Section one: Contracting authority
one.1) Name and addresses
Coventry City Council
Council House,Earl Street
COVENTRY
CV15RR
Contact
Michael Duffy
Country
United Kingdom
NUTS code
UKG33 - Coventry
Internet address(es)
Main address
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://in-tendhost.co.uk/csw-jets/aspx/Tenders/Current
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://in-tendhost.co.uk/csw-jets/aspx/Home
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
COV - Library Management Software System
Reference number
COV-12995
two.1.2) Main CPV code
- 48161000 - Library management system
two.1.3) Type of contract
Supplies
two.1.4) Short description
The Council is tendering to contract for a cloud / supplier hosted Library Management Software (LMS) system. The contract will include within its scope the implementation, project management, data migration, training, ongoing hosting, subscription / licensing, ongoing support & maintenance and any relative development and/or upgrades required during the contract term.
two.1.5) Estimated total value
Value excluding VAT: £310,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 48160000 - Library software package
two.2.3) Place of performance
NUTS codes
- UKG3 - West Midlands
Main site or place of performance
Within the City of Coventry
two.2.4) Description of the procurement
The Council is tendering to contract for a cloud / supplier hosted Library Management Software (LMS) system. The contract will include within its scope the implementation, project management, data migration, training, ongoing hosting, subscription / licensing, ongoing support & maintenance and any relative development and/or upgrades required during the contract term.
The awarded contract will be for software for the use primarily by Coventry City Council's Libraries and Information Service (Library Service). Please see the ITT documents for further details.
two.2.5) Award criteria
Quality criterion - Name: Qualitative evaluation / Weighting: 70%
Price - Weighting: 30%
two.2.6) Estimated value
Value excluding VAT: £310,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
120
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
25 April 2022
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
four.2.7) Conditions for opening of tenders
Date
25 April 2022
Local time
12:05pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: Yes
Estimated timing for further notices to be published: March 2032
six.2) Information about electronic workflows
Electronic invoicing will be accepted
Electronic payment will be used
six.4) Procedures for review
six.4.1) Review body
Coventry City Council Legal Services
Coventry
Country
United Kingdom