- Scope of the procurement
- Lot 1 - Building Cleaning Services for Seymour Primary School, The Mill Primary Academy, The Oaks Primary School and Nursery and The Bewbush Academy
- Lot 2 - Building Cleaning Services for Weyfield Primary Academy
- Lot 3 - Building Cleaning Services for Smarden Primary and Nursery School
- Lot 4 - Building Cleaning Services for King Harold Academy
Section one: Contracting authority
one.1) Name and addresses
The Kemnal Academies Trust (TKAT)
The Atkins Centre, Kemnal Technology College, Sevenoaks Way
Sidcup
DA14 5AA
Country
United Kingdom
NUTS code
UKJ4 - Kent
Internet address(es)
Main address
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://in-tendhost.co.uk/educationportal/aspx/Home
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://in-tendhost.co.uk/educationportal/aspx/Home
Tenders or requests to participate must be submitted to the above-mentioned address
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Education
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Provision of Building Cleaning Services for TKAT Academies
Reference number
TKAT23001
two.1.2) Main CPV code
- 90919300 - School cleaning services
two.1.3) Type of contract
Services
two.1.4) Short description
Provision of Building Cleaning Services for 7 TKAT Academies spread across West Sussex, Surrey, Kent and Essex:Seymour Primary School, Seymour Road, Broadfield, Crawley, West Sussex, RH11 9ESThe Mill Primary Academy, Ifield Drive, Ifield, Crawley, West Sussex, RH11 0ELThe Oaks Primary School and Nursery, Loppets Road, Tilgate, Crawley, West Sussex, RH10 5DPThe Bewbush Academy, Dorsten Place, Bewbush, Crawley, West Sussex, RH11 8XWWeyfield Primary Academy, School Close, Woking Road, Guildford, Surrey, GU1 1QJSmarden Primary and Nursery School, Pluckley Road, Smarden, Ashford, Kent, TN27 8NDKing Harold Academy, Broomstick Hall Road, Waltham Abbey, EN9 1LFSupplier visits to all academies are highly recommended.
two.1.5) Estimated total value
Value excluding VAT: £2,600,040
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for all lots
two.2) Description
two.2.1) Title
Lot 1 - Building Cleaning Services for Seymour Primary School, The Mill Primary Academy, The Oaks Primary School and Nursery and The Bewbush Academy
Lot No
1
two.2.2) Additional CPV code(s)
- 90919300 - School cleaning services
- 90910000 - Cleaning services
two.2.3) Place of performance
NUTS codes
- UKJ2 - Surrey, East and West Sussex
Main site or place of performance
Crawley, West Sussex.
two.2.4) Description of the procurement
Provision of Building Cleaning Services for:Seymour Primary School, Seymour Road, Broadfield, Crawley, West Sussex, RH11 9ESThe Mill Primary Academy, Ifield Drive, Ifield, Crawley, West Sussex, RH11 0ELThe Oaks Primary School and Nursery, Loppets Road, Tilgate, Crawley, West Sussex, RH10 5DPThe Bewbush Academy, Dorsten Place, Bewbush, Crawley, West Sussex, RH11 8XW
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £1,263,360
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
60
This contract is subject to renewal
Yes
Description of renewals
The contract will be awarded for a period of two (2) years and 11 (eleven) months from the Services Commencement Date (the Initial Contract Term), with the option to extend the contract for up to 2 years. The maximum duration of the contract will therefore be four (4) years and 11 (eleven) months from the Services Commencement Date. This will be subject to the performance of the supplier.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Lot 2 - Building Cleaning Services for Weyfield Primary Academy
Lot No
2
two.2.2) Additional CPV code(s)
- 90919300 - School cleaning services
- 90910000 - Cleaning services
two.2.3) Place of performance
NUTS codes
- UKJ2 - Surrey, East and West Sussex
Main site or place of performance
Guildford, Surrey
two.2.4) Description of the procurement
Provision of Building Cleaning Services for Weyfield Primary Academy, School Close, Woking Road, Guildford, Surrey, GU1 1QJ
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £231,240
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
60
This contract is subject to renewal
Yes
Description of renewals
The contract will be awarded for a period of two (2) years and 11 (eleven) months from the Services Commencement Date (the Initial Contract Term), with the option to extend the contract for up to 2 years. The maximum duration of the contract will therefore be four (4) years and 11 (eleven) months from the Services Commencement Date. This will be subject to the performance of the supplier.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Lot 3 - Building Cleaning Services for Smarden Primary and Nursery School
Lot No
3
two.2.2) Additional CPV code(s)
- 90919300 - School cleaning services
- 90910000 - Cleaning services
two.2.3) Place of performance
NUTS codes
- UKJ4 - Kent
Main site or place of performance
AsShford, Kent
two.2.4) Description of the procurement
Provision of Building Cleaning Services for Smarden Primary & Nursery School, Pluckley Road, Smarden, Ashford, Kent, TN27 8ND
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £73,320
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
60
This contract is subject to renewal
Yes
Description of renewals
The contract will be awarded for a period of three (3) years from the Services Commencement Date (the Initial Contract Term), with the option to extend the contract for up to 2 years. The maximum duration of the contract will therefore be five (5) years from the Services Commencement Date. This will be subject to the performance of the supplier.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Lot 4 - Building Cleaning Services for King Harold Academy
Lot No
4
two.2.2) Additional CPV code(s)
- 90919300 - School cleaning services
- 90910000 - Cleaning services
two.2.3) Place of performance
NUTS codes
- UKH3 - Essex
Main site or place of performance
Waltham Abbey, Essex
two.2.4) Description of the procurement
Provision of Building Cleaning Services for King Harold Academy, Broomstick Hall Road, Waltham Abbey, EN9 1LF
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £1,032,120
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
60
This contract is subject to renewal
Yes
Description of renewals
The contract will be awarded for a period of two (2) years and 10 (ten) months from the Services Commencement Date (the Initial Contract Term), with the option to extend the contract for up to 2 years. The maximum duration of the contract will therefore be four (4) years and 10 (ten) months from the Services Commencement Date. This will be subject to the performance of the supplier.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions
As detailed in the procurement documents
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
three.2) Conditions related to the contract
three.2.1) Information about a particular profession
Execution of the service is reserved to a particular profession
Reference to the relevant law, regulation or administrative provision
As detailed in the procurement documents
three.2.2) Contract performance conditions
As detailed in the procurement documents
three.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
4 April 2023
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
four.2.7) Conditions for opening of tenders
Date
4 April 2023
Local time
12:00pm
Place
Authorised and premises of TKAT
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: Yes
Estimated timing for further notices to be published: Subject to the performance of the successful supplier(s)
six.3) Additional information
The estimated contract value of the Provision of Building Cleaning Services for all Lots is £2600000. This is based on the maximum contract period of 60 months with an allowance for increase in labour costs and CPI. No guarantee or commitment as to the initial and future value of any work arising from the contract can be given. The contract period is for an initial 3 year term with the options to extend for up to 2 years to a maximum contract period of 5 years subject to the performance of the successful supplier. Supplier visits to all academies are highly recommended. Site visits have been arranged for: Seymour Primary School @ 10.00 hours on the 9 March 2023The Mill Primary Academy @ 11.30 hours on the 9 March 2023The Oaks Primary School and Nursery @ 13.00 hours on the 9 March 2023The Bewbush Academy @ 14:30 hours on the 9 March 2023King Harold Academy @ 10:00 hours on the 14 March 2023Smarden Primary & Nursery School @ 10:00 hours on the 15 March 2023Weyfield Primary Academy @ 13:00 hours on the 17 March 2023Your tender must be submitted through the eSourcing portal hosted by In-Tend: https://in-tendhost.co.uk/educationportal/aspx/Home
six.4) Procedures for review
six.4.1) Review body
The Cabinet Office
London
Country
United Kingdom