.4) Procedures for review

six.4.1) Review body

Coventry City Council Legal Services

Coventry

Country

United Kingdom