Section one: Contracting authority
one.1) Name and addresses
THE UNIVERSITY OF BIRMINGHAM
Edgbaston
BIRMINGHAM
B152TT
Contact
Graham Price
Country
United Kingdom
Region code
UKG31 - Birmingham
Companies House
RC000645
Internet address(es)
Main address
https://intranet.birmingham.ac.uk/index.aspx
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Education
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
FRAM833/23
two.1.2) Main CPV code
- 32321200 - Audio-visual equipment
two.1.3) Type of contract
Supplies
two.1.4) Short description
The University would like to establish a contract for the supply and installation of an
equipment upgrade within the Elgar Concert Hall.
The University's procurement will consist of three Lots as detailed below, and at its
discretion will award a contract to a single supplier for all Lots, or a different supplier for
each of the Lots:
• Lot 1 - PA System
• Lot 2 - Mixing Console & Stage Boxes
• Lot 3 - Lighting Systems
two.1.6) Information about lots
This contract is divided into lots: Yes
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £450,000
two.2) Description
two.2.1) Title
PA System
Lot No
1
two.2.2) Additional CPV code(s)
- 32321200 - Audio-visual equipment
two.2.3) Place of performance
NUTS codes
- UKG31 - Birmingham
two.2.4) Description of the procurement
Audio Visual is a key component in delivering good teaching and operations at the University
of Birmingham. The University has a strong in-house Audio-Visual team that sets design
standards applicable throughout the institution, handles most design and sign-off tasks,
provides professional advice, and maintains a large collection of over 350 spaces.
The University requires a supplier of Audio-Visual kit who can provide an upgrade for the
existing equipment installed within the Elgar Concert Hall.
The Elgar Concert Hall is situated within the University's Bramall Music Building, which is an
extension of the Aston Webb Building, and sits alongside the Great Hall. The Bramall opened
its doors in June 2012 and includes a 450-seat concert hall (The Elgar Concert Hall)
designed by renowned acoustician Nicholas Edwards of Acoustic Dimensions (Symphony
Hall Birmingham, Symphony Centre Dallas, Royal Shakespeare Theatre). For further
information, please visit: https://www.birmingham.ac.uk/bramall/index.aspx
The concert hall and its acoustics can be configured for rehearsals and performances ranging
from solo recitals to full symphony orchestra, 200-strong University Choir, multi-projector
video and music-theatre presentations, and the electroacoustic studios' 100-channel sound
diffusion system. New requirements for the upgrade will need to be compatible with existing equipment within
the Elgar Concert Hall, and it is a mandatory requirement that delivery of equipment and
installation or configuration will take place during the University's Christmas closed period,
to ensure teaching is not affected.
For the PA System, the University currently owns a stock of various D&B Audiotechnik
speakers (E12, E8, E6, E3, V10P, B6, B4) and amplifiers (D12, D6, D40, EPac), used for
front/side/foldback fills as required, and a small stock of monitor wedges (M6).
Any system design will need to integrate with the above existing equipment.
Equipment will need to be delivered, received, and installed by no later than 14th January
2024.
two.2.5) Award criteria
Quality criterion - Name: Compliance to the Specification / Weighting: 20
Quality criterion - Name: Aftersales and Technical Back-up / Weighting: 20
Quality criterion - Name: Delivery, Installation, and Training / Weighting: 15
Quality criterion - Name: Sustainability and Environmental / Weighting: 5
Quality criterion - Name: Standard Supplier Questionnaire / Weighting: 10
Price - Weighting: 30
two.2.11) Information about options
Options: No
two.2) Description
two.2.1) Title
Mixing Console & Stage Boxes
Lot No
2
two.2.2) Additional CPV code(s)
- 32342420 - Studio mixing console
two.2.3) Place of performance
NUTS codes
- UKG31 - Birmingham
two.2.4) Description of the procurement
Audio Visual is a key component in delivering good teaching and operations at the University
of Birmingham. The University has a strong in-house Audio-Visual team that sets design
standards applicable throughout the institution, handles most design and sign-off tasks,
provides professional advice, and maintains a large collection of over 350 spaces.
The University requires a supplier of Audio-Visual kit who can provide an upgrade for the
existing equipment installed within the Elgar Concert Hall.
The Elgar Concert Hall is situated within the University's Bramall Music Building, which is an
extension of the Aston Webb Building, and sits alongside the Great Hall. The Bramall opened
its doors in June 2012 and includes a 450-seat concert hall (The Elgar Concert Hall)
designed by renowned acoustician Nicholas Edwards of Acoustic Dimensions (Symphony
Hall Birmingham, Symphony Centre Dallas, Royal Shakespeare Theatre). For further information, please visit: https://www.birmingham.ac.uk/bramall/index.aspx
The concert hall and its acoustics can be configured for rehearsals and performances ranging
from solo recitals to full symphony orchestra, 200-strong University Choir, multi-projector
video and music-theatre presentations, and the electroacoustic studios' 100-channel sound
diffusion system.
New requirements for the upgrade will need to be compatible with existing equipment within
the Elgar Concert Hall, and it is a mandatory requirement that delivery of equipment and
installation or configuration will take place during the University's Christmas closed period,
to ensure teaching is not affected.
The University currently owns a Yamaha CL3 with associated RIO stageboxes, connected via
Dante.
We require any console supplied to be compatible with the existing equipment.
Equipment will need to be delivered, received, and installed by no later than 14th January
2024.
two.2.5) Award criteria
Quality criterion - Name: Compliance to the Specification / Weighting: 20
Quality criterion - Name: Aftersales and Technical Back-up / Weighting: 20
Quality criterion - Name: Delivery, Installation and Training / Weighting: 15
Quality criterion - Name: Sustainability and Environmental / Weighting: 5
Quality criterion - Name: Standard Supplier Questionnaire / Weighting: 10
Price - Weighting: 30
two.2.11) Information about options
Options: No
two.2) Description
two.2.1) Title
Lighting System
Lot No
3
two.2.2) Additional CPV code(s)
- 31527260 - Lighting systems
two.2.3) Place of performance
NUTS codes
- UKG31 - Birmingham
two.2.4) Description of the procurement
Audio Visual is a key component in delivering good teaching and operations at the University
of Birmingham. The University has a strong in-house Audio-Visual team that sets design
standards applicable throughout the institution, handles most design and sign-off tasks,
provides professional advice, and maintains a large collection of over 350 spaces.
The University requires a supplier of Audio-Visual kit who can provide an upgrade for the
existing equipment installed within the Elgar Concert Hall.
The Elgar Concert Hall is situated within the University's Bramall Music Building, which is an extension of the Aston Webb Building, and sits alongside the Great Hall. The Bramall opened
its doors in June 2012 and includes a 450-seat concert hall (The Elgar Concert Hall)
designed by renowned acoustician Nicholas Edwards of Acoustic Dimensions (Symphony
Hall Birmingham, Symphony Centre Dallas, Royal Shakespeare Theatre). For further
information, please visit: https://www.birmingham.ac.uk/bramall/index.aspx
The concert hall and its acoustics can be configured for rehearsals and performances ranging
from solo recitals to full symphony orchestra, 200-strong University Choir, multi-projector
video and music-theatre presentations, and the electroacoustic studios' 100-channel sound
diffusion system.
New requirements for the upgrade will need to be compatible with existing equipment within
the Elgar Concert Hall, and it is a mandatory requirement that delivery of equipment and
installation or configuration will take place during the University's Christmas closed period,
to ensure teaching is not affected.
The profile fixtures which the University currently owns are ETC Source 4's, and any
replacement fixtures supplied must retain compatibility with our current lens stock.
Please note: We recommend suppliers utilise the opportunity to visit the Elgar Concert Hall
as compatibility with our current stage and control room panels may or may not be possible
depending on the solutions offered.
Equipment will need to be delivered, received, and installed by no later than 14th January
2024.
two.2.5) Award criteria
Quality criterion - Name: Compliance to the Specification / Weighting: 20
Quality criterion - Name: Aftersales and Technical Back-up / Weighting: 20
Quality criterion - Name: Delivery, Installation, and Training / Weighting: 15
Quality criterion - Name: Sustainability and Environmental / Weighting: 5
Price - Weighting: 30
two.2.11) Information about options
Options: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2023/S 000-023084
Section five. Award of contract
Lot No
Lot 2
Title
Mixing Console & Stage Boxes
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
17 November 2023
five.2.2) Information about tenders
Number of tenders received: 6
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
22live Limited
Redditch
Country
United Kingdom
NUTS code
- UKG12 - Worcestershire
Companies House
13771164
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £40,003.80
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
University of Birmingham
Edgbaston
Country
United Kingdom