Section one: Contracting authority
one.1) Name and addresses
Newark & Sherwood District Council
Newark & Sherwood District Council, Brunel Drive
Newark
NG24 2EG
Contact
Mr Paul Williams
Country
United Kingdom
NUTS code
UKF - East Midlands (England)
Internet address(es)
Main address
http://www.newark-sherwooddc.gov.uk
Buyer's address
http://www.newark-sherwooddc.gov.uk
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Housing Management System - Newark and Sherwood District Council
Reference number
DN641903
two.1.2) Main CPV code
- 48000000 - Software package and information systems
two.1.3) Type of contract
Supplies
two.1.4) Short description
The procurement is for the supply of supplies and services in respect of the
provision and configuration of a cloud-based housing management system with ongoing
support and product updates throughout the contract lifespan.
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £1,464,060
two.2) Description
two.2.2) Additional CPV code(s)
- 48000000 - Software package and information systems
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
The Council invited tenders for the supply of supplies and services in respect of the provision and configuration of a cloud based housing management system with ongoing support and product updates throughout the contract lifespan.
The aims/objectives/service priorities of this contract are:
• Provision and ongoing support of a cloud-based housing management system that will capture information relating to social housing tenancy management, application management and bidding.
• Implementation services including configuration and training
• Data mapping support
The contract is for an initial period of 60 months with the option to extend for a further 60 months making 120 months in total.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 50
Quality criterion - Name: Functionality / Weighting: 10
Price - Weighting: 40
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2022/S 000-032818
Section five. Award of contract
Contract No
1
Lot No
1
Title
Housing Management System - Newark and Sherwood District Council
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
9 March 2023
five.2.2) Information about tenders
Number of tenders received: 5
Number of tenders received from SMEs: 3
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 5
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
NEC Software Solutions UK Limited
Biz Space, 1st Floor, i Mex Centre, 575-599 Maxted Road
Hemel Hempstead Hertfordshire
HP2 7DX
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor is an SME
No
five.2.4) Information on value of contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: £1,400,000
Total value of the contract/lot: £1,464,060
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
Newark and Sherwood District Council
Castle House, Great North Road
Newark, Nottinghamshire
NG24 1BY
Country
United Kingdom