Section one: Contracting authority
one.1) Name and addresses
Hampshire and Isle Of Wight Fire and Rescue Service
Leigh Road
Eastleigh
SO509SJ
Contact
Craig Anderson-Jones
procurement.support@hants.gov.uk
Country
United Kingdom
Region code
UKJ3 - Hampshire and Isle of Wight
Justification for not providing organisation identifier
Not on any register
Internet address(es)
Main address
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Public order and safety
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Fleet and Asset Management System
Reference number
HF24575
two.1.2) Main CPV code
- 48000000 - Software package and information systems
two.1.3) Type of contract
Supplies
two.1.4) Short description
HIWFRS have undertaken a procurement to appoint a supplier for the provision of a Fleet and Asset Management
software.
The contract will be for a maximum of 8 years (4 + 2 + 2)
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £1,051,578.31
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKJ3 - Hampshire and Isle of Wight
two.2.4) Description of the procurement
The system scope is for:
- Improved accuracy of data recording and content for data quality purposes
- Software licenses (included in the Contract)
- Maintenance and support
- Data migration from existing system to the replacement system
- Training of administrators and users
- Decommissioning of the Tranman system
- Integration with IBC for stock ordering and supplier payment
- Ability for station-based personnel to enter 'standard test' records to record total
maintenance history
- Industry suitable design and data capture to provide assurance and compliance when
managing fleet/assets on behalf of HIWFRS
- Improved reporting functionality and utilisation of data
- Reduction of paper-based processes through direct input of data by users with improved
accessibility
- Driver and Vehicle Standards Agency (DVSA) compliant
- Access to the system from HIWFRS sites and whilst working off site
- Single Sign On access to the new system using HIWFRS user credentials in Azure AD
- Ability to run on browsers running devices running Windows, Android and iOS
- Create system connectors using standard API's
two.2.5) Award criteria
Price
two.2.11) Information about options
Options: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2025/S 000-003413
Section five. Award of contract
Contract No
HF24575
Title
Fleet and Asset Management System
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
5 March 2025
five.2.2) Information about tenders
Number of tenders received: 3
Number of tenders received from SMEs: 3
Number of tenders received by electronic means: 3
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
AssetWorks Fleet Solutions Limited
Brook Suite, Ground Floor, Bewley House, Marshfield Road,
Chippenham
SN15 1JW
Country
United Kingdom
NUTS code
- UKK1 - Gloucestershire, Wiltshire and Bristol/Bath area
Companies House
15298579
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: £1,051,578.31
Total value of the contract/lot: £1,051,578.31
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
High Court
Strand
London
Country
United Kingdom