Section one: Contracting authority
one.1) Name and addresses
University Hospitals Birmingham NHS Foundation Trust
Mindelsohn Way
Birmingham
B15 2WB
Contact
Chris Hannon
Telephone
+44 1213717047
Country
United Kingdom
NUTS code
UKG31 - Birmingham
Internet address(es)
Main address
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://nhs.bravosolution.co.uk/nhs_collaborative/web/login.html
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://nhs.bravosolution.co.uk/nhs_collaborative/web/login.html
Tenders or requests to participate must be submitted to the above-mentioned address
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Other activity
Healthcare
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Orthotics Managed Service
Reference number
PROC.38.0010
two.1.2) Main CPV code
- 85111600 - Orthotic services
two.1.3) Type of contract
Services
two.1.4) Short description
The BSOL Procurement Collaborative, hosted by University Hospitals Birmingham NHS Foundation Trust is seeking to award a 7 year contract for Orthotics Managed Service on behalf of the following member Trusts:
Birmingham Women's & Children's NHS Foundation Trust (BWC)
The Royal Orthopaedic Hospital NHS Foundation Trust (ROH)
This procurement will include (but not limited to) the following goods/services
a) The management and delivery of an Orthotic Service from patient referral to discharge
b) Arrangement and Booking of Clinics
c) Patient Administration including management of waiting lists and record keeping
d) Production, issue and send/receiving of letters, patient literature and related correspondence
e) Provision of Premises
f) Provision of Facilities / Infrastructure for the delivery of the service
g) Responsibility and provision of all communications including dedicated patient phone line, email and postal address
h) Provision of Administrative functions including Printing, Copying and Scanning
i) Provision of Soft Services (including cleaning, waste management and security)
j) Supply of Staff (Clinical Orthotists, Technicians, and Administrative Staff) k) Supply of Staff Uniforms
l) Ordering, Receipt and Supply of Orthotic Products including: - Stock Products - Modular Products - Custom Made Products - Non Scheduled Products/Services (NSI) - Third Party Products (from other suppliers)
m) Preparation of Orders and Financial Reconciliation
n) Monitoring of Orthoses Delivery
o) Supply and Maintenance of Orthotic Equipment including: - Workshop equipment for repairs / adjustments - Scanners for Braces - Pressure Plates - Foot Measure Plates - Foot Measure Shoe Sizing device - Standard Adult and Paediatric Orthotic Measurement Tools
p) Supply and Maintenance of IT Systems including: - Orthotic Product Ordering System (Software/ Hardware/Licensing) - Patient Administration /Booking System - Interfacing (with Authority systems where selected).
BWC
The current service is provided mainly on site at the Birmingham Children's Hospital, Steelhouse Lane, Birmingham B4 6NH and at designated community schools.
ROH
The current service is provided on site at the Royal Orthopaedic Hospital, Northfield, Birmingham, B31 2AP
As part of this procurement, the Two Trusts are seeking offers for both an 'On-Site Solution and an 'Off-Site Solution'
In broad terms, this procurement is for the following options:
Option 1 On-Site Service (BWC) On-Site Service (ROH)
Option 2 Off-Site Service (BWC) Off-Site Service (ROH)
Option 3 On-Site Service (BWC) Off-Site Service (ROH)
Option 4 Off-Site Service (BWC) On-Site Service (ROH)
The two Authorities shall select the option which best meets its strategic requirements.
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 50421000 - Repair and maintenance services of medical equipment
- 79993100 - Facilities management services
two.2.3) Place of performance
NUTS codes
- UKG31 - Birmingham
two.2.4) Description of the procurement
This procurement covers the provision of an Orthotics Managed Service on behalf of the following NHS Trusts/Authorities:
Birmingham Women's & Children's NHS Foundation Trust (BWC)
The Royal Orthopaedic Hospital NHS Foundation Trust (ROH
The contract is for a 7 year period with an option to extend for a further 3 x 12 month periods.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
84
This contract is subject to renewal
Yes
Description of renewals
This procurement includes the option to extend the contract for a further 3 x 12 months periods
two.2.10) Information about variants
Variants will be accepted: Yes
two.2.11) Information about options
Options: Yes
Description of options
This procurement covers the following options:
Option 1 On-Site Service (BWC) On-Site Service (ROH)
Option 2 Off-Site Service (BWC) Off-Site Service (ROH)
Option 3 On-Site Service (BWC) Off-Site Service (ROH)
Option 4 Off-Site Service (BWC) On-Site Service (ROH)
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2021/S 000-026017
four.2.2) Time limit for receipt of tenders or requests to participate
Date
31 March 2022
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
four.2.7) Conditions for opening of tenders
Date
31 March 2022
Local time
12:00pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: Yes
six.3) Additional information
A prior information notice has been previously posted for this procurement ref: FTS 026017-2021
Bidders who wish to participate in this procurement exercise may express their interest and access the tender documents via https://nhs.bravosolution.co.uk
To register, Bidders should provide the following information (as per registration instructions below:
1) How to register:
a) Register your company on the eSourcing portal (this is only required once) -
b)Browse to the eSourcing Portal: https://nhs.bravosolution.co.uk/nhs_collaborative/web/login.html and click the link to register
c)Accept the terms and conditions and click 'continue' - Enter your correct business and user details.
Note the username you choose and click 'Save' when complete. You will shortly receive an email with your unique password (please keep this secure);
d) Express an Interest in the Tender — Login to the portal with the username / password — Click the 'PQQs / ITTs Open to All Suppliers' link. (These are Pre-Qualification Questionnaires or Invitations to Tender open to any registered supplier)
e)Browse the PQQs (there may be more than one page and select 'pqq_tbc’ by clicking on it. — Click the 'Express Interest' button at the top of the page
This will move the PQQ /ITT into your 'My PQQs/ My ITTs' page. (This is a secure area reserved for your projects only) — You can now access any attachments by clicking 'Buyer Attachments' in the 'PQQ/ ITT Details' box;
f). Responding to the Tender — Click 'My Response' under 'itt_32473', you can choose to 'Create Response' or to 'Decline to Respond' (please give a reason if declining)
You can now use the 'Messages' function to communicate with the buyer and seek any clarification.
Note the deadline for completion, then follow the on-screen instructions to complete the PQQ/ ITT —
There may be a mixture of online and offline actions for you to perform (there is detailed online help available).
You must then submit your reply using the 'Submit Response' button at the top of the page. If you require any further assistance please consult the online help, or contact the eTendering help desk.
Other Information:
Please be advised that TUPE applies to this contract.
The BSOL Procurement Collaborative anticipates that new contracts shall be awarded by Early August 22 and a Service Go Live Date of 1st December 2022
six.4) Procedures for review
six.4.1) Review body
University Hospitals Birmingham NHS Foundation Trust
Trust Head Quarters, Mindelsohn Way, Edgbaston
Birmingham
B15 2GW
Telephone
+44 1213712000
Country
United Kingdom