Section one: Contracting authority
one.1) Name and addresses
Staffordshire County Council
Staffordshire Place Tipping Street
Stafford
ST16 2DH
Contact
Laura Kendall
laura.kendall@staffordshire.gov.uk
Country
United Kingdom
Region code
UKG24 - Staffordshire CC
Internet address(es)
Main address
Buyer's address
https://supplierlive.proactisp2p.com/Account/Login#
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://supplierlive.proactisp2p.com/Account/Login#
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://supplierlive.proactisp2p.com/Account/Login#
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
IA3030 Framework Agreement for Maintenance of Fixed Equipment
Reference number
DN1469
two.1.2) Main CPV code
- 50000000 - Repair and maintenance services
two.1.3) Type of contract
Services
two.1.4) Short description
The scope of this Agreement is to provide a service for the maintenance and periodic service-maintenance of Equipment as more particularly referred to in Section A5 of the specification
Services to equipment that shall comprise, but not be limited to: -
* a full comprehensive periodic service maintenance and repair provision (the ‘Periodic Service Maintenance Visits’);
* the removal and storage of Fixed Equipment;
* minor modifications as instructed by the Fixed Equipment Management Team;
* the use of spares from Fixed Equipment removals to undertake repairs;
* a twenty-four (24) hour call out facility;
* Services as may be expressly required by the County Council from time-to-time following a Thorough Examination of the Equipment by the County Council’s insurance providers (as detailed in Section C6 of this Specification).
two.1.5) Estimated total value
Value excluding VAT: £780,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 42416300 - Hoists
- 44115600 - Stairlifts
- 50750000 - Lift-maintenance services
two.2.3) Place of performance
NUTS codes
- UKG - West Midlands (England)
Main site or place of performance
Staffordshire
two.2.4) Description of the procurement
The scope of this Agreement is to provide a service for the maintenance and periodic service-maintenance of Equipment as more particularly referred to in Section A5 of the specification
Services to equipment that shall comprise, but not be limited to: -
* a full comprehensive periodic service maintenance and repair provision (the ‘Periodic Service Maintenance Visits’);
* the removal and storage of Fixed Equipment;
* minor modifications as instructed by the Fixed Equipment Management Team;
* the use of spares from Fixed Equipment removals to undertake repairs;
* a twenty-four (24) hour call out facility;
* Services as may be expressly required by the County Council from time-to-time following a Thorough Examination of the Equipment by the County Council’s insurance providers (as detailed in Section C6 of this Specification).
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £780,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 September 2023
End date
30 September 2027
This contract is subject to renewal
Yes
Description of renewals
The Agreement term will be from 1st October 2023 to 30th September 2026, with an additional option to extend by 1st October 2026 to 30th September 2027.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
The Agreement term will be from 1st October 2023 to 30th September 2026, with an additional option to extend by 1st October 2026 to 30th September 2027.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with a single operator
In the case of framework agreements, provide justification for any duration exceeding 4 years:
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Originally published as:
Date
21 March 2023
Local time
12:00pm
Changed to:
Date
22 March 2023
Local time
12:00pm
See the change notice.
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
four.2.7) Conditions for opening of tenders
Date
21 March 2023
Local time
1:00pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: Yes
Estimated timing for further notices to be published: A notice to renew the framework will be issued early 2027
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
six.3) Additional information
This is an electronic tender. All submission must be made via the formal Contracting
Authority electronic tendering platform.
All requests for information to be sent through the electronic tendering portal and message
facility on the Proactis electronic tendering system.
How to register - follow the link to Proactis electronic tendering:
— https://supplierlive.proactisp2p.com/Account/Login
If you require urgent assistance regarding the initial usage of the e-Tendering package please
contact the Contracting Authority point-of-contact in Section I.1 of this notice. On failure to
reach this contact, please immediately email the nature of the difficulty to
commercial.team@staffordshire.gov.uk
This procurement is for a Framework Agreement between the appointed providers and the Contracting Authority, to supply predominately services on an ad-hoc call-off basis, as
and when required.
The Contracting Authority or its public sector partners/Customers makes no guarantee as to
the volume of business on offer or to be awarded, and any volumes given are indicative only
and intended as a general guide. There is no commitment at the time of tendering from any
parties outside of the Contracting Authority and this should be taken into consideration
when bidding.
All framework management, post-tender, will be in accordance with the Public Contracts
Regulations 2015. The call-off orders will be allocated by terms laid down in the framework.
Please see the tender documentation for further details.
The Contracting Authority also reserves the right to operate a public tender or quotations
outside of the framework where so required.
As part of the Governments National Procurement Strategy, collaborative working and
supporting other Authorities now forms part of the Contracting Authority's procurement
remit. This agreement may be made available to other Contracting Authorities including
without limitation Councils and Public Bodies within Staffordshire and neighboring
geographical areas as prescribed by the NUTS codes in this notice. These will include Health
and NHS Bodies, Local Authorities, Contracting Authorities, any other Government
Department, Defence, Police and Emergency Services, Metropolitan / District Councils,
Utilities, Educational Establishments, and Utilities, including the Contracting Authorities
named in this notice. These organisations will be afforded third party rights or be named as
beneficiaries under the contract or contracts where appropriate.
Financing / Payment:
— payments may be made following acceptance by the banking agents of Staffordshire County Council.
Legal form of groups of providers:
— no special legal form is required by the grouping of providers but each provider will be
required to be come jointly or severally responsible for the contract before acceptance.
For reference the following website outlines the Contracting Authority's policy on the
Community Right to Challenge:
six.4) Procedures for review
six.4.1) Review body
Staffordshire County Council
Stafford
Country
United Kingdom
six.4.3) Review procedure
Precise information on deadline(s) for review procedures
The Contracting Authority will incorporate a minimum 10 calendar day standstill period (or 15 days where non-electronic or fax methods are used) at the point that an award decision
notice is communicated to tenderers.
The award decision process will specify the criteria for the award of the contract/framework
agreement, the reasons for the decision, including the characteristics and relative
advantages, the name and score of the successful tender(s), and will specify when the
standstill period is expected to end or the date before which the Contracting Authority will
not conclude the contract / framework agreement.
If an appeal regarding the award of a contract / framework agreement has not been
successfully resolved, the Public Contracts Regulations 2015 provide for aggrieved parties
who have been harmed or are at risk of a breach of the rules to take action in the High Court
(England, Wales and Northern Ireland).
Any such action must be brought promptly (generally within 3 months). The Court may order
the setting aside of the award decision or may order the Contracting Authority to amend any
document and may award damages.
If an agreement has been entered into the Court may make a declaration of ineffectiveness
or may order that the duration of any relevant specific contract be shortened and
additionally may award damages.
The time limit for seeking such a declaration is generally 30 days from notification of the
award (either by award decision notification or contract award notice depending upon the
circumstances) or otherwise 6 months.