Section one: Contracting authority
one.1) Name and addresses
Sutton Coldfield Grammar School for Girls
Jockey Road, Sutton Coldfield
Birmingham
B73 5PT
tenders@litmuspartnership.co.uk
Telephone
+44 1276673880
Country
United Kingdom
Region code
UKG31 - Birmingham
Internet address(es)
Main address
https://www.suttcold.bham.sch.uk/
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://litmustms.co.uk/respond/2U7QHJ3A4M
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted to the above-mentioned address
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Education
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Sutton Coldfield Grammar School for Girls ~ Catering Tender
two.1.2) Main CPV code
- 55524000 - School catering services
two.1.3) Type of contract
Services
two.1.4) Short description
The successful Supplier will be required to provide catering services for Sutton Coldfield Grammar School for Girls.
two.1.5) Estimated total value
Value excluding VAT: £1,500,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKG31 - Birmingham
Main site or place of performance
Birmingham
two.2.4) Description of the procurement
The successful Supplier will be required to provide catering services for Sutton Coldfield Grammar School for Girls.
The catering service provision is currently managed by the AiP on a 3 and half year contract which expires at the end of July 2024. To ensure that best value principles are applied the Governors and Senior Leaders of the Trust have decided to tender the catering services.
School’s Vision & Ethos
Our vision is for all students to have a love of learning, a positive and resilient approach with a strong sense of community.
Each individual student will be encouraged to be aspirational, prepared for their future and inspired to make a difference.
Key Statistics about the school
The school is a selective school in Sutton Coldfield, West Midlands teaching girls 11-18, taking in students from all over Birmingham and the wider area coming from all backgrounds. In the recent Times Parent Power list, the School was listed in the top 30 schools in the Country and 4 in the West Midlands. At the last census there were just over 1,200 students of which around 8% are eligible for Free School Meals and there are over 100 staff.
In 2022-23 Catering income was around £300k with a further increase of sales of around 10% in Autumn Term 2023-24.
Objectives
We want our catering company to offer a high quality service to all our students, staff and visitors that matches the educational experience they receive on a daily basis all of the essential abilities and skills to provide an outstanding catering service to our students, staff and visitors at our school.
You should have the knowledge of how to provide exceptional dining experiences in schools, manage staff and the whole catering function.
Providing a high quality and reliable catering service has a major effect on the whole learning experience for all our students, staff and visitors and this is why the School is passionate about having very high quality catering facilities, with excellent food choices which are nutritionally balanced for everyone. Having excellent customer care, the caterer should be polite, diplomatic and thoughtful while dealing with all our students, staff and visitors.
The way you operate in our school is crucial to ensure customer satisfaction and to encourage students continue to use the facilities and enjoy the meal times.
Your menus and pricing structure need to be clear to the students so that they can understand exactly what the offer is to them offering great value to students.
We are looking for a refreshing and innovative approach that reflects, amongst other things, the changing profile of student life and their food preferences and types and preferred styles of dining including a wide range of vegan and vegetarian options which is very popular with our student body.
It’s essential to the school that the contractors bidding for this tender think broadly about all issues and not just the core catering service to compete and be successful in obtaining the contract of the school. We would like the contractors to always be on the lookout for new ways of doing things, coming up with new solutions for many common problems such as how you have dealt with the cost of living crisis in managing price increases
Contractors are requested to ensure they consider all the aspects of service delivery and think carefully about the catering requirements.
The School already knows that the successful provision of catering services is very much dependent on the development of a good working relationship between the Client of a facility and the contractor’s catering manager and catering team on site. The contractor is expected to use its best endeavors to cultivate such a relationship to benefit the smooth running of each establishment.
Please see the SQ Document for more information.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £1,500,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 August 2024
End date
31 July 2029
This contract is subject to renewal
No
two.2.9) Information about the limits on the number of candidates to be invited
Envisaged minimum number: 5
Maximum number: 10
Objective criteria for choosing the limited number of candidates:
A minimum of 5 suppliers and a maximum of 10 suppliers will be taken forward to the tender stage of the process. Where less than 5 suppliers meet the minimum standards, only those that meet the minimum standards will be taken through to the tender stage. Where more than 5 suppliers meet the minimum standard, those suppliers with the highest scores will proceed to the tender stage.
two.2.10) Information about variants
Variants will be accepted: Yes
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
To respond to this opportunity please click here: https://litmustms.co.uk/respond/2U7QHJ3A4M
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Restricted procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
8 March 2024
Local time
12:00pm
four.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
1 April 2024
four.2.4) Languages in which tenders or requests to participate may be submitted
English
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
six.3) Additional information
The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
It will be the supplier's responsibility to obtain any necessary documents in order to submit a response by the closing date and time.
The contracting authority reserves the right not to award any or part of the contract which is the subject of this contract notice and reserves the right to terminate the procurement process at any time.
The contracting authority will not be liable for any costs incurred by those expressing an interest in tendering for this contract opportunity.
The contracting authority will consider variant bids, evaluating them (so far as the variant or the evaluation of the variant is in the opinion of the contracting authority practicable) on the same basis as a conforming bid, but shall not be obliged to accept any such bid in preference to a conforming bid even if the variant bid scores more highly. No variant will be considered unless the bidder simultaneously submits a conforming bid.
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://litmustms.co.uk/tenders/UK-UK-Birmingham:-School-catering-services./2U7QHJ3A4M" target="_blank">https://litmustms.co.uk/tenders/UK-UK-Birmingham:-School-catering-services./2U7QHJ3A4M
To respond to this opportunity, please click here:
https://litmustms.co.uk/respond/2U7QHJ3A4M" target="_blank">https://litmustms.co.uk/respond/2U7QHJ3A4M
GO Reference: GO-2024130-PRO-25071157
six.4) Procedures for review
six.4.1) Review body
Sutton Coldfield Grammar School for Girls
Jockey Road, Sutton Coldfield
Birmingham
B73 5PT
Country
United Kingdom