Scope
Reference
FM241
Description
Birmingham City University (BCU) has used Computer Aided Facilities Management
Software (CAFM) for the last five years within its Estate.
BCU currently has approximately 50,000 live assets it needs to manage and maintain.
To assist in managing an ever growing and changing property estate, BCU is now looking to renew its Computerised Aided Facilities Management System (CAFM) service provision, to
enable facility managers to effectively manage their buildings in one centralized system.
Future CAFM system service provisions should allow for facilities managers to plan, execute, and monitor all activities involved in areas including, but not limited to, the following:
Space and workplace management
Asset management
Reactive and planned preventative maintenance
Operational facility services
Room reservations
Help Desk solutions
Contract 1. Computer Aided Facility Management Software (CAFM) System Service Provision.
Supplier
Contract value
- £470,000 including VAT
Above the relevant threshold
Award decision date
15 January 2026
Date assessment summaries were sent to tenderers
15 January 2026
Standstill period
- End: 27 January 2026
- 8 working days
Earliest date the contract will be signed
27 February 2026
Contract dates (estimated)
- 1 March 2026 to 1 March 2029
- Possible extension to 28 February 2031
- 5 years
Description of possible extension:
3 year contract, with two optional 1 year extension periods
Main procurement category
Services
CPV classifications
- 72514000 - Computer facilities management services
Contract locations
- UK - United Kingdom
Information about tenders
- 5 tenders received
- 5 tenders assessed in the final stage:
- 4 submitted by small and medium-sized enterprises (SME)
- 0 submitted by voluntary, community and social enterprises (VCSE)
- 1 supplier awarded contracts
- 4 suppliers unsuccessful (details included for contracts over £5 million)
Procedure
Procedure type
Open procedure
Supplier
INVIDA LIMITED
- Companies House: 10223226
- Public Procurement Organisation Number: PJHQ-4583-WHTR
Celixir House Stratford Business & Technology Park
Stratford Upon Avon
CV37 7GZ
United Kingdom
Email: support@invida.co.uk
Website: https://www.invida.co.uk
Region: UKG13 - Warwickshire
Small or medium-sized enterprise (SME): Yes
Voluntary, community or social enterprise (VCSE): No
Supported employment provider: No
Public service mutual: No
Contract 1. Computer Aided Facility Management Software (CAFM) System Service Provision.
Contracting authority
Birmingham City University
- UK Register of Learning Providers (UKPRN number): 10007140
- Public Procurement Organisation Number: PMDM-3781-JGCD
Joseph Priestley Building
Birmingham
B47BD
United Kingdom
Region: UKG31 - Birmingham
Organisation type: Public authority - sub-central government