Section one: Contracting authority
one.1) Name and addresses
Herefordshire Council
Council Offices, Plough Lane
Hereford
HR4 0LE
Contact
Mrs Dominika Taylor
Dominika.Taylor@herefordshire.gov.uk
Country
United Kingdom
Region code
UKG11 - Herefordshire, County of
Internet address(es)
Main address
https://www.herefordshire.gov.uk
Buyer's address
https://www.herefordshire.gov.uk
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://www.supplyingthesouthwest.org.uk
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://www.supplyingthesouthwest.org.uk
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Framework for the provision of bed and breakfast / hotel accommodation for use as temporary accommodation
Reference number
DN649401
two.1.2) Main CPV code
- 55100000 - Hotel services
two.1.3) Type of contract
Services
two.1.4) Short description
Herefordshire Council would like to thank you for your interest in this opportunity for the procurement of Bed and Breakfast / Hotel accommodation for use as temporary accommodation through a framework agreement.
Providers will be permitted to bid for one, two or three lots depending upon the accommodation they are able to offer:
• Lot 1 Ensuite bedroom– single person accommodation
• Lot 2 Ensuite bedroom – couples accommodation
• Lot 3 Ensuite family bedroom (or rooms) – family accommodation
two.1.5) Estimated total value
Value excluding VAT: £2,000,000
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for all lots
two.2) Description
two.2.1) Title
Lot 1 Ensuite bedroom– single person accommodation
Lot No
1
two.2.2) Additional CPV code(s)
- 55270000 - Services provided by bed and breakfast establishments
two.2.3) Place of performance
NUTS codes
- UKG11 - Herefordshire, County of
- UKG12 - Worcestershire
- UKG22 - Shropshire CC
- UKK13 - Gloucestershire
- UKL21 - Monmouthshire and Newport
- UKL24 - Powys
two.2.4) Description of the procurement
Bed and breakfast / hotel accommodation for use as temporary accommodation:
• Lot 1 Ensuite bedroom– single person accommodation
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: pass/fail
Price - Weighting: 100
two.2.6) Estimated value
Value excluding VAT: £1,000,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 July 2023
End date
30 June 2027
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Lot 2 Ensuite bedroom – couples accommodation
Lot No
2
two.2.2) Additional CPV code(s)
- 55270000 - Services provided by bed and breakfast establishments
two.2.3) Place of performance
NUTS codes
- UKG11 - Herefordshire, County of
- UKG12 - Worcestershire
- UKG22 - Shropshire CC
- UKK13 - Gloucestershire
- UKL21 - Monmouthshire and Newport
- UKL24 - Powys
two.2.4) Description of the procurement
Bed and breakfast / hotel accommodation for use as temporary accommodation:
Lot 2 Ensuite bedroom – couples accommodation
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: pass/fail
Price - Weighting: 100
two.2.6) Estimated value
Value excluding VAT: £600,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 July 2023
End date
30 June 2027
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Lot 3 Ensuite family bedroom (or rooms) – family accommodation
Lot No
3
two.2.2) Additional CPV code(s)
- 55270000 - Services provided by bed and breakfast establishments
two.2.3) Place of performance
NUTS codes
- UKG11 - Herefordshire, County of
- UKG12 - Worcestershire
- UKG22 - Shropshire CC
- UKK13 - Gloucestershire
- UKL21 - Monmouthshire and Newport
- UKL24 - Powys
two.2.4) Description of the procurement
Bed and breakfast / hotel accommodation for use as temporary accommodation:
• Lot 3 Ensuite family bedroom (or rooms) – family accommodation
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: pass/fail
Price - Weighting: 100
two.2.6) Estimated value
Value excluding VAT: £400,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 July 2023
End date
30 June 2027
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with several operators
In the case of framework agreements, provide justification for any duration exceeding 4 years:
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
31 March 2023
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.7) Conditions for opening of tenders
Date
31 March 2023
Local time
12:00pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.4) Procedures for review
six.4.1) Review body
Hereford Council
Council Offices, Plough Lane
Hereford
HR4 0LE
Dominika.Taylor@herefordshire.gov.uk
Country
United Kingdom