Section one: Contracting authority
one.1) Name and addresses
Hayle Town Council
58 Queensway
Hayle
TR274NX
Contact
Eleanor Giggal
townclerk@hayletowncouncil.net
Telephone
+44 1736755005
Country
United Kingdom
NUTS code
UKK30 - Cornwall and Isles of Scilly
Justification for not providing organisation identifier
Not on any register
Internet address(es)
Main address
Buyer's address
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Cleaning and Operational Management of Public Conveniences
two.1.2) Main CPV code
- 90000000 - Sewage, refuse, cleaning and environmental services
two.1.3) Type of contract
Services
two.1.4) Short description
Servicing and cleaning of 4 public conveniences in Hayle.
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKK - South West (England)
Main site or place of performance
4 sites in Hayle
two.2.4) Description of the procurement
Hayle Town Council has responsibility for the four public conveniences in Hayle. We are seeking tenders from competent contractors to ensure that the public conveniences provided are clean, safe and fully operational throughout the agreed opening times.
The successful tenderer will be offered the contract for a period of 4(+1+1) years subject to service provision, commencing 1 April 2023.
Tenders are invited for the following:
1. Daily unlock, (by 8am) and lock up (not before 7pm) of the toilets
2. Daily cleaning of toilets
Daily cleaning of toilets as per specification listed on Page 3 - 4 and additional visits to clean the toilets if necessary.
3. Weekly cleaning and regular deep cleaning
As per specification listed on Page 4.
4. Sanitary and sharps disposal
5. Provision of all consumables and soap dispensers and toilet roll holders in the Ladies, Gents and Unisex toilets
6. Out of hours repairs as required to a single item limit of £500 with a full report to the Town Clerk at the earliest opportunity
7. Monthly legionella testing
A detailed cleaning specification is contained in the tender pack.
CONTRACT
In submitting a tender, the tenderer shall be deemed to have offered to undertake the service and any variations thereto in accordance with the provisions of the Health and Safety at Work etc. Act 1974, Modern Slavery Act 2015 and any other current legislation covering such works.
All tenderers must provide:
• Details of appropriate insurances
• Company Health and Safety Policy
• Method statements for cleaning operations and disposal of clinical waste
• Risk assessments for all functions associated with the contract and a lone working policy if required.
• Emergency Action Plan
• Proof of CoSHH training of all staff employed who attend the sites
• CoSHH assessments for all materials used on the sites
Return completed Tender Form and requested documentation (see above) either by email or in an envelope clearly labelled 'Public Convenience Tender' to:
or
Town Clerk
Hayle Town Council
Hayle Community Centre
58 Queensway
Hayle
TR27 4NX
The deadline for the receipt of tender applications is 9am on Monday 16 January 2023.
two.2.5) Award criteria
Price
two.2.11) Information about options
Options: Yes
Description of options
4 +1 +1 years
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2022/S 000-034415
Section five. Award of contract
A contract/lot is awarded: No
five.1) Information on non-award
The contract/lot is not awarded
Other reasons (discontinuation of procedure)
Section six. Complementary information
six.3) Additional information
Impact on precept too large. Current contract extended for 1 year only.
Will re-tender during the course of 2023/24 financial year after a thorough review of needs and budget.
six.4) Procedures for review
six.4.1) Review body
Hayle Town Council
Hayle
Country
United Kingdom