Section one: Contracting authority
one.1) Name and addresses
RED BOX CONSULTANCY SERVICES LIMITED
1 Innisfree Close
HARROGATE
HG28PL
Contact
Neil Meadows
Telephone
+44 1423810985
Country
United Kingdom
Region code
UKE4 - West Yorkshire
Companies House
05126781
Internet address(es)
Main address
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Education
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Greenhead College Catering Services
two.1.2) Main CPV code
- 55500000 - Canteen and catering services
two.1.3) Type of contract
Services
two.1.4) Short description
The college wish to be at the forefront of college catering and as such require a modern,
branded offer that reflects the leading trends in the industry.
At this time, the college's wish is to commence a catering contract, with a partner who
shares their vision for a customer-focused retail service that attracts the maximum number
of students. The meals that are to be provided must be appealing to customers, imaginative,
provide good value for money and be nutritionally balanced to encourage all students to
make an educated choice.
The college's objectives for the new contract are as follows: -
• A catering service that is well managed and requires minimal involvement from the
college's management team.
• A strong Contractor Area Manager who will develop and lead the team to deliver
exceptional customer service, a consistently high-quality food offer and spend a substantial
amount of time on site at the outset to undertake this.
• A Contractor who is proactive in their relationship management with the college, with good
communication with key college staff.
• Investment in the college's Catering service through increased marketing, equipment to
enhance the services and educational events in return for a tenure of contract.
• Innovation to allow for speed of service, customer interaction improvements and renewed
interest.
• A higher number of students and staff using the facilities by providing a high quality,
affordable and nutritious meal.
• A catering service that encourages students to take a healthy and balanced meal.
• Food and drinks that look appetising and are attractively presented and are priced
accordingly and obviously for the consumer.
• A hospitality service that will help showcase the college through events to parents and
visitors.
• A Contractor that adopts a flexible and proactive approach to all college activities.
• A service that is professionally merchandised and marketed with discretion and to the
mutual benefit of the college and the Contractor.
• A Contractor that operates using the optimum level of staffing.
• A Contractor who is willing to expand and develop the current skills in the team.
• A Contractor alive to the current issues of sustainability.
• A Contractor who can cater for vegan diets and other special requirements such as halal
and gluten free as required.
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Lowest offer: £1,530,000 / Highest offer: £1,905,618 taken into consideration
two.2) Description
two.2.2) Additional CPV code(s)
- 55510000 - Canteen services
- 55520000 - Catering services
two.2.3) Place of performance
NUTS codes
- UKE4 - West Yorkshire
two.2.4) Description of the procurement
Issue of Invitation to Tender 5th February 2024
Bidding Companies to Visit Site 4th March 2024 9:30am onwards- all day including Break
service, Lunch service and 1:1 appointments with Client.
Clarification Deadline Wednesday 12th March 2023 12 noon
Clarification Return Deadline * Monday 18th March 2023
Deadline for return of Tender
Responses 9:30am Wednesday 20th March 2024
Presentation by shortlisted bidders Tuesday 9th April 2024 - times TBC
Reference site visits w/c 15th April 2024
Contract Awarded by 1st May 2024
Mobilisation Meeting Early May time TBC
Contract Commencement 1st September 2024
two.2.5) Award criteria
Price
two.2.11) Information about options
Options: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2024/S 000-003790
Section five. Award of contract
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
22 April 2024
five.2.2) Information about tenders
Number of tenders received: 5
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
OCS
New Century House, The Havens, Ipswich, Suffolk, England, IP3 9SJ
Ipswich
IP3 9SJ
Country
United Kingdom
NUTS code
- UKJ - South East (England)
Companies House
03056469
The contractor is an SME
No
five.2.4) Information on value of contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: £553,548
Total value of the contract/lot: £1,660,645
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
Red Box Consultancy Services Ltd
Harrogate
Country
United Kingdom