Section one: Contracting authority
one.1) Name and addresses
Kent Community Health NHS Foundation Trust
110/120 Upper Pemberton, Eureka Park, Kennington
Ashford
TN25 4AZ
Contact
Mrs Dannielle Cotton
Telephone
+44 1233667840
Country
United Kingdom
NUTS code
UKJ4 - Kent
Internet address(es)
Main address
Buyer's address
one.2) Information about joint procurement
The contract is awarded by a central purchasing body
one.3) Communication
Access to the procurement documents is restricted. Further information can be obtained at
https://procontract.due-north.com
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://procontract.due-north.com
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Health
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Adult Health Improvement Service IT system
Reference number
DN578194
two.1.2) Main CPV code
- 48000000 - Software package and information systems
two.1.3) Type of contract
Supplies
two.1.4) Short description
This notification sets out the opportunity to tender for the contract to provide an Adult Health Improvement (AHI) Service Data Management system which will record all outcomes from clients who access a service to support them to give up smoking, lose weight or work through a lifestyle plan. The service aims to help users with leading healthier lifestyles and prevent long term ill health through behaviour Change.
The process will allow suppliers to bid for two separate lots;
Lot 1; manage data and information related to the stop smoking service
Lot 2; manage data and information related to the weight loss & lifestyle services.
The system offered to Kent Community Health NHS Foundation Trust for each Lot must enable the service to:
• book appointments
• Record an initial assessment and service eligibility
• record client demographic information
• record SMART goals
• to record on a system when a client has been signposted to external services help signpost clients to other services that are accessible to them
• to auto populate the referral form for internal signposting within the Adult Health Improvement service
• further to the initial assessment record stipulated, all other appointments should be recorded and linked to reflect the client's journey through the service.
• to record and capture all data in relation to an intervention programme, including a client's initial appointment, each session throughout the programme, the
final appointment, as well as any follow up outcomes.
• record follow up appointments, to complete final assessments and set exit goals
• measure long term behaviour change outputs
• record outcomes at 6- and 12-months following discharge from the service
• produce commissioner reports detailing activity against service pathway KPI’s
• produce a report in line with government mandated report such as; department of health smoking cessation return and adult weight management return
• the ability to build reports and pull data extracts
• record / make referrals direct from the system
• have the ability to send text messages
• have the ability to produce letter templates and secure emails
• have the ability to record consent options
Due to the requirements of the service the requirement needs to be fulfilled by a supplier which can offer an established off-the-shelf solution that will enable a swift and robust implementation. All systems offered through this process should be tried and tested within a clinical environment to ensure minimum impact on patient care.
The contract is to be provided for a minimum of 3 years with the option to extend for a further 7 years in tranches of 24 +24 +12+12+12 Months
two.1.5) Estimated total value
Value excluding VAT: £450,000
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for all lots
two.2) Description
two.2.1) Title
Lot No
1
two.2.2) Additional CPV code(s)
- 48180000 - Medical software package
- 48600000 - Database and operating software package
two.2.3) Place of performance
NUTS codes
- UKJ4 - Kent
two.2.4) Description of the procurement
Lot 1; manage data and information related to the stop smoking service
The system offered to Kent Community Health NHS Foundation Trust for each Lot must enable the service to:
• book appointments
• Record an initial assessment and service eligibility
• record client demographic information
• record SMART goals
• to record on a system when a client has been signposted to external services help signpost clients to other services that are accessible to them
• to auto populate the referral form for internal signposting within the Adult Health Improvement service
• further to the initial assessment record stipulated, all other appointments should be recorded and linked to reflect the client's journey through the service.
• to record and capture all data in relation to an intervention programme, including a client's initial appointment, each session throughout the programme, the
final appointment, as well as any follow up outcomes.
• record follow up appointments, to complete final assessments and set exit goals
• measure long term behaviour change outputs
• record outcomes at 6- and 12-months following discharge from the service
• produce commissioner reports detailing activity against service pathway KPI’s
• produce a report in line with government mandated report such as; department of health smoking cessation return
• the ability to build reports and pull data extracts
• record / make referrals direct from the system
• have the ability to send text messages
• have the ability to produce letter templates and secure emails
• have the ability to record consent options
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
120
This contract is subject to renewal
Yes
Description of renewals
The contract is to be provided for a minimum of 36 months (3 years) with the option to extend for a further 7 years in tranches of 24 +24 +12+12+12 Months
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Lot No
2
two.2.2) Additional CPV code(s)
- 48180000 - Medical software package
- 48600000 - Database and operating software package
two.2.3) Place of performance
NUTS codes
- UKJ4 - Kent
two.2.4) Description of the procurement
Lot 2; manage data and information related to the weight loss & lifestyle services.
The system offered to Kent Community Health NHS Foundation Trust for each Lot must enable the service to:
• book appointments
• Record an initial assessment and service eligibility
• record client demographic information
• record SMART goals
• to record on a system when a client has been signposted to external services help signpost clients to other services that are accessible to them
• to auto populate the referral form for internal signposting within the Adult Health Improvement service
• further to the initial assessment record stipulated, all other appointments should be recorded and linked to reflect the client's journey through the service.
• to record and capture all data in relation to an intervention programme, including a client's initial appointment, each session throughout the programme, the
final appointment, as well as any follow up outcomes.
• record follow up appointments, to complete final assessments and set exit goals
• measure long term behaviour change outputs
• record outcomes at 6- and 12-months following discharge from the service
• produce commissioner reports detailing activity against service pathway KPI’s
• produce a report in line with government mandated report such as; adult weight management return
• the ability to build reports and pull data extracts
• record / make referrals direct from the system
• have the ability to send text messages
• have the ability to produce letter templates and secure emails
• have the ability to record consent options
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
120
This contract is subject to renewal
Yes
Description of renewals
The contract is to be provided for a minimum of 36 months (3 years) with the option to extend for a further 7 years in tranches of 24 +24 +12+12+12 Months
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Restricted procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
4 April 2022
Local time
5:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.4) Procedures for review
six.4.1) Review body
Kent Community Health NHS Foundation Trust
Ashford
TN25 4AZ
Country
United Kingdom