Scope
Reference
WTC 2026-01
Description
Woodbridge Town Council (WTC) are the freehold owners of the Grade 1 listed Shire Hall - title number SK37939. WTC purchased the building from Suffolk County Council in 1988, and since that time it has been the administrative centre of the Council, as well as functioning as a public building available for rent.
A condition survey (supplied) completed by the Morton Partnership in 2021 has been used as the base level document for a public engagement in 2023 and additional reporting by Whitworth in 2024 (supplied).
WTC are currently seeking grant funding from the National Lottery Heritage Fund to undertake a full renovation of the building, however due to failing condition have identified that repair works to the ground floor and first floor windows are now an urgent requirement.
WTC are therefore seeking quotations for the undertaking of the repair work as provided below - the detail for which has been lifted from the Whitworth report. A site visit is recommended so that contractors can view the condition of each window, as well as understand the position of the building as central island in a town centre location.
Full details can be found in the attached documentation.
Total value (estimated)
- £45,000 excluding VAT
- £54,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 1 April 2026 to 30 June 2026
- 3 months
Main procurement category
Works
CPV classifications
- 44221100 - Windows
- 44221110 - Window frames
- 44230000 - Builders' carpentry
- 45212350 - Buildings of particular historical or architectural interest
Contract locations
- UK - United Kingdom
Participation
Particular suitability
Small and medium-sized enterprises (SME)
Submission
Enquiry deadline
12 February 2026, 5:00pm
Tender submission deadline
16 February 2026, 5:00pm
Submission address and any special instructions
Tenders to be returned via email address provided
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
19 February 2026
Award criteria
| Name | Description | Type |
|---|---|---|
| Quality | Woodbridge Town Council will consider the tenders received in a public meeting - Cllrs. will be provided with the tenders in advance, but in line with Council policy with vote to appoint a preferred... |
Quality |
Weighting description
Woodbridge Town Council will consider the tenders received in a public meeting - Cllrs. will be provided with the tenders in advance, but in line with Council policy with vote to appoint a preferred contractor.
Other information
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Special regime
Concession
Reduced tendering period
Yes
State of urgency - minimum 10 days
Documents
Associated tender documents
WTC 2026-01 - Shire Hall window repairs.pdf
Tender description
19552~AllDrawings.pdf
Window drawings
S7303 Shire Hall Window Condition Report 24.12.17.pdf
Condition and repair report
Morton Condition-Survey.pdf
Condition survey
Contracting authority
Woodbridge Town Council
- Public Procurement Organisation Number: PXDN-1476-RLRY
WOODBRIDGE TOWN COUNCIL, SHIRE HALL, Market Hill,
Woodbridge
IP12 4LP
United Kingdom
Contact name: Greg Diaper
Email: townclerk@woodbridge-suffolk.gov.uk
Website: https://woodbridge-suffolk.gov.uk/
Region: UKH14 - Suffolk
Organisation type: Public authority - sub-central government