Section one: Contracting authority
one.1) Name and addresses
Cardiff Metropolitan University
Llandaff campus, Western Avenue, Llandaff
Cardiff
CF5 2YB
Telephone
+44 2920417310
Country
United Kingdom
NUTS code
UKL22 - Cardiff and Vale of Glamorgan
Internet address(es)
Main address
http://www.cardiffmet.ac.uk/procurement/
Buyer's address
https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0259
one.2) Information about joint procurement
The contract is awarded by a central purchasing body
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://in-tendhost.co.uk/cardiffmet/aspx/Home
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://in-tendhost.co.uk/cardiffmet/aspx/Home
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at
https://in-tendhost.co.uk/cardiffmet/aspx/Home
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Education
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Heating and Ventilation Services - Planned & Reactive Maintenance
Reference number
ITT/22/01
two.1.2) Main CPV code
- 50700000 - Repair and maintenance services of building installations
two.1.3) Type of contract
Services
two.1.4) Short description
Planned and reactive maintenance of heating and ventilation systems as per tender documents
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 45331000 - Heating, ventilation and air-conditioning installation work
- 50720000 - Repair and maintenance services of central heating
two.2.3) Place of performance
NUTS codes
- UKL22 - Cardiff and Vale of Glamorgan
Main site or place of performance
Cardiff
two.2.4) Description of the procurement
The University wishes to tender for the appointment of a Contractor for the provision of planned maintenance services and reactive maintenance works for heating, ventilation and associated plant within the University’s premises, in accordance with the requirement and provision contained within this document.
It is the University’s intention to award this contract to one provider but reserves the right to award the contract to more than one service provider should we so choose.
The contract will comprise of planned and reactive maintenance services to the following:
- Wet system heating plant including pumps, actuating valve and solenoids etc.
- Portable hot water heating plant stored and instantaneous
- High level radiant and indirect air heating plant
- Direct air heating plant
- Heating distribution pipework fittings and equipment
- Mains water distribution pipework, fittings and equipment
- Gas distribution pipework, fittings and equipment
- Water pressurisation plant
- Air handling units and fans
- Distribution ductwork, fittings and equipment
- Storage tanks, cisterns and clarifiers
- Hot and cold-water distribution pipework, fittings and equipment
- Swimming pool heating and ventilation plant
- Swimming pool plant
- HVAC electrical control equipment (excluding BMS network equipment)
- Over door heaters
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
Yes
Description of renewals
There will be an option to extend the contract for a further 12 months. The extension will be offered only at the University’s sole discretion and based upon consistent high levels of performance, contract efficiency and development as well as commercial competitiveness.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
17 March 2022
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English, Welsh
four.2.7) Conditions for opening of tenders
Date
17 March 2022
Local time
12:00pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: Yes
Estimated timing for further notices to be published: Upon expiration of this contract which will be 2026 subject to the extension period being taken.
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
six.3) Additional information
The tender documents are available on the Cardiff Met Intend e-tender portal. Please register on the portal to obtain access, registration is free of charge. Select Tenders and Current.
Please copy and past this url into a browser:
https://in-tendhost.co.uk/cardiffmet/aspx/Home
NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at https://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=118374.
(WA Ref:118374)
six.4) Procedures for review
six.4.1) Review body
High Court
Royal Courts of Justice, The Strand
London
WC2A 2LL
Telephone
+44 2079477501
Country
United Kingdom