Section one: Contracting authority
one.1) Name and addresses
Cernach Housing Association Limited
79 Airgold Drive, Drumchapel
Glasgow
G15 7AJ
Contact
Bruce Strathearn
Telephone
+44 1419443860
Fax
+44 1419448925
Country
United Kingdom
NUTS code
UKM82 - Glasgow City
Internet address(es)
Main address
Buyer's address
http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA16163
one.1) Name and addresses
Pineview Housing Association Ltd
5 Rozelle Avenue
Glasgow
G15 7QR
Contact
Karen Byrne
Telephone
+44 1419443891
Country
United Kingdom
NUTS code
UKM82 - Glasgow City
Internet address(es)
Main address
https://scottishhousingconnections.org/pineview-housing-association/
Buyer's address
http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA16962
one.1) Name and addresses
Drumchapel Housing Co-operative Ltd
4 Kinclaven Avenue
Glasgow
G15 7SP
Contact
Duncan McKnight
Telephone
+44 1419444902
Fax
+44 1419448193
Country
United Kingdom
NUTS code
UKM82 - Glasgow City
Internet address(es)
Main address
https://scottishhousingconnections.org/drumchapel-housing-co-operative/
Buyer's address
http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA14685
one.2) Information about joint procurement
The contract involves joint procurement
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
http://www.publiccontractsscotland.gov.uk
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
http://www.publiccontractsscotland.gov.uk
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Housing and community amenities
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Open Space Maintenance
two.1.2) Main CPV code
- 71421000 - Landscape gardening services
two.1.3) Type of contract
Services
two.1.4) Short description
Open Space Cyclical Maintenance and Reactive Repair works from May 2022 to 31st March 2024 with the option for 2 x single 12 month extensions.
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 71421000 - Landscape gardening services
- 45112712 - Landscaping work for gardens
- 77300000 - Horticultural services
two.2.3) Place of performance
NUTS codes
- UKM82 - Glasgow City
Main site or place of performance
Cernach Housing Association, Drumchapel Housing Cooperative and Pineview Housing Association, (hereafter know as ‘the Associations’ in this notice) open spaces and properties.
two.2.4) Description of the procurement
It is the Association’s intention to enter into a Contract with a main contractor from May 202 to 31st March 2024 with the option for 2 x single 12 month extensions to deliver their open space cyclical maintenance and reactive repair work to hard and soft landscaped areas belonging to the Associations including open space areas, private and communal front and rear gardens to tenanted blocks of flats, houses and any other properties owned or managed the Associations in the Drumchapel area of Glasgow.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 60%
Cost criterion - Name: Cost of Service / Weighting: 40%
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
24
This contract is subject to renewal
Yes
Description of renewals
The contract will be 24 months contract with option of 2 x single year extensions. After the initial 24 months period has expired. This will be based on performance, cost and measurement against KPI's.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions
Please see attached 'SPD & Price Quality Method Statement & Scoring Evaluation - GM vFinal' document attached to this notice.
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
three.2) Conditions related to the contract
three.2.2) Contract performance conditions
KPI's for monitoring the contract within the Contract Documents.
three.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
1 April 2022
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
four.2.7) Conditions for opening of tenders
Date
1 April 2022
Local time
12:00pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: Yes
Estimated timing for further notices to be published: Oct/Nov 2024, 25 or 26.
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
six.3) Additional information
YOU MUST READ CAREFULLY and FULLY TAKE INTO CONSIDERATION the attached 'SPD & Price Quality Method Statement & Scoring Evaluation - GM vFinal' document attached to this notice.
The Associations need a contractor that is able to mobilise to start and commence the contract 2 May 2022.
Please note that if a new contractor is successful there will likely be an overlap and transitional period to allow the incumbent contractor to complete ongoing repairs and programmed services.
NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=685432.
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx.
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
Community benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/
A summary of the expected community benefits has been provided as follows:
Community Benefits Outcome Matrix will be provide with the ITT and Contract Conditions.
The Associations will reserve the right to ask for cumulative or singular Community Benefits through this contract.
(SC Ref:685432)
six.4) Procedures for review
six.4.1) Review body
Glasgow Sheriff Court
Glasgow
G5 9TW
Country
United Kingdom
six.4.2) Body responsible for mediation procedures
Cernach Housing Association Limited
79 Airgold Drive, Drumchapel
Glasgow
Country
United Kingdom