Section one: Contracting authority
one.1) Name and addresses
RED BOX CONSULTANCY SERVICES LIMITED
1 Innisfree Close
HARROGATE
HG28PL
Contact
Neil Meadows
Telephone
+44 1423810985
Country
United Kingdom
Region code
UKE4 - West Yorkshire
Companies House
05126781
Internet address(es)
Main address
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted to the above-mentioned address
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Education
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Greenhead College Catering Services
two.1.2) Main CPV code
- 55500000 - Canteen and catering services
two.1.3) Type of contract
Services
two.1.4) Short description
The college wish to be at the forefront of college catering and as such require a modern, branded offer that reflects the leading trends in the industry.
At this time, the college's wish is to commence a catering contract, with a partner who shares their vision for a customer-focused retail service that attracts the maximum number of students. The meals that are to be provided must be appealing to customers, imaginative, provide good value for money and be nutritionally balanced to encourage all students to make an educated choice.
The college's objectives for the new contract are as follows: -
• A catering service that is well managed and requires minimal involvement from the college's management team.
• A strong Contractor Area Manager who will develop and lead the team to deliver exceptional customer service, a consistently high-quality food offer and spend a substantial amount of time on site at the outset to undertake this.
• A Contractor who is proactive in their relationship management with the college, with good communication with key college staff.
• Investment in the college's Catering service through increased marketing, equipment to enhance the services and educational events in return for a tenure of contract.
• Innovation to allow for speed of service, customer interaction improvements and renewed interest.
• A higher number of students and staff using the facilities by providing a high quality, affordable and nutritious meal.
• A catering service that encourages students to take a healthy and balanced meal.
• Food and drinks that look appetising and are attractively presented and are priced accordingly and obviously for the consumer.
• A hospitality service that will help showcase the college through events to parents and visitors.
• A Contractor that adopts a flexible and proactive approach to all college activities.
• A service that is professionally merchandised and marketed with discretion and to the mutual benefit of the college and the Contractor.
• A Contractor that operates using the optimum level of staffing.
• A Contractor who is willing to expand and develop the current skills in the team.
• A Contractor alive to the current issues of sustainability.
• A Contractor who can cater for vegan diets and other special requirements such as halal and gluten free as required.
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 55524000 - School catering services
two.2.3) Place of performance
NUTS codes
- UKE4 - West Yorkshire
Main site or place of performance
Greenhead College
Greenhead Road, Huddersfield, HD1 4ES
Principal: Simon Lett
two.2.4) Description of the procurement
Services Areas
The service times are as follows.
Food Court Monday to Friday 10:00am - 2:00pm
Retail Shop Monday, Tuesday, Thursday and Friday 8:15am- 3:00pm. Wednesdays 8:15am - 2:00pm
Coffee Shop Monday to Friday 8:00am- 2:00pm
Branded Coffee Shop- Opening in 2025 undeveloped services open to discussion with College around this opportunity.
There are currently no vending machines in the College which is a missed opportunity. We would like to invite Contractors to put forward a tariff, cost and principle of services for vending.
The college currently runs a three-week menu cycle, which changes each term.
The college cleaning team clear and clean the tables throughout the college day. Other than supporting with ad hoc clean ups of spillages or excessive litter, the catering team do not clean and clear any of the areas used for consuming food.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
Yes
Description of renewals
2 possible 1 year extensions
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.14) Additional information
Please request access to the portal by emailing admin@redboxcs.com
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
20 March 2024
Local time
9:30am
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Tender must be valid until: 31 August 2024
four.2.7) Conditions for opening of tenders
Date
20 March 2024
Local time
9:31am
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.4) Procedures for review
six.4.1) Review body
Red Box Consultancy Services Ltd
Harrogate
Country
United Kingdom