Section one: Contracting authority
one.1) Name and addresses
University Hospitals Birmingham NHS Foundation Trust
Mindelsohn Way
Birmingham
B15 2WB
Telephone
+44 1213717047
Country
United Kingdom
NUTS code
UKG - West Midlands (England)
Internet address(es)
Main address
one.3) Communication
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://nhs.bravosolution.co.uk/nhs_collaborative/web/login.html
Tenders or requests to participate must be submitted to the above-mentioned address
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Health
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Orthotics Managed Service
Reference number
PROC.38.0010
two.1.2) Main CPV code
- 85111600 - Orthotic services
two.1.3) Type of contract
Services
two.1.4) Short description
The BSOL Procurement Collaborative, hosted by University Hospitals Birmingham NHS Foundation Trust intends to tender for an Orthotics Managed Service on behalf of the following member Trusts:
Birmingham Women's & Children's NHS Foundation Trust
The Royal Orthopaedic Hospital NHS Foundation Trust
This procurement will include (but not limited to) the following goods/services
a) The management and delivery of an Orthotic Service from patient referral to discharge
b) Arrangement and Booking of Clinics
c) Patient Administration including management of waiting lists and record keeping
d) Production, issue and send/receiving of letters, patient literature and related correspondence
e) Provision of Premises
f) Provision of Facilities / Infrastructure for the delivery of the service
g) Responsibility and provision of all communications including dedicated patient phone line, email and postal address
h) Provision of Administrative functions including Printing, Copying and Scanning
i) Provision of Soft Services (including cleaning, waste management and security)
j) Supply of Staff (Clinical Orthotists, Technicians, and Administrative Staff)
k) Supply of Staff Uniforms
l) Ordering, Receipt and Supply of Orthotic Products including:
- Stock Products
- Modular Products
- Custom Made Products
- Non Scheduled Products/Services (NSI)
- Third Party Products (from other suppliers)
m) Preparation of Orders and Financial Reconciliation
n) Monitoring of Orthoses Delivery
o) Supply and Maintenance of Orthotic Equipment including:
- Workshop equipment for repairs / adjustments
- Scanners for Braces
- Pressure Plates
- Foot Measure Plates
- Foot Measure Shoe Sizing device
- Standard Adult and Paediatric Orthotic Measurement Tools
p) Supply and Maintenance of IT Systems including:
- Orthotic Product Ordering System (Software/ Hardware/Licensing)
- Patient Administration /Booking System
- Interfacing (with Authority systems where selected).
BWC
The current service is provided mainly on site at the Birmingham Children's Hospital and at various schools in the community.
ROH
The current service is provided on site at the Royal Orthopaedic Hospital, Northfield, Birmingham, B31 2AP
BWC
The current service is provided mainly on site at the Birmingham Children's Hospital, Steelhouse Lane, Birmingham B4 6NH and at designated community schools.
As part of this procurement, the Two Trusts may consider a solution for an on-site and/or off -site service. (Final requirements will be confirmed in the ITT Documents)
The BSOL Procurement Collaborative reserves the right to sub-divide this procurement into lots (Exact requirements will be confirmed in the ITT Documents).
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 50421000 - Repair and maintenance services of medical equipment
- 79993100 - Facilities management services
two.2.3) Place of performance
NUTS codes
- UKG - West Midlands (England)
two.2.4) Description of the procurement
7 Year Contract with an option to extend for a further 3 x 12 month periods.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.3) Estimated date of publication of contract notice
18 October 2021
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
Section four. Procedure
four.1) Description
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
Section six. Complementary information
six.3) Additional information
Pre-Tender Market Engagement
1) Prior to any future procurement process, the BSOL Procurement Colloborative is considering engaging with interested Suppliers to seek views on the requirement and explore ways in which the goods and services may be provided. This maybe subject to change, however if we proceed with this pre-liminary step, we anticipate that this will take place towards the end of November (w/c Mon 22nd Nov) - the exact format/date/venue is to be decided)
In the first instance, potential suppliers should register their interest in accordance with the instructions below. Suppliers who have expressed an interest to this opportunity will receive further details in due course.
To register, Suppliers should provide the following information (as per registration instructions below)
a) Supplier Information;
b) Contact details including attendees
1) How to register
a) Register your company on the eSourcing portal (this is only required once) - Browse to the eSourcing Portal: https://nhs.bravosolution.co.uk/nhs_collaborative/web/login.html and click the link to register — Accept the terms and conditions and click 'continue' - Enter your correct business and user details — Note the username you choose and click
'Save' when complete.
You will shortly receive an email with your unique password (please keep this secure);
b) Express an Interest in the Tender — Login to the portal with the username / password — Click the 'PQQs / ITTs Open to All Suppliers' link. (These are Pre-Qualification Questionnaires or Invitations to Tender open to any registered supplier) — Browse the PQQs (there may be more than one page and select 'pqq_tbc’ by clicking on it. — Click the 'Express Interest' button at the top of the page — This will move the PQQ /ITT into your 'My PQQs/ My ITTs' page. (This is a secure area reserved for your projects only) — You can now access any attachments by clicking 'Buyer Attachments' in the 'PQQ/ ITT Details' box; c). Responding to the Tender — Click 'My Response' under 'PQQ 28673', you can choose to 'Create Response' or to 'Decline to Respond' (please give a reason if declining) — You can now use the 'Messages' function to communicate with the buyer and seek any clarification — Note the deadline for completion, then follow the on-screen instructions to complete the PQQ/ ITT — There may be a mixture of online and offline actions for you to perform (there is detailed online help available). You must then submit your reply using the 'Submit Response' button at the top of the page. If you require any further assistance please consult the online help, or contact the eTendering help desk.
Suppliers should register their initial interest no later than 22/11/21
TUPE
2) Please be advised that TUPE may apply to this contract.
Contract Live Date
3) The BSOL Procurement Collaborative anticipates that new contracts shall be awarded by April 22 and a Service Go Live Date of August 22
six.4) Procedures for review
six.4.1) Review body
University Hospitals Birmingham NHS Foundation Trust
Trust Head Quarters , Mindlesohn Way
Edgbaston
B15 2WB
Telephone
+44 1213712000
Country
United Kingdom