Section one: Contracting authority
one.1) Name and addresses
University of Ulster
Block X Room X031, Cromore Road
Coleraine
BT52 1SA
Telephone
+44 2870123609
Country
United Kingdom
NUTS code
UKN - NORTHERN IRELAND
National registration number
NIC100166
Internet address(es)
Main address
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Education
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Virtual Production Studio Equipment & Installation
Reference number
26075
two.1.2) Main CPV code
- 92111000 - Motion picture and video production services
two.1.3) Type of contract
Services
two.1.4) Short description
Virtual Production Studio Equipment & Installation
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £570,000
two.2) Description
two.2.2) Additional CPV code(s)
- 32211000 - Broadcast production equipment
- 92100000 - Motion picture and video services
two.2.3) Place of performance
NUTS codes
- UKN - NORTHERN IRELAND
Main site or place of performance
All Campuses of Ulster University
two.2.4) Description of the procurement
Detailed Requirements
1. Design a virtual production solution and specification to a UK or British standard
(transposing European Standards) within the scale and scope of the project that can provide
several core elements including a video wall (approx. £180-200k spend on screens
minimum), tracking system and camera to work with the video wall, a virtual camera rig to
work in a green screen environment at the same location, the computing solution to support
virtual production in real-time against the LED wall and in a green screen studio using game
engine technology to provide the core assets onscreen. Other aspects of the design include
the provision of a full body motion capture and facial capture rig plus necessary computing
provision. All to be installed in an existing studio facility on the 5th floor in our Belfast
campus. The equipment will be used for teaching students about virtual production, on
student productions and for working with industry on research projects. The facility is
therefore primarily going to be used by students in the execution of coursework, research
projects and other creative projects to maximise learning opportunities in the field of virtual
production. Students using the facility will come from Film, TV, Gaming and Animation
backgrounds primarily. The facility will also support training and development of local
industry partners.
2. Source, order and supply virtual production equipment meeting UK or British standards as
per the specification outlined at point 1 above. The supplier will be responsible for providing a
turnkey solution within the cost parameters and ensure the delivery of all goods on site by
end of February 2021 ready for installation (if not sooner).
3. Install the virtual production technology solution at York Street, Belfast The installation,
testing and calibration of the system solution as a turn key provision. System to be left fully
operational, calibrated and tested before completion.
4. Offer 3 days training to technical and academic staff on site
Supplier to provide expert training to Ulster University technical and academic staff for three
days on the system when installed.
two.2.5) Award criteria
Quality criterion - Name: Project Delivery & Approach / Weighting: 20
Quality criterion - Name: Resource Management / Weighting: 10
Quality criterion - Name: Risk Management / Weighting: 5
Quality criterion - Name: Sustainability Commitment / Weighting: 5
Price - Weighting: 60
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
Funded by Higher Education Research Council-DfE
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.6) Information about electronic auction
An electronic auction will be used
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2021/S 000-000626
Section five. Award of contract
Title
Virtual Production Studio Equipment & Installation
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
23 March 2021
five.2.2) Information about tenders
Number of tenders received: 3
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
TRIFECTA STAGES, INC.
135 E. Olive Ave. Suite 146 Burbank, Ca 91405
Burbank
91405
Country
United States
NUTS code
- 00 - Other NUTS code
National registration number
45-5234205
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £570,000
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
High Court of Justice in Northern Ireland
Royal Courts of Justice, Chichester Street
Belfast
BT1 3JY
Country
United Kingdom
six.4.3) Review procedure
Precise information on deadline(s) for review procedures
The Public Contracts Regulations 2015 provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (Northern Ireland).