- Scope of the procurement
- Lot 1. Bakery Bread Cakes Cookies Bakery Chilled Savoury Dairy Vegan Alternatives Sandwich filling
- Lot 2. Frozen Products Meats Fish Misc Cakes Dough Fruit Ice Cream Pizza/ Potatoes Savoury
- Lot 3. Chilled Meats
- Lot 4. Soft Drinks Mixers
- Lot 5. Alcohol - Spirits Cider Bottled Beers Vermouth Low Alcohol products/wines and sparkling
- Lot 6. Tea and Coffee
- Lot 7. Commodities Oil, Commodities – Kitchen Cupboard Sauces Jams and Syrups Tinned products Herbs
- Lot 8. Confectionary Crisps Snacks and Nuts
Section one: Contracting authority
one.1) Name and addresses
Sandwell Metropolitan Borough Council
Sandwell Council House, Freeth Street
Oldbury
B69 3DB
Contact
Michelle Hackwood
michelle_hackwood@sandwell.gov.uk
Country
United Kingdom
NUTS code
UKG37 - Sandwell
Internet address(es)
Main address
Buyer's address
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://in-tendhost.co.uk/sandwellmbc
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://in-tendhost.co.uk/sandwellmbc
Tenders or requests to participate must be submitted to the above-mentioned address
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Supply of Food and Drinks Across Parks Grounds Sandwell Valley and Events
Reference number
SMBC 22117
two.1.2) Main CPV code
- 15000000 - Food, beverages, tobacco and related products
two.1.3) Type of contract
Supplies
two.1.4) Short description
Sandwell Metropolitan Borough Council is inviting tender submissions from suitable suppliers for the supply and delivery of food and drink to the Council, for parks, grounds, Sandwell Valley and events. It is intended that the contract will provide food and drink requirements for leisure, retail and hospitality functions. Lots: This contract is divided into categories of products (product lots) and suppliers are invited to bid on one or multiple lots where they are able to and are interested in providing the products required. We are seeking to engage one supplier for each lot, therefore suppliers MUST be able to supply ALL of the line items identified within that lot (see pricing documents). Designated Lots are listed in the specification. The Council proposes to enter into a Contract for an initial term of Two (2) years with a possible extension of a further two years, subject to satisfactory performance. The anticipated commencement date is 01 May 2023 to 30 April 2025.
two.1.5) Estimated total value
Value excluding VAT: £400,000
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for all lots
two.2) Description
two.2.1) Title
Bakery Bread Cakes Cookies Bakery Chilled Savoury Dairy Vegan Alternatives Sandwich filling
Lot No
Lot 1
two.2.2) Additional CPV code(s)
- 15000000 - Food, beverages, tobacco and related products
- 24322500 - Alcohol
- 15800000 - Miscellaneous food products
- 15982000 - Soft drinks
- 15810000 - Bread products, fresh pastry goods and cakes
two.2.3) Place of performance
NUTS codes
- UKG37 - Sandwell
two.2.4) Description of the procurement
Sandwell Metropolitan Borough Council is inviting tender submissions from suitable suppliers for the supply and delivery of food and drink to the Council, for parks, grounds, Sandwell Valley and events. It is intended that the contract will provide food and drink requirements for leisure, retail and hospitality functions.Lots: This contract is divided into categories of products (product lots) and suppliers are invited to bid on one or multiple lots where they are able to and are interested in providing the products required. We are seeking to engage one supplier for each lot, therefore suppliers MUST be able to supply ALL of the line items identified within that lot (see pricing documents). Designated Lots are listed in the specification.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 May 2023
End date
30 April 2027
This contract is subject to renewal
Yes
Description of renewals
The Council proposes to enter into a Contract for an initial term of Two (2) years with a possible extension of a further two years, subject to satisfactory performance.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Frozen Products Meats Fish Misc Cakes Dough Fruit Ice Cream Pizza/ Potatoes Savoury
Lot No
Lot 2
two.2.2) Additional CPV code(s)
- 15000000 - Food, beverages, tobacco and related products
- 24322500 - Alcohol
- 15800000 - Miscellaneous food products
- 15982000 - Soft drinks
- 15810000 - Bread products, fresh pastry goods and cakes
two.2.3) Place of performance
NUTS codes
- UKG37 - Sandwell
two.2.4) Description of the procurement
Sandwell Metropolitan Borough Council is inviting tender submissions from suitable suppliers for the supply and delivery of food and drink to the Council, for parks, grounds, Sandwell Valley and events. It is intended that the contract will provide food and drink requirements for leisure, retail and hospitality functions.Lots: This contract is divided into categories of products (product lots) and suppliers are invited to bid on one or multiple lots where they are able to and are interested in providing the products required. We are seeking to engage one supplier for each lot, therefore suppliers MUST be able to supply ALL of the line items identified within that lot (see pricing documents). Designated Lots are listed in the specification.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 May 2023
End date
30 April 2025
This contract is subject to renewal
Yes
Description of renewals
The Council proposes to enter into a Contract for an initial term of Two (2) years with a possible extension of a further two years, subject to satisfactory performance.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Chilled Meats
Lot No
Lot 3
two.2.2) Additional CPV code(s)
- 15000000 - Food, beverages, tobacco and related products
- 24322500 - Alcohol
- 15800000 - Miscellaneous food products
- 15982000 - Soft drinks
- 15810000 - Bread products, fresh pastry goods and cakes
two.2.3) Place of performance
NUTS codes
- UKG37 - Sandwell
two.2.4) Description of the procurement
Sandwell Metropolitan Borough Council is inviting tender submissions from suitable suppliers for the supply and delivery of food and drink to the Council, for parks, grounds, Sandwell Valley and events. It is intended that the contract will provide food and drink requirements for leisure, retail and hospitality functions.Lots: This contract is divided into categories of products (product lots) and suppliers are invited to bid on one or multiple lots where they are able to and are interested in providing the products required. We are seeking to engage one supplier for each lot, therefore suppliers MUST be able to supply ALL of the line items identified within that lot (see pricing documents). Designated Lots are listed in the specification.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 May 2023
End date
30 April 2025
This contract is subject to renewal
Yes
Description of renewals
The Council proposes to enter into a Contract for an initial term of Two (2) years with a possible extension of a further two years, subject to satisfactory performance.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Soft Drinks Mixers
Lot No
Lot 4
two.2.2) Additional CPV code(s)
- 15000000 - Food, beverages, tobacco and related products
- 24322500 - Alcohol
- 15800000 - Miscellaneous food products
- 15982000 - Soft drinks
- 15810000 - Bread products, fresh pastry goods and cakes
two.2.3) Place of performance
NUTS codes
- UKG37 - Sandwell
two.2.4) Description of the procurement
Sandwell Metropolitan Borough Council is inviting tender submissions from suitable suppliers for the supply and delivery of food and drink to the Council, for parks, grounds, Sandwell Valley and events. It is intended that the contract will provide food and drink requirements for leisure, retail and hospitality functions.Lots: This contract is divided into categories of products (product lots) and suppliers are invited to bid on one or multiple lots where they are able to and are interested in providing the products required. We are seeking to engage one supplier for each lot, therefore suppliers MUST be able to supply ALL of the line items identified within that lot (see pricing documents). Designated Lots are listed in the specification
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 May 2023
End date
30 April 2025
This contract is subject to renewal
Yes
Description of renewals
The Council proposes to enter into a Contract for an initial term of Two (2) years with a possible extension of a further two years, subject to satisfactory performance.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Alcohol - Spirits Cider Bottled Beers Vermouth Low Alcohol products/wines and sparkling
Lot No
Lot 5
two.2.2) Additional CPV code(s)
- 15000000 - Food, beverages, tobacco and related products
- 24322500 - Alcohol
- 15800000 - Miscellaneous food products
- 15982000 - Soft drinks
- 15810000 - Bread products, fresh pastry goods and cakes
two.2.3) Place of performance
NUTS codes
- UKG37 - Sandwell
two.2.4) Description of the procurement
Sandwell Metropolitan Borough Council is inviting tender submissions from suitable suppliers for the supply and delivery of food and drink to the Council, for parks, grounds, Sandwell Valley and events. It is intended that the contract will provide food and drink requirements for leisure, retail and hospitality functions.Lots: This contract is divided into categories of products (product lots) and suppliers are invited to bid on one or multiple lots where they are able to and are interested in providing the products required. We are seeking to engage one supplier for each lot, therefore suppliers MUST be able to supply ALL of the line items identified within that lot (see pricing documents). Designated Lots are listed in the specification.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 May 2023
End date
30 April 2025
This contract is subject to renewal
Yes
Description of renewals
The Council proposes to enter into a Contract for an initial term of Two (2) years with a possible extension of a further two years, subject to satisfactory performance.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Tea and Coffee
Lot No
Lot 6
two.2.2) Additional CPV code(s)
- 15000000 - Food, beverages, tobacco and related products
- 24322500 - Alcohol
- 15800000 - Miscellaneous food products
- 15982000 - Soft drinks
- 15810000 - Bread products, fresh pastry goods and cakes
two.2.3) Place of performance
NUTS codes
- UKG37 - Sandwell
two.2.4) Description of the procurement
Sandwell Metropolitan Borough Council is inviting tender submissions from suitable suppliers for the supply and delivery of food and drink to the Council, for parks, grounds, Sandwell Valley and events. It is intended that the contract will provide food and drink requirements for leisure, retail and hospitality functions.Lots: This contract is divided into categories of products (product lots) and suppliers are invited to bid on one or multiple lots where they are able to and are interested in providing the products required. We are seeking to engage one supplier for each lot, therefore suppliers MUST be able to supply ALL of the line items identified within that lot (see pricing documents). Designated Lots are listed in the specification.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 May 2023
End date
30 April 2025
This contract is subject to renewal
Yes
Description of renewals
The Council proposes to enter into a Contract for an initial term of Two (2) years with a possible extension of a further two years, subject to satisfactory performance.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Commodities Oil, Commodities – Kitchen Cupboard Sauces Jams and Syrups Tinned products Herbs
Lot No
Lot 7
two.2.2) Additional CPV code(s)
- 15000000 - Food, beverages, tobacco and related products
- 24322500 - Alcohol
- 15800000 - Miscellaneous food products
- 15982000 - Soft drinks
- 15810000 - Bread products, fresh pastry goods and cakes
two.2.3) Place of performance
NUTS codes
- UKG37 - Sandwell
two.2.4) Description of the procurement
Sandwell Metropolitan Borough Council is inviting tender submissions from suitable suppliers for the supply and delivery of food and drink to the Council, for parks, grounds, Sandwell Valley and events. It is intended that the contract will provide food and drink requirements for leisure, retail and hospitality functions.Lots: This contract is divided into categories of products (product lots) and suppliers are invited to bid on one or multiple lots where they are able to and are interested in providing the products required. We are seeking to engage one supplier for each lot, therefore suppliers MUST be able to supply ALL of the line items identified within that lot (see pricing documents). Designated Lots are listed in the specification.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 May 2023
End date
30 April 2025
This contract is subject to renewal
Yes
Description of renewals
The Council proposes to enter into a Contract for an initial term of Two (2) years with a possible extension of a further two years, subject to satisfactory performance.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Confectionary Crisps Snacks and Nuts
Lot No
Lot 8
two.2.2) Additional CPV code(s)
- 15000000 - Food, beverages, tobacco and related products
- 24322500 - Alcohol
- 15800000 - Miscellaneous food products
- 15982000 - Soft drinks
- 15810000 - Bread products, fresh pastry goods and cakes
two.2.3) Place of performance
NUTS codes
- UKG37 - Sandwell
two.2.4) Description of the procurement
Sandwell Metropolitan Borough Council is inviting tender submissions from suitable suppliers for the supply and delivery of food and drink to the Council, for parks, grounds, Sandwell Valley and events. It is intended that the contract will provide food and drink requirements for leisure, retail and hospitality functions.Lots: This contract is divided into categories of products (product lots) and suppliers are invited to bid on one or multiple lots where they are able to and are interested in providing the products required. We are seeking to engage one supplier for each lot, therefore suppliers MUST be able to supply ALL of the line items identified within that lot (see pricing documents). Designated Lots are listed in the specification.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 May 2023
End date
30 April 2025
This contract is subject to renewal
Yes
Description of renewals
The Council proposes to enter into a Contract for an initial term of Two (2) years with a possible extension of a further two years, subject to satisfactory performance.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions
Please refer to ITT Documents
three.1.2) Economic and financial standing
List and brief description of selection criteria
Please refer to ITT Documents
Minimum level(s) of standards possibly required
Please refer to ITT Documents
three.1.3) Technical and professional ability
Minimum level(s) of standards possibly required
Please refer to ITT Documents
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with several operators
In the case of framework agreements, provide justification for any duration exceeding 4 years:
Not Applicable
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
29 March 2023
Local time
3:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.7) Conditions for opening of tenders
Date
29 March 2023
Local time
3:00pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: Yes
six.3) Additional information
The Council will be using the In-tend e-Tendering System for this Procurement exercise, please visit https://in-tendhost.co.uk/sandwellmbc to access the Sandwell MBC In-tend Supplier Portal. From here you will be able to register your company, express an interest in the opportunity, and gain immediate access to the ITT and other related documents. In Order to View the On-Line Questionnaire and Submit a Tender, you will be required to` Opt-In`. For a Step by Step user guide to the Sandwell MBC In-tend Supplier Portal please click on the `Guidance for Suppliers` section of the website. All procurement responses must be carried out via the Sandwell MBC In-tend Supplier Portal. If you require further assistance in respect of the system, please contact the In-tend support team on 0844 272 8810.
six.4) Procedures for review
six.4.1) Review body
The High Court of England
Royal Court of Justice the Strand
London
WC2A 2LL
Country
United Kingdom