Section one: Contracting authority
one.1) Name and addresses
Cheltenham Borough Council
Municipal Offices, Promenade
Cheltenham
GL50 9SA
Country
United Kingdom
NUTS code
UKK13 - Gloucestershire
Internet address(es)
Main address
https://in-tendhost.co.uk/publicagroup/aspx/Home
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://in-tendhost.co.uk/publicagroup/aspx/Home
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted to the above-mentioned address
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Delivery and Management of a Christmas Ice Rink at Cheltenham Imperial Gardens
Reference number
CBC0483P
two.1.2) Main CPV code
- 92000000 - Recreational, cultural and sporting services
two.1.3) Type of contract
Services
two.1.4) Short description
The Supplier shall provide a high-quality ice rink. As such, the Supplier shall ensure:o 7 days a week operation, including bank holidays (excluding Christmas Day);o orientation towards a number of audiences including young adults, families and community audiences and encourages repeat visitors; o provision for accessible skate sessions to include wheelchairs and quiet sessions;o attractive decoration and an ‘instagrammable’ experience; ando an area for a food and beverage concession which will be subject to a separate tender
two.1.5) Estimated total value
Value excluding VAT: £840,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 79952000 - Event services
- 75200000 - Provision of services to the community
- 79952100 - Cultural event organisation services
- 92000000 - Recreational, cultural and sporting services
two.2.3) Place of performance
NUTS codes
- UKK13 - Gloucestershire
two.2.4) Description of the procurement
The Supplier shall provide a high-quality ice rink. As such, the Supplier shall ensure:o 7 days a week operation, including bank holidays (excluding Christmas Day);o orientation towards a number of audiences including young adults, families and community audiences and encourages repeat visitors; o provision for accessible skate sessions to include wheelchairs and quiet sessions;o attractive decoration and an ‘instagrammable’ experience; ando an area for a food and beverage concession which will be subject to a separate tender
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £840,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
15 May 2023
End date
14 May 2024
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
One year with the option for the Authority to extend the contract by another year up to a maximum of 2 extension periods. For the avoidance of doubt, the maximum potential duration of the contract is 3 years.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
11 April 2023
Local time
5:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.7) Conditions for opening of tenders
Date
11 April 2023
Local time
5:01pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.4) Procedures for review
six.4.1) Review body
Cheltenham Borough Council
Cheltenham
Country
United Kingdom