Section one: Contracting authority
one.1) Name and addresses
THE UNIVERSITY OF BIRMINGHAM
EDGBASTON
BIRMINGHAM
B152TT
Contact
Rachel Price
Country
United Kingdom
Region code
UKG31 - Birmingham
Companies House
RC000645
Internet address(es)
Main address
https://intranet.birmingham.ac.uk/index.aspx
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://in-tendorganiser.co.uk/universityofbirmingham/aspx/
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://in-tendorganiser.co.uk/universityofbirmingham/aspx/
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Education
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Tender for the Supply and Installation of AV Equipment for the Elgar Concert Hall at the University of Birmingham
Reference number
FRAM833/23
two.1.2) Main CPV code
- 32321200 - Audio-visual equipment
two.1.3) Type of contract
Supplies
two.1.4) Short description
The University would like to establish a contract for the supply and installation of an equipment upgrade within the Elgar Concert Hall.
The University's procurement will consist of three Lots as detailed below, and at its discretion will award a contract to a single supplier for all Lots, or a different supplier for each of the Lots:
• Lot 1 - PA System
• Lot 2 - Mixing Console & Stage Boxes
• Lot 3 - Lighting Systems
two.1.5) Estimated total value
Value excluding VAT: £450,000
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for all lots
two.2) Description
two.2.1) Title
PA System
Lot No
1
two.2.2) Additional CPV code(s)
- 32321200 - Audio-visual equipment
two.2.3) Place of performance
NUTS codes
- UKG31 - Birmingham
two.2.4) Description of the procurement
Audio Visual is a key component in delivering good teaching and operations at the University of Birmingham. The University has a strong in-house Audio-Visual team that sets design standards applicable throughout the institution, handles most design and sign-off tasks, provides professional advice, and maintains a large collection of over 350 spaces.
The University requires a supplier of Audio-Visual kit who can provide an upgrade for the existing equipment installed within the Elgar Concert Hall.
The Elgar Concert Hall is situated within the University's Bramall Music Building, which is an extension of the Aston Webb Building, and sits alongside the Great Hall. The Bramall opened its doors in June 2012 and includes a 450-seat concert hall (The Elgar Concert Hall) designed by renowned acoustician Nicholas Edwards of Acoustic Dimensions (Symphony Hall Birmingham, Symphony Centre Dallas, Royal Shakespeare Theatre). For further information, please visit: https://www.birmingham.ac.uk/bramall/index.aspx
The concert hall and its acoustics can be configured for rehearsals and performances ranging from solo recitals to full symphony orchestra, 200-strong University Choir, multi-projector video and music-theatre presentations, and the electroacoustic studios' 100-channel sound diffusion system.
New requirements for the upgrade will need to be compatible with existing equipment within the Elgar Concert Hall, and it is a mandatory requirement that delivery of equipment and installation or configuration will take place during the University's Christmas closed period, to ensure teaching is not affected.
For the PA System, the University currently owns a stock of various D&B Audiotechnik speakers (E12, E8, E6, E3, V10P, B6, B4) and amplifiers (D12, D6, D40, EPac), used for front/side/foldback fills as required, and a small stock of monitor wedges (M6).
Any system design will need to integrate with the above existing equipment.
Equipment will need to be delivered, received, and installed by no later than 14th January 2024.
two.2.5) Award criteria
Quality criterion - Name: Compliance to the Specification / Weighting: 20
Quality criterion - Name: Aftersales and Technical Back-up / Weighting: 20
Quality criterion - Name: Delivery, installation, and Training / Weighting: 15
Quality criterion - Name: Sustainability and Environmental / Weighting: 5
Quality criterion - Name: Standard Supplier Questionnaire / Weighting: 10
Price - Weighting: 30
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
23 October 2023
End date
14 January 2024
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: Yes
two.2.11) Information about options
Options: No
two.2) Description
two.2.1) Title
Mixing Console & Stage Boxes
Lot No
2
two.2.2) Additional CPV code(s)
- 32342420 - Studio mixing console
two.2.3) Place of performance
NUTS codes
- UKG31 - Birmingham
two.2.4) Description of the procurement
Audio Visual is a key component in delivering good teaching and operations at the University of Birmingham. The University has a strong in-house Audio-Visual team that sets design standards applicable throughout the institution, handles most design and sign-off tasks, provides professional advice, and maintains a large collection of over 350 spaces.
The University requires a supplier of Audio-Visual kit who can provide an upgrade for the existing equipment installed within the Elgar Concert Hall.
The Elgar Concert Hall is situated within the University's Bramall Music Building, which is an extension of the Aston Webb Building, and sits alongside the Great Hall. The Bramall opened its doors in June 2012 and includes a 450-seat concert hall (The Elgar Concert Hall) designed by renowned acoustician Nicholas Edwards of Acoustic Dimensions (Symphony Hall Birmingham, Symphony Centre Dallas, Royal Shakespeare Theatre). For further information, please visit: https://www.birmingham.ac.uk/bramall/index.aspx
The concert hall and its acoustics can be configured for rehearsals and performances ranging from solo recitals to full symphony orchestra, 200-strong University Choir, multi-projector video and music-theatre presentations, and the electroacoustic studios' 100-channel sound diffusion system.
New requirements for the upgrade will need to be compatible with existing equipment within the Elgar Concert Hall, and it is a mandatory requirement that delivery of equipment and installation or configuration will take place during the University's Christmas closed period, to ensure teaching is not affected.
The University currently owns a Yamaha CL3 with associated RIO stageboxes, connected via Dante.
We require any console supplied to be compatible with the existing equipment.
Equipment will need to be delivered, received, and installed by no later than 14th January 2024.
two.2.5) Award criteria
Quality criterion - Name: Compliance to the Specification / Weighting: 20
Quality criterion - Name: Aftersales and Technical Back-up / Weighting: 20
Quality criterion - Name: Delivery, Installation and Training / Weighting: 15
Quality criterion - Name: Sustainability and Environmental / Weighting: 5
Quality criterion - Name: Standard Supplier Questionnaire / Weighting: 10
Price - Weighting: 30
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
23 October 2023
End date
14 January 2024
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: Yes
two.2.11) Information about options
Options: No
two.2) Description
two.2.1) Title
Lighting System
Lot No
3
two.2.2) Additional CPV code(s)
- 31527260 - Lighting systems
two.2.3) Place of performance
NUTS codes
- UKG31 - Birmingham
two.2.4) Description of the procurement
Audio Visual is a key component in delivering good teaching and operations at the University of Birmingham. The University has a strong in-house Audio-Visual team that sets design standards applicable throughout the institution, handles most design and sign-off tasks, provides professional advice, and maintains a large collection of over 350 spaces.
The University requires a supplier of Audio-Visual kit who can provide an upgrade for the existing equipment installed within the Elgar Concert Hall.
The Elgar Concert Hall is situated within the University's Bramall Music Building, which is an extension of the Aston Webb Building, and sits alongside the Great Hall. The Bramall opened its doors in June 2012 and includes a 450-seat concert hall (The Elgar Concert Hall) designed by renowned acoustician Nicholas Edwards of Acoustic Dimensions (Symphony Hall Birmingham, Symphony Centre Dallas, Royal Shakespeare Theatre). For further information, please visit: https://www.birmingham.ac.uk/bramall/index.aspx
The concert hall and its acoustics can be configured for rehearsals and performances ranging from solo recitals to full symphony orchestra, 200-strong University Choir, multi-projector video and music-theatre presentations, and the electroacoustic studios' 100-channel sound diffusion system.
New requirements for the upgrade will need to be compatible with existing equipment within the Elgar Concert Hall, and it is a mandatory requirement that delivery of equipment and installation or configuration will take place during the University's Christmas closed period, to ensure teaching is not affected.
The profile fixtures which the University currently owns are ETC Source 4's, and any replacement fixtures supplied must retain compatibility with our current lens stock.
Please note: We recommend suppliers utilise the opportunity to visit the Elgar Concert Hall as compatibility with our current stage and control room panels may or may not be possible depending on the solutions offered.
Equipment will need to be delivered, received, and installed by no later than 14th January 2024.
two.2.5) Award criteria
Quality criterion - Name: Compliance to the Specification / Weighting: 20
Quality criterion - Name: Aftersales and Technical Back-up / Weighting: 20
Quality criterion - Name: Delivery, Installation, and Training / Weighting: 15
Quality criterion - Name: Sustainability and Environmental / Weighting: 5
Quality criterion - Name: Standard Supplier Questionnaire / Weighting: 10
Price - Weighting: 30
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
23 October 2023
End date
14 January 2024
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: Yes
two.2.11) Information about options
Options: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
8 September 2023
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.7) Conditions for opening of tenders
Date
8 September 2023
Local time
12:01pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.4) Procedures for review
six.4.1) Review body
University of Birmingham
Birmingham
B15 2TT
Country
United Kingdom