Section one: Contracting authority
one.1) Name and addresses
Hayle Town Council
Hayle Community Centre, 58 Queensway
Hayle
TR274NX
Contact
Eleanor Giggal
townclerk@hayletowncouncil.net
Telephone
+44 1736755005
Country
United Kingdom
NUTS code
UKK30 - Cornwall and Isles of Scilly
Justification for not providing organisation identifier
Not on any register
Internet address(es)
Main address
Buyer's address
https://www.hayletowncouncil.net/category/news/
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://www.hayletowncouncil.net/category/news/
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://info@hayletowncouncil.net
Tenders or requests to participate must be submitted to the above-mentioned address
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Cleaning and Operational Management of Public Toilets, Hayle
two.1.2) Main CPV code
- 90000000 - Sewage, refuse, cleaning and environmental services
two.1.3) Type of contract
Services
two.1.4) Short description
Hayle Town Council has responsibility for the four public conveniences in Hayle. We are seeking tenders from competent contractors to ensure that the public conveniences provided are clean, safe and fully operational throughout the agreed opening times.
The successful tenderer will be offered the contract for a period of 4(+1+1) years subject to service provision, commencing 1 April 2023.
two.1.5) Estimated total value
Value excluding VAT: £180,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 50000000 - Repair and maintenance services
two.2.3) Place of performance
NUTS codes
- UKK - South West (England)
Main site or place of performance
Four sites in Hayle, Cornwall.
two.2.4) Description of the procurement
SCOPE OF SERVICES
Tenders are invited for the following:
1. Daily unlock, (by 8am) and lock up (not before 7pm) of the toilets
2. Daily cleaning of toilets
Daily cleaning of toilets as per specification listed on Page 3 - 4 and additional visits to clean the toilets if necessary.
3. Weekly cleaning and regular deep cleaning
As per specification listed on Page 4.
4. Sanitary and sharps disposal
5. Provision of all consumables and soap dispensers and toilet roll holders in the Ladies, Gents and Unisex toilets
6. Out of hours repairs as required to a single item limit of £500 with a full report to the Town Clerk at the earliest opportunity
7. Monthly legionella testing
Locations and Opening Times
Commercial Road 8am -7pm
April - 30 Sept: - 2 Cleans
1 October - 31 March:- 1 Clean
Foundry Square Car Park 8am -7pm
1 April - 30 Sept: - 2 Cleans
1 October - 31 March:- 1 Cleans
Recreation Ground 8am -7pm
1 April - 30 Sept: - 2 Cleans
1 October - 31 March:- 1 Cleans
Hayle Towans 8am -7pm
Good Friday - 30 Sept Inc:- 2 Cleans
Working Hours
The Contractor shall ensure that all sites and all facilities within each individual site are cleaned every day that they are open, in accordance with the seasonal opening hours and to the standards required. The opening hours of all sites shall be 8am to 7pm in the Summer months and, for all year round sites, 8am to 6.00 pm in the Winter season.
The Contractor shall ensure that all sites are locked and unlocked in accordance with these hours.
The Contractor shall be required to work on site both before and during these hours each day.
Cleaning Specification
Cleaning should be carried out in a systematic sequence. This will avoid areas which were previously cleaned becoming wet and soiled again before the cleaning process is completed.
Daily Cleaning Checklist:
Prior to starting work signage must be erected to advise users of cleaning in progress and of potentially wet floors. Check all lights, hand driers, door locks, baby changing equipment are working properly and report faults.
The Core Tasks comprise of the following Works:
• Entrances and exits, doors, door handles, windows
• External areas immediately adjacent to the site
• Windows
• Walls, woodwork, ceilings, sockets, skirting boards, ledges, switches panels
• Wet mop floors
• Cubicles
• Urinals
• Sinks, basins, taps, splash backs and tiles
• Toilet pans
• Toilet seats
• Soap dispensers and wallgates (wash stations)/ sinks
• Hand dryers (and paper towel dispensers)
• Hot water heaters (where fitted)
• Pipes, cisterns
• Baby Changing Units
• Mirrors
• Low level light fittings
• Bins and waste removal
• Replace all consumable supplies, ie toilet rolls, soap, etc. Do not leave part used toilet rolls outside of the dispensers.
Remove any signage once cleaning is complete and facilities are ready for safe use.
Report any damage, faults or defects to Hayle Town Council on 01736 755005.
If any faults or issues are found which potentially affect the safe use of the toilets the affected area must be locked and signed 'out of order' and then reported to the Town Council immediately.
Weekly Cleaning Checklist:
a) Clean external doors and signage
b) Clean internal walls and fittings
In addition to the above, regular deep cleaning should be scheduled quarterly to address usage and soiling. Exact cleaning methods and frequency to be agreed.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £180,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
72
This contract is subject to renewal
Yes
Description of renewals
The initial contract is for a period of 48 months.
There are an additional two 12-month renewals available after this.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
16 January 2023
Local time
9:00am
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.7) Conditions for opening of tenders
Date
16 January 2023
Local time
10:00am
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.4) Procedures for review
six.4.1) Review body
Hayle Town Council
Hayle Community Centre, 58 Queensway
Hayle
TR27 4NX
Telephone
+44 1736755005
Country
United Kingdom