Section one: Contracting authority
one.1) Name and addresses
HAMPSHIRE AND ISLE OF WIGHT FIRE RESCUE SERVICE
HQ
Eastleigh
SO50 9SJ
Contact
Craig Anderson-Jones
craig.anderson-jones@hants.gov.uk
Telephone
+44 3707797920
Country
United Kingdom
Region code
UKJ3 - Hampshire and Isle of Wight
Justification for not providing organisation identifier
Not on any register
Internet address(es)
Main address
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://in-tendhost.co.uk/hampshire/aspx/home
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://in-tendhost.co.uk/hampshire/aspx/home
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Public order and safety
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Fleet and Asset Management System
Reference number
HF24575
two.1.2) Main CPV code
- 48000000 - Software package and information systems
two.1.3) Type of contract
Supplies
two.1.4) Short description
THIS IS A NOTICE ON BEHALF OF HAMPSHIRE AND ISLE OF WIGHT FIRE RESCUE SERVICE (HIWFRS)
HIWFRS are seeking to appoint a supplier for the provision of a Fleet and Asset Management software.
The contract will be for a maximum of 8 years (4 + 2 + 2) with a maximum value of £845,000.
two.1.5) Estimated total value
Value excluding VAT: £845,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 48000000 - Software package and information systems
two.2.3) Place of performance
NUTS codes
- UKJ3 - Hampshire and Isle of Wight
two.2.4) Description of the procurement
The system scope is for:
- Improved accuracy of data recording and content for data quality purposes
- Software licenses (included in the Contract)
- Maintenance and support
- Data migration from existing system to the replacement system
- Training of administrators and users
- Decommissioning of the Tranman system
- Integration with IBC for stock ordering and supplier payment
- Ability for station-based personnel to enter 'standard test' records to record total maintenance history
- Industry suitable design and data capture to provide assurance and compliance when managing fleet/assets on behalf of HIWFRS
- Improved reporting functionality and utilisation of data
- Reduction of paper-based processes through direct input of data by users with improved accessibility
- Driver and Vehicle Standards Agency (DVSA) compliant
- Access to the system from HIWFRS sites and whilst working off site
- Single Sign On access to the new system using HIWFRS user credentials in Azure AD
- Ability to run on browsers running devices running Windows, Android and iOS
- Create system connectors using standard API's
two.2.5) Award criteria
Price
two.2.6) Estimated value
Value excluding VAT: £845,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
96
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2024/S 000-031808
four.2.2) Time limit for receipt of tenders or requests to participate
Date
5 March 2025
Local time
2:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.7) Conditions for opening of tenders
Date
6 March 2025
Local time
9:00am
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.4) Procedures for review
six.4.1) Review body
High Courts of Justice
London
Country
United Kingdom