Section one: Contracting authority
one.1) Name and addresses
Ministry of Defence
Commercial Branch
HQ BFC
UKStratCom-ComrclD-07@mod.gov.uk
Country
Cyprus
Region code
CY - Cyprus
Internet address(es)
Main address
https://www.contracts.mod.uk/web/login.html
one.2) Information about joint procurement
The contract is awarded by a central purchasing body
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://www.contracts.mod.uk/web/login.html
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://www.contracts.mod.uk/web/login.html
Tenders or requests to participate must be submitted to the above-mentioned address
one.4) Type of the contracting authority
Ministry or any other national or federal authority
one.5) Main activity
Defence
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
PROVISION OF FUEL AGENCY CARDS - EAST AND WEST SOVEREIGN BASE AREAS, BRITISH FORCES CYPRUS-FTS-CN
Reference number
706380451
two.1.2) Main CPV code
- 30163100 - Agency fuel cards
two.1.3) Type of contract
Supplies
two.1.4) Short description
The Authority has a requirement for a three (3) year enabling contract for the provision of Fuel Agency Cards and associated services for the East Sovereign Base Area (ESBA) and West Sovereign Base Area (WSBA) to draw fuel from roadside sales outlets 265 days of each year and 24 hours a day. Two (2) further irrevocable option periods each of one (1) year are required. Predominantly Agency Fuel Cards will provide redundancy to the military station fuel infrastructure. Availability of fuel in the immediate vicinity of each station is required (Akrotiri, Episkopi, Dhekelia and Ayios Nikolaos) as well as more widely throughout the Republic of Cyprus. Euro Unleaded 95; Euro Diesel 2005 and Kerosine will be required. The requirement centres on the need for drivers of vehicles to simply fill up at the filling station and present a card to enable a transaction.
two.1.5) Estimated total value
Value excluding VAT: £1,066,087
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 30163100 - Agency fuel cards
two.2.3) Place of performance
NUTS codes
- CY - Cyprus
Main site or place of performance
Cyprus
two.2.4) Description of the procurement
The Authority has a requirement for a three (3) year enabling contract for the provision of Fuel Agency Cards and associated services for the East Sovereign Base Area (ESBA) and West Sovereign Base Area (WSBA) to draw fuel from roadside sales outlets 265 days of each year and 24 hours a day. Two (2) further irrevocable option periods each of one (1) year are required. Predominantly Agency Fuel Cards will provide redundancy to the military station fuel infrastructure. Availability of fuel in the immediate vicinity of each station is required (Akrotiri, Episkopi, Dhekelia and Ayios Nikolaos) as well as more widely throughout the Republic of Cyprus. Euro Unleaded 95; Euro Diesel 2005 and Kerosine will be required. The requirement centres on the need for drivers of vehicles to simply fill up at the filling station and present a card to enable a transaction.
The Cyber Risk Assessment for this requirement is RAR-999928734-Not Applicable
The effective date of Contract shall be: 01 May 2023
The Contract expiry date shall be: 30 Apr 2026
Option Periods in Contract:
Option Year 1: 01 May 2026 to 30 Apr 2027
Option Year 2: 01 May 2027 to 30 Apr 2028
Option years are funded but uptake is not guaranteed
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
Yes
Description of renewals
This is expected to be an enduring requirement and a new competition will be run following expiry
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
Option Year 1: 01 May 2026 to 30 Apr 2027
Option Year 2: 01 May 2027 to 30 Apr 2028
Option years are funded but uptake is not guaranteed
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
8 April 2023
Local time
11:00am
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.7) Conditions for opening of tenders
Date
8 April 2023
Local time
11:00am
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: Yes
Estimated timing for further notices to be published: 3 or 5 years depending if option years taken
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
six.4) Procedures for review
six.4.1) Review body
Ministry of Defence
Commercial Branch
Block C, HQ BFC
Country
Cyprus