Section one: Contracting authority
one.1) Name and addresses
University of Ulster
Block X Room X031, Cromore Road
Coleraine
BT52 1SA
Telephone
+44 2870123609
Country
United Kingdom
NUTS code
UKN - NORTHERN IRELAND
National registration number
NIC100166
Internet address(es)
Main address
one.3) Communication
Access to the procurement documents is restricted. Further information can be obtained at
https://e-sourcingni.bravosolution.co.uk/web/login.shtml
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://e-sourcingni.bravosolution.co.uk/web/login.shtml
Tenders or requests to participate must be submitted to the above-mentioned address
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Education
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Virtual Production Studio Equipment & Installation
Reference number
Project_26075
two.1.2) Main CPV code
- 92111000 - Motion picture and video production services
two.1.3) Type of contract
Services
two.1.4) Short description
Virtual Production Studio Equipment & Installation
two.1.5) Estimated total value
Value excluding VAT: £550,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 32211000 - Broadcast production equipment
- 92100000 - Motion picture and video services
two.2.3) Place of performance
NUTS codes
- UKN - NORTHERN IRELAND
two.2.4) Description of the procurement
Detailed Requirements
1. Design a virtual production solution and specification to a UK or British standard (transposing European Standards) within the scale and scope of the project that can provide several core elements including a video wall (approx. £180-200k spend on screens minimum), tracking system and camera to work with the video wall, a virtual camera rig to work in a green screen environment at the same location, the computing solution to support virtual production in real-time against the LED wall and in a green screen studio using game engine technology to provide the core assets onscreen. Other aspects of the design include the provision of a full body motion capture and facial capture rig plus necessary computing provision. All to be installed in an existing studio facility on the 5th floor in our Belfast campus. The equipment will be used for teaching students about virtual production, on student productions and for working with industry on research projects. The facility is therefore primarily going to be used by students in the execution of coursework, research projects and other creative projects to maximise learning opportunities in the field of virtual production. Students using the facility will come from Film, TV, Gaming and Animation backgrounds primarily. The facility will also support training and development of local industry partners.
2. Source, order and supply virtual production equipment meeting UK or British standards as per the specification outlined at point 1 above. The supplier will be responsible for providing a turnkey solution within the cost parameters and ensure the delivery of all goods on site by end of February 2021 ready for installation (if not sooner).
3. Install the virtual production technology solution at York Street, Belfast The installation, testing and calibration of the system solution as a turn key provision. System to be left fully operational, calibrated and tested before completion.
4. Offer 3 days training to technical and academic staff on site
Supplier to provide expert training to Ulster University technical and academic staff for three days on the system when installed.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £600,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
End date
31 March 2021
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
1.Design 1 Week
2. Supply 1-2 months
3. Installation 1-2 months
4. Training 3 days
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
Accelerated procedure
Justification:
Expediency required due to Grant funding timelines
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
2 February 2021
Local time
3:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
four.2.7) Conditions for opening of tenders
Date
2 February 2021
Local time
3:00pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
six.3) Additional information
Section II 1.3) above states this is a Services Contract. This is a Supplies Contract not a Services Contract as the majority of contract value will be Supplies with an element of Works.
six.4) Procedures for review
six.4.1) Review body
High Court of Justice in Northern Ireland
Royal Courts of Justice, Chichester Street
Belfast
BT1 3JY
Country
United Kingdom
six.4.3) Review procedure
Precise information on deadline(s) for review procedures
The University will incorporate a standstill period at the point information on the award of the contract is communicated to tenderers. The standstill period, which will be for a minimum of 10 calendar days, provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into. The Public Contracts Regulations 2015 (as amended) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (Northern Ireland).