Section one: Contracting authority
one.1) Name and addresses
Norfolk County Council
County Hall, Martineau Lane
Norwich
NR1 2DH
Country
United Kingdom
NUTS code
UKH15 - Norwich and East Norfolk
Internet address(es)
Main address
Buyer's address
https://in-tendhost.co.uk/norfolkcc/aspx/Home
one.1) Name and addresses
Hertfordshire County Council
County Hall, Pegs Lane
Hertford
Country
United Kingdom
NUTS code
UKH23 - Hertfordshire
Internet address(es)
Main address
https://www.hertfordshire.gov.uk/home
one.2) Information about joint procurement
The contract involves joint procurement
In the case of joint procurement involving different countries, state applicable national procurement law
England and Wales Public Contract Regulations 2015 ( as amended)
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://in-tendhost.co.uk/norfolkcc/aspx/Home
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://in-tendhost.co.uk/norfolkcc/aspx/Home
Tenders or requests to participate must be submitted to the above-mentioned address
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Station End Equipment (Hardware, Support and Installation)
Reference number
NCCT42843
two.1.2) Main CPV code
- 44316400 - Hardware
two.1.3) Type of contract
Supplies
two.1.4) Short description
Norfolk County Council and Hertfordshire County Council have a need to procure station end hardware, support and potentially installation for their respective fire and rescue services.This procurement is being led by Norfolk County Council on behalf of the two Councils. Bidders are only required to complete the Invitation to Tender once and one bidder will be appointed to deliver for both Councils. The winning bidder will be awarded one contract with Norfolk County Council and one with Hertfordshire County Council i.e. this will not be a 3 way contract.
two.1.5) Estimated total value
Value excluding VAT: £900,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 44316400 - Hardware
- 30210000 - Data-processing machines (hardware)
- 51611100 - Hardware installation services
- 72000000 - IT services: consulting, software development, Internet and support
two.2.3) Place of performance
NUTS codes
- UKH17 - Breckland and South Norfolk
- UKH23 - Hertfordshire
- UKH16 - North and West Norfolk
- UKH15 - Norwich and East Norfolk
Main site or place of performance
This winning bidder for this procurement will be signing 2 contracts - one with Norfolk County Council and one with Hertfordshire County Council. Delivery will be in Norfolk and Hertfordshire.
two.2.4) Description of the procurement
Norfolk County Council and Hertfordshire County Council have a need to procure station end hardware, support and potentially installation for their respective fire and rescue services.This procurement is being led by Norfolk County Council on behalf of the two Councils. Bidders are only required to complete the Invitation to Tender once and one bidder will be appointed to deliver for both Councils. The winning bidder will be awarded one contract with Norfolk County Council and one with Hertfordshire County Council i.e. this will not be a 3 way contract.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £900,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
60
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
The 2 contracts will be for 3 years from operational go live date. There is the right in each contract for the relevant Council to extend by a further 2 years. The Council's reserve the right to decide not to contract for full implementation services. This is detailed in the procurement documentation.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
Please note that the value is an estimate. As per the procurement documentation, prices will be fixed for the first 3 years of the contracts.
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions
As per the procurement documentation
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
three.2) Conditions related to the contract
three.2.2) Contract performance conditions
As per procurement documentation.
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
22 March 2024
Local time
11:00am
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 2 (from the date stated for receipt of tender)
four.2.7) Conditions for opening of tenders
Date
22 March 2024
Local time
11:05am
Place
Norwich, Norfolk
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
six.3) Additional information
This procurement will be managed electronically via the Council`s e-procurement system. To participate in this procurement, applicants must first be registered on the system at https://in-tendhost.co.uk/norfolkcc. Full instructions for registration and use of the system can be found at https://in-tendhost.co.uk/norfolkcc/aspx/BuyerProfiles. Once registered you will be able to see the procurement project under the `tenders` section and `express an interest` to view the documentation. If you encounter any difficulties whilst using the system you can contact the In-tend support team by phoning +44 8442728810 or e-mailing support@in-tend.co.uk.
six.4) Procedures for review
six.4.1) Review body
nplaw
Norfolk County Council, Martineau Lane
Norwich
NR1 2DH
Country
United Kingdom
six.4.3) Review procedure
Precise information on deadline(s) for review procedures
Precise information on deadline(s) for lodging appeals: The Public Contracts Regulations 2015 (as amended) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).Proceedings must be brought within 30 days from the date of knowledge (the date on which the economic operator first knew or ought to have known that grounds for starting the proceedings had arisen) unless the Court considers that there is good reason for extending the period within which proceedings may be brought, in which case the Court may extend that period up to a maximum of 3 months from the date of knowledge.