Section one: Contracting authority
one.1) Name and addresses
Dundee City Council
Dundee House, 50 North Lindsay Street
Dundee
PA1 1AR
flexibleprocurement@scotland-excel.org.uk
Country
United Kingdom
NUTS code
UKM71 - Angus and Dundee City
Internet address(es)
Main address
Buyer's address
https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00220
one.2) Information about joint procurement
The contract is awarded by a central purchasing body
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://www.publictendersscotland.publiccontractsscotland.gov.uk
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://www.publictendersscotland.publiccontractsscotland.gov.uk
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Inspection and Testing of Emergency Lighting Systems – Area 1
Reference number
Contract Ref: DCC/CD/243/23, Job Ref: 20-50036
two.1.2) Main CPV code
- 71630000 - Technical inspection and testing services
two.1.3) Type of contract
Services
two.1.4) Short description
This procurement process is to arrange a Contract for the Inspection and Testing of Emergency Lighting Systems – Area 1 for various Dundee City Council properties.
The works shall comprise the Inspection, Testing, Certification, written reporting and subsequent servicing and maintenance of the Emergency Lighting Systems and associated equipment within various Dundee City Council properties, along with minor and urgent repair works which may have not been foreseen.
two.1.5) Estimated total value
Value excluding VAT: £440,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 71630000 - Technical inspection and testing services
- 45259000 - Repair and maintenance of plant
- 31000000 - Electrical machinery, apparatus, equipment and consumables; lighting
- 09310000 - Electricity
- 79132000 - Certification services
- 31527260 - Lighting systems
- 31530000 - Parts of lamps and lighting equipment
- 50000000 - Repair and maintenance services
two.2.3) Place of performance
NUTS codes
- UKM71 - Angus and Dundee City
Main site or place of performance
Dundee
two.2.4) Description of the procurement
This procurement process is to arrange a Contract for the Inspection and Testing of Emergency Lighting Systems – Area 1 for various Dundee City Council properties.
It is imperative that the contractor has a local office and is 100% confident of meeting response times detailed in section 14 of the specification (see file named “20-50036 EL Area 1 - Spec - Rev A”
The works shall comprise the Inspection, Testing, Certification, written reporting and subsequent servicing and maintenance of the Emergency Lighting Systems and associated equipment within various Dundee City Council properties, along with minor and urgent repair works which may have not been foreseen.
The Works shall include and take into consideration the following:
The routine servicing of emergency lighting systems together with urgent repair works ordered during the period of the contract.
The works shall comprise the servicing and maintenance, written reporting and subsequent repair work of the Emergency Lighting installations within the various Dundee City Council properties listed in this specification, to the requirements and recommendations set out in current applicable British Standards, European Standards & all statutory requirements, for a fixed period as stipulated in the Contract particulars.
The Contractor shall carry out the works as laid out in the specification at Section 12 - Inspection & Test Procedure.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 70
Price - Weighting: 30
two.2.6) Estimated value
Value excluding VAT: £440,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
Yes
Description of renewals
After the initial 3 year contract period - options exist for extensions of +1 and +1 years, up to a maximum of 5 years in total.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions
All electrical work shall be carried out by a Contractor within an approved body such as National Inspection Council for Electrical Installation Contracting (NICEIC) and/or a Trade Association or equivalent and operatives employed on these works shall be suitably qualified and experienced in the testing of emergency lighting installations to the requirements of BS 5266-1: 2016 – a copy of Company accreditation should be supplied with the returned Tender. Contractors are required to be a member of an applicable trade association.
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
20 March 2024
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 4 (from the date stated for receipt of tender)
four.2.7) Conditions for opening of tenders
Date
20 March 2024
Local time
12:00pm
Place
Scotland Excel office in Paisley, or via on-line methods
Information about authorised persons and opening procedure
The opening will be carried out in the presence of two senior members of the Scotland Excel Flexible Procurement Team.
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.3) Additional information
It is imperative that the contractor has a local office and is 100% confident of meeting response times detailed in section 14 of the specification (see file named “20-50036 EL Area 1 - Spec - Rev A”
The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 26153. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343
Community benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/
A summary of the expected community benefits has been provided as follows:
Delivery of Specified Community Benefits
It is a contract requirement for contractors to deliver the specified Community Benefits (one outcome per year) for the duration of this contract.
Contractors are asked to detail the type of activity/outcome you would propose to deliver in relation to this contract.
(SC Ref:757545)
six.4) Procedures for review
six.4.1) Review body
Dundee Sheriff Court and Justice of the Peace Court
Sheriff Court House, 6 West Bell Street
Dundee
DD1 9AD
Country
United Kingdom