Contract

COV - Library Management Software System

  • Coventry City Council

F03: Contract award notice

Notice identifier: 2022/S 000-016285

Procurement identifier (OCID): ocds-h6vhtk-032569

Published 14 June 2022, 2:23pm



Section one: Contracting authority

one.1) Name and addresses

Coventry City Council

Council House,Earl Street

COVENTRY

CV15RR

Contact

Michael Duffy

Email

michael.duffy@coventry.gov.uk

Telephone

+44 2476831163

Country

United Kingdom

NUTS code

UKG33 - Coventry

Internet address(es)

Main address

www.coventry.gov.uk

one.4) Type of the contracting authority

Regional or local authority

one.5) Main activity

General public services


Section two: Object

two.1) Scope of the procurement

two.1.1) Title

COV - Library Management Software System

Reference number

COV-12995

two.1.2) Main CPV code

  • 48161000 - Library management system

two.1.3) Type of contract

Supplies

two.1.4) Short description

The Council is tendering to contract for a cloud / supplier hosted Library Management Software (LMS) system. The contract will include within its scope the implementation, project management, data migration, training, ongoing hosting, subscription / licensing, ongoing support & maintenance and any relative development and/or upgrades required during the contract term.

The awarded contract will be for software for the use primarily by Coventry City Council's Libraries and Information Service (Library Service). Please see the ITT documents for further details.

two.1.6) Information about lots

This contract is divided into lots: No

two.1.7) Total value of the procurement (excluding VAT)

Lowest offer: £0.01 / Highest offer: £310,000 taken into consideration

two.2) Description

two.2.3) Place of performance

NUTS codes
  • UKG3 - West Midlands

two.2.4) Description of the procurement

The Council is tendering to contract for a cloud / supplier hosted Library Management Software (LMS) system. The contract will include within its scope the implementation, project management, data migration, training, ongoing hosting, subscription / licensing, ongoing support & maintenance and any relative development and/or upgrades required during the contract term.

The awarded contract will be for software for the use primarily by Coventry City Council's Libraries and Information Service (Library Service). Please see the ITT documents for further details.

two.2.5) Award criteria

Quality criterion - Name: sub criteria qualitative questions / Weighting: 70%

Price - Weighting: 30%

two.2.11) Information about options

Options: No


Section four. Procedure

four.1) Description

four.1.1) Type of procedure

Open procedure

four.1.8) Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: No

four.2) Administrative information

four.2.1) Previous publication concerning this procedure

Notice number: 2022/S 000-007887


Section five. Award of contract

Contract No

COV-12995

Title

COV - Library Management Software System

A contract/lot is awarded: Yes

five.2) Award of contract

five.2.1) Date of conclusion of the contract

31 May 2022

five.2.2) Information about tenders

Number of tenders received: 6

Number of tenders received from SMEs: 4

Number of tenders received by electronic means: 6

The contract has been awarded to a group of economic operators: No

five.2.3) Name and address of the contractor

Axiell ALM Ltd

100 Avebury Boulevard

Milton Keynes

MK9 1FH

Country

United Kingdom

NUTS code
  • UKJ1 - Berkshire, Buckinghamshire and Oxfordshire
The contractor is an SME

Yes

five.2.4) Information on value of contract/lot (excluding VAT)

Initial estimated total value of the contract/lot: £310,000

Total value of the contract/lot: £220,000


Section six. Complementary information

six.4) Procedures for review

six.4.1) Review body

Coventry City Council Legal Services

Coventry

Country

United Kingdom