- Scope of the procurement
- Lot 1 - North West and Cumbria
- Lot 2 - East and West Midlands
- Lot 3 - North Wales
- Lot 4 - Yorkshire
- Lot 5 - North East
- Lot 6 - South West
- Lot 7 - Greater London
- Lot 8 - South East
- Lot 9 -Suffolk and Norfolk
- Lot 10 - Northamptonshire and Buckinghamshire
- Lot 11 - Warwickshire and Coventry
Section one: Contracting authority
one.1) Name and addresses
The Romero Catholic Academy
c/o Corpus Christi Catholic Primary School, Langbank Avenue
Coventry
CV3 2QP
d.collis@romero.coventry.sch.uk
Telephone
+44 2476451888
Country
United Kingdom
NUTS code
UK - UNITED KINGDOM
Internet address(es)
Main address
http://www.romero.coventry.sch.uk
Buyer's address
http://www.romero.coventry.sch.uk
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://suppliers.multiquote.com
Additional information can be obtained from another address:
The Romero Catholic Academy
c/o Corpus Christi Catholic Primary School, Langbank Avenue
Coventry
CV3 2QP
d.collis@romero.coventry.sch.uk
Telephone
+44 2476451888
Country
United Kingdom
NUTS code
UK - UNITED KINGDOM
Internet address(es)
Main address
http://www.romero.coventry.sch.uk
Buyer's address
http://www.romero.coventry.sch.uk
Tenders or requests to participate must be submitted electronically via
https://suppliers.multiquote.com
Tenders or requests to participate must be submitted to the above-mentioned address
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Education
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Invitation to Tender for The supply and Distribution of Freshly Prepared Sandwiches, Wraps, Paninis and Salads
Reference number
CA8385 -
two.1.2) Main CPV code
- 15811511 - Prepared sandwiches
two.1.3) Type of contract
Supplies
two.1.4) Short description
This framework is designed to meet the Freshly Prepared Sandwiches, Wraps, Paninis and Salad needs of The Romero Catholic Academy and is also open for use by all contracting authorities across the entire public sector across the UK (and any future successors to these organisations) these include (but not limited to) central procurement departments and agencies, Non Departmental Public Bodies, NHS bodies, Local Authorities, Police Authorities, Emergency Services, Educational Establishments, Hospices, Registered Charities, National Parks and Registered Social Landlords. The framework is being let across 11 Lots. There will be a maximum of 3 suppliers awarded a place on each lot. Full details of the classification of eligible end user establishments and geographical areas is available at http://www.dukefield.com/ojeu
two.1.5) Estimated total value
Value excluding VAT: £26,000,000
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for maximum number of lots
11
Maximum number of lots that may be awarded to one tenderer: 11
two.2) Description
two.2.1) Title
Lot 1 - North West and Cumbria
Lot No
1
two.2.2) Additional CPV code(s)
- 15811500 - Prepared bread products
- 15811510 - Sandwiches
- 15811511 - Prepared sandwiches
two.2.3) Place of performance
NUTS codes
- UK - UNITED KINGDOM
Main site or place of performance
UK
two.2.4) Description of the procurement
This framework is designed to meet the Freshly Prepared Sandwiches, Wraps, Paninis and Salad needs across the entire public sector across the UK. The framework covers a comprehensive range and full details of the service provision are contained within the Invitation to Tender documentation.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £4,000,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
48 month(s) from the commencement date, with 24 initial month(s) and option to extend 2x12 month(s)
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Lot 2 - East and West Midlands
Lot No
2
two.2.2) Additional CPV code(s)
- 15811510 - Sandwiches
- 15811511 - Prepared sandwiches
- 15811500 - Prepared bread products
two.2.3) Place of performance
NUTS codes
- UK - UNITED KINGDOM
Main site or place of performance
UK
two.2.4) Description of the procurement
This framework is designed to meet the Freshly Prepared Sandwiches, Wraps, Paninis and Salad needs across the entire public sector across the UK. The framework covers a comprehensive range and full details of the service provision are contained within the Invitation to Tender documentation.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £4,000,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
48 month(s) from the commencement date, with 24 initial month(s) and option to extend 2x12 month(s)
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Lot 3 - North Wales
Lot No
3
two.2.2) Additional CPV code(s)
- 15811511 - Prepared sandwiches
- 15811510 - Sandwiches
- 15811500 - Prepared bread products
two.2.3) Place of performance
NUTS codes
- UK - UNITED KINGDOM
Main site or place of performance
UK
two.2.4) Description of the procurement
This framework is designed to meet the Freshly Prepared Sandwiches, Wraps, Paninis and Salad needs across the entire public sector across the UK. The framework covers a comprehensive range and full details of the service provision are contained within the Invitation to Tender documentation.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £2,000,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
48 month(s) from the commencement date, with 24 initial month(s) and option to extend 2x12 month(s)
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Lot 4 - Yorkshire
Lot No
4
two.2.2) Additional CPV code(s)
- 15811511 - Prepared sandwiches
- 15811500 - Prepared bread products
- 15811510 - Sandwiches
two.2.3) Place of performance
NUTS codes
- UK - UNITED KINGDOM
Main site or place of performance
UK
two.2.4) Description of the procurement
This framework is designed to meet the Freshly Prepared Sandwiches, Wraps, Paninis and Salad needs across the entire public sector across the UK. The framework covers a comprehensive range and full details of the service provision are contained within the Invitation to Tender documentation.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £2,000,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
48 month(s) from the commencement date, with 24 initial month(s) and option to extend 2x12 month(s)
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Lot 5 - North East
Lot No
5
two.2.2) Additional CPV code(s)
- 15811500 - Prepared bread products
- 15811511 - Prepared sandwiches
- 15811510 - Sandwiches
two.2.3) Place of performance
NUTS codes
- UK - UNITED KINGDOM
Main site or place of performance
UK
two.2.4) Description of the procurement
This framework is designed to meet the Freshly Prepared Sandwiches, Wraps, Paninis and Salad needs across the entire public sector across the UK. The framework covers a comprehensive range and full details of the service provision are contained within the Invitation to Tender documentation.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £2,000,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
48 month(s) from the commencement date, with 24 initial month(s) and option to extend 2x12 month(s)
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Lot 6 - South West
Lot No
6
two.2.2) Additional CPV code(s)
- 15811500 - Prepared bread products
- 15811510 - Sandwiches
- 15811511 - Prepared sandwiches
two.2.3) Place of performance
NUTS codes
- UK - UNITED KINGDOM
Main site or place of performance
UK
two.2.4) Description of the procurement
This framework is designed to meet the Freshly Prepared Sandwiches, Wraps, Paninis and Salad needs across the entire public sector across the UK. The framework covers a comprehensive range and full details of the service provision are contained within the Invitation to Tender documentation.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £2,000,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
48 month(s) from the commencement date, with 24 initial month(s) and option to extend 2x12 month(s)
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Lot 7 - Greater London
Lot No
7
two.2.2) Additional CPV code(s)
- 15811500 - Prepared bread products
- 15811510 - Sandwiches
- 15811511 - Prepared sandwiches
two.2.3) Place of performance
NUTS codes
- UK - UNITED KINGDOM
Main site or place of performance
UK
two.2.4) Description of the procurement
This framework is designed to meet the Freshly Prepared Sandwiches, Wraps, Paninis and Salad needs across the entire public sector across the UK. The framework covers a comprehensive range and full details of the service provision are contained within the Invitation to Tender documentation.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £2,000,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
48 month(s) from the commencement date, with 24 initial month(s) and option to extend 2x12 month(s)
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Lot 8 - South East
Lot No
8
two.2.2) Additional CPV code(s)
- 15811510 - Sandwiches
- 15811500 - Prepared bread products
- 15811511 - Prepared sandwiches
two.2.3) Place of performance
NUTS codes
- UK - UNITED KINGDOM
Main site or place of performance
UK
two.2.4) Description of the procurement
This framework is designed to meet the Freshly Prepared Sandwiches, Wraps, Paninis and Salad needs across the entire public sector across the UK. The framework covers a comprehensive range and full details of the service provision are contained within the Invitation to Tender documentation.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £2,000,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
48 month(s) from the commencement date, with 24 initial month(s) and option to extend 2x12 month(s)
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Lot 9 -Suffolk and Norfolk
Lot No
9
two.2.2) Additional CPV code(s)
- 15811510 - Sandwiches
- 15811500 - Prepared bread products
- 15811511 - Prepared sandwiches
two.2.3) Place of performance
NUTS codes
- UK - UNITED KINGDOM
Main site or place of performance
UK
two.2.4) Description of the procurement
This framework is designed to meet the Freshly Prepared Sandwiches, Wraps, Paninis and Salad needs across the entire public sector across the UK. The framework covers a comprehensive range and full details of the service provision are contained within the Invitation to Tender documentation.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £2,000,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
48 month(s) from the commencement date, with 24 initial month(s) and option to extend 2x12 month(s)
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Lot 10 - Northamptonshire and Buckinghamshire
Lot No
10
two.2.2) Additional CPV code(s)
- 15811510 - Sandwiches
- 15811511 - Prepared sandwiches
- 15811500 - Prepared bread products
two.2.3) Place of performance
NUTS codes
- UK - UNITED KINGDOM
Main site or place of performance
UK
two.2.4) Description of the procurement
This framework is designed to meet the Freshly Prepared Sandwiches, Wraps, Paninis and Salad needs across the entire public sector across the UK. The framework covers a comprehensive range and full details of the service provision are contained within the Invitation to Tender documentation.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £2,000,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
48 month(s) from the commencement date, with 24 initial month(s) and option to extend 2x12 month(s)
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Lot 11 - Warwickshire and Coventry
Lot No
11
two.2.2) Additional CPV code(s)
- 15811500 - Prepared bread products
- 15811510 - Sandwiches
- 15811511 - Prepared sandwiches
two.2.3) Place of performance
NUTS codes
- UK - UNITED KINGDOM
Main site or place of performance
UK
two.2.4) Description of the procurement
This framework is designed to meet the Freshly Prepared Sandwiches, Wraps, Paninis and Salad needs across the entire public sector across the UK. The framework covers a comprehensive range and full details of the service provision are contained within the Invitation to Tender documentation.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £2,000,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
48 month(s) from the commencement date, with 24 initial month(s) and option to extend 2x12 month(s)
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with several operators
Envisaged maximum number of participants to the framework agreement: 33
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
29 March 2021
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.7) Conditions for opening of tenders
Date
29 March 2021
Local time
12:00pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.3) Additional information
Dukefield Foodservice Ltd (who are a subsidiary of Dukefield Ltd) are acting as agents of The Romero Catholic Academy in the development and on-going contract management of this framework. The Contracting Authority will be using an e-tendering system to conduct the procurement exercise. To access the procurement documentation suppliers must register their company details on the In-Sourcing Cloud system at https://suppliers.multiquote.com, the tender is available from the opportunities menu on the login page of the site.The Contracting Authority shall not be under any obligation to accept the lowest tender or indeed any tender.The Contracting Authority further reserves the right not to award any contract as a result of the procurement process and reserves the right to cancel the entire process or parts of the tender process commenced by the publication of this notice and in no circumstances will be liable for any costs incurred by tenderer's. The value of the framework provided in section ll.1.5 is only an estimate and the Contracting Authority cannot guarantee any business through this framework agreement. The Contracting Authority wishes to establish a Framework Agreement open for use by all Public Sector Bodies.
six.4) Procedures for review
six.4.1) Review body
The Romero Catholic Academy
c/o Cardinal Wiseman Catholic School, Potters Greeb Road,
Coventry
CV2 2AJ
Telephone
+44 2476451888
Country
United Kingdom
Internet address
six.4.2) Body responsible for mediation procedures
The Romero Catholic Academy
c/o Cardinal Wiseman Catholic School, Potters Greeb Road,
Coventry
CV2 2AJ
Telephone
+44 2476451888
Country
United Kingdom
Internet address
six.4.3) Review procedure
Precise information on deadline(s) for review procedures
Precise information on deadline(s) for review procedures: The Romero Catholic Academy will incorporate a minimum 10-day standstill period at the point information on the award of contract is communicated to tenderers. Bidders who are unsuccessful shall be informed by the Contracting Authority as soon as possible after the decision is made as to the reasons why the bidder was unsuccessful. If an appeal regarding the award of the contract has not been successfully resolved, the Public Contracts Regulations provide for the aggrieved parties who have been harmed or who are at risk of harm by the breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any action must be generally brought within 3 months. If a declaration of ineffectiveness is sought, any such action must be brought within 30 days where the Contracting Authority has communicated the award of the contract and a summary of reasons to tenderers, or otherwise within 6 months of the contract being entered into. Where a contract has not been entered into, the Court may order the setting aside of the award decision or order the Contracting Authority to amend any document and may award damages. If the Contract has been entered into the Court may, depending on the circumstances, award damages, make a declaration of ineffectiveness, order the Contracting Authority to pay a fine, and/or order that the duration of the contract the shortened. The purpose of the standstill period referred to above is to allow the parties to apply to the Courts to set aside the award decision before the contract is entered into.