Section one: Contracting entity
one.1) Name and addresses
XC TRAINS LIMITED
Admiral Way
SUNDERLAND
SR33XP
Contact
ANNIE WRIGHT
IT012025.mobiledevicerefresh@crosscountrytrains.co.uk
Country
United Kingdom
Region code
UKC23 - Sunderland
Companies House
04402048
Internet address(es)
Main address
one.3) Communication
Access to the procurement documents is restricted. Further information can be obtained at
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted to the following address:
XC Trains
18 The Priory Queensway
BIRMINGHAM
B46BS
T012025.mobiledevicerefresh@crosscountrytrains.co.uk
Country
United Kingdom
Region code
UKG - West Midlands (England)
Internet address(es)
Main address
one.6) Main activity
Railway services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Mobile Hardware Device Refresh and provision of related Services.
two.1.2) Main CPV code
- 32250000 - Mobile telephones
two.1.3) Type of contract
Supplies
two.1.4) Short description
The requirement is for the procurement of replacement mobile phone handsets, tablets and accessories together with the roll out service associated with the device refresh. XC will also require an ongoing service that will consist of staging devices and the management of repair, replacements and beyond repair services.
two.1.5) Estimated total value
Value excluding VAT: £2,500,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 30213200 - Tablet computer
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
Main site or place of performance
Performance is required at the following XC Trains locations:
Birmingham, Bournemouth, Bristol, Cambridge, Derby, Edinburgh, Leeds, Leicester, Manchester, Newcastle, Plymouth, Reading
two.2.4) Description of the procurement
XC Trains Limited (XC) will be conducting a competitive tender under the Utilities Contracts Regulations 2016 for the purchase of mobile telephones and portable computer tablets together with associated accessories as a refresh/upgrade project for all devices currently used at XC Trains Limited.
The tender will also include the requirement for the Supplier to develop and test XC Trains Limited device "Gold" build, the staging of the devices and the implementation and roll out services for the purchased hardware.
Ongoing, the successful Supplier will be required to manage and maintain the devices and will be responsible for continued staging services and repair, replacement and beyond repair services.
Approximate numbers of devices:
• 1500 Android mobile telephones with 6.8 inch display
• 800 computer tablets with 8 inch display
• 150 computer tablets with 10 inch display
• 20 iOS mobile telephones 6.3 inch display.
Where an operating system has been specified this is a requirement due to interoperability with XC Trains Limited's applications that are to run on those devices and no alternative operating system can be accepted i.e. where Android is stated only devices with an Android operating system will be accepted.
Note this tender is NOT for Mobile Voice and Data Services.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £25,000,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Negotiated procedure with prior call for competition
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
12 March 2025
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.4) Procedures for review
six.4.1) Review body
XC TRAINS LIMITED
18 The Priory Queensway
BIRMINGHAM
Country
United Kingdom