Section one: Contracting authority
one.1) Name and addresses
East Sussex County Council
County Hall, St Annes Crescent,
Lewes
BN7 1UE
Contact
Tamara Owen
Telephone
+44 1273336157
Country
United Kingdom
NUTS code
UKJ22 - East Sussex CC
Internet address(es)
Main address
https://www.eastsussex.gov.uk/
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://supplierlive.proactisp2p.com/Account/Login
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://supplierlive.proactisp2p.com/Account/Login
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
ESCC - TOHP - Soft Facilities Management Services
Reference number
DN1476
two.1.2) Main CPV code
- 79993100 - Facilities management services
two.1.3) Type of contract
Services
two.1.4) Short description
The aim of the procurement is to ensure an effective approach is taken which will meet the current and future needs of the organisation and the educational establishments who buy in to the contracts. Property Services manages a number of assets and customers on behalf of the Council, providing access to a range of services some of which are from supply chain partners, these services form part of this service offer.
The assets and customers can be broadly defined as:
1) Corporate Buildings
2) Maintained Schools and Nurseries
3) Academies and Free Schools
4) Libraries
5) Adults and Children's Social Care facilities
The services to be included in the procurement are;
1) Grounds Maintenance & Arboriculture Services
2) Building, Washrooms and Window Cleaning Services
3) Waste and Confidential Waste Services
4) Pest Control Services
5) Security - Manned and Patrol Services
6) Gritting and Snow Clearing Services
These services are critical to the operation of all our corporate and non-corporate sites. Having a reliable supplier or suppliers in place for these types of services means we can provide a safer, cleaner and a more welcoming environment for both staff and the public. This can lead to more productivity and reduce any staff or public risk. These services are carried out in civic offices, historic, operational and commercial buildings, social care premises, libraries, and schools (including academies and free schools).
Please see the tender documentation for further information on how you can bid for these services.
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for all lots
Maximum number of lots that may be awarded to one tenderer: 6
The contracting authority reserves the right to award contracts combining the following lots or groups of lots:
The Council wish to offer interested organisations the ability to bid for any combination of services with the intention that the Invitation To Tender stage award criteria be used to determine the best value method for delivering these services.
two.2) Description
two.2.1) Title
Lot 1 Grounds Maintenance & Arboriculture Services
Lot No
1
two.2.2) Additional CPV code(s)
- 77314000 - Grounds maintenance services
- 77340000 - Tree pruning and hedge trimming
two.2.3) Place of performance
NUTS codes
- UKJ22 - East Sussex CC
two.2.4) Description of the procurement
See procurement documents for additional information
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 April 2024
This contract is subject to renewal
Yes
Description of renewals
Please see procurement documents for additional information
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Lot 2 Building, Washrooms & Window Cleaning Services
Lot No
2
two.2.2) Additional CPV code(s)
- 90911200 - Building-cleaning services
- 90911300 - Window-cleaning services
two.2.3) Place of performance
NUTS codes
- UKJ22 - East Sussex CC
two.2.4) Description of the procurement
Please see procurement documents for additional information.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 May 2024
This contract is subject to renewal
Yes
Description of renewals
Please see procurement documents for additional information
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Lot 3 Waste & Confidential Waste Removal & Disposal services
Lot No
3
two.2.2) Additional CPV code(s)
- 90500000 - Refuse and waste related services
two.2.3) Place of performance
NUTS codes
- UKJ22 - East Sussex CC
two.2.4) Description of the procurement
Please see procurement documents for additional information
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 April 2024
This contract is subject to renewal
Yes
Description of renewals
Please see procurement documents for additional information
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Lot 4 Pest Control Services
Lot No
4
two.2.2) Additional CPV code(s)
- 90922000 - Pest-control services
two.2.3) Place of performance
NUTS codes
- UKJ22 - East Sussex CC
two.2.4) Description of the procurement
Please see procurement documents for additional information
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 April 2024
This contract is subject to renewal
Yes
Description of renewals
Please see procurement documents for additional information
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Lot 5 Security Services Manned & Guarded
Lot No
5
two.2.2) Additional CPV code(s)
- 79710000 - Security services
two.2.3) Place of performance
NUTS codes
- UKJ22 - East Sussex CC
two.2.4) Description of the procurement
Please see procurement documents for additional information
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 April 2024
This contract is subject to renewal
Yes
Description of renewals
Please see procurement documents for additional information
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Lot 6 Gritting & Snow Clearing services
Lot No
6
two.2.2) Additional CPV code(s)
- 90620000 - Snow-clearing services
two.2.3) Place of performance
NUTS codes
- UKJ22 - East Sussex CC
two.2.4) Description of the procurement
Please see procurement documents for additional information
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 April 2024
This contract is subject to renewal
Yes
Description of renewals
Please see procurement documents for additional information
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Restricted procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2022/S 000-034763
four.2.2) Time limit for receipt of tenders or requests to participate
Date
11 April 2023
four.2.4) Languages in which tenders or requests to participate may be submitted
English
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: Yes
six.4) Procedures for review
six.4.1) Review body
Royal Courts of Justice
London
Country
United Kingdom