Section one: Contracting authority
one.1) Name and addresses
Sutton Coldfield Grammar School for Girls
Jockey Road, Sutton Coldfield
Birmingham
B73 5PT
tenders@litmuspartnership.co.uk
Telephone
+44 1276673880
Country
United Kingdom
Region code
UKG31 - Birmingham
Internet address(es)
Main address
https://www.suttcold.bham.sch.uk/
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Education
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Sutton Coldfield Grammar School for Girls ~ Catering Tender
two.1.2) Main CPV code
- 55524000 - School catering services
two.1.3) Type of contract
Services
two.1.4) Short description
The successful Supplier will be required to provide catering services for Sutton Coldfield Grammar School for Girls.
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £2,327,574.44
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKG31 - Birmingham
Main site or place of performance
Birmingham
two.2.4) Description of the procurement
The successful Supplier will be required to provide catering services for Sutton Coldfield Grammar School for Girls.
The catering service provision is currently managed by the AiP on a 3 and half year contract which expires at the end of July 2024. To ensure that best value principles are applied the Governors and Senior Leaders of the Trust have decided to tender the catering services.
School’s Vision & Ethos
Our vision is for all students to have a love of learning, a positive and resilient approach with a strong sense of community.
Each individual student will be encouraged to be aspirational, prepared for their future and inspired to make a difference.
Key Statistics about the school
The school is a selective school in Sutton Coldfield, West Midlands teaching girls 11-18, taking in students from all over Birmingham and the wider area coming from all backgrounds. In the recent Times Parent Power list, the School was listed in the top 30 schools in the Country and 4 in the West Midlands. At the last census there were just over 1,200 students of which around 8% are eligible for Free School Meals and there are over 100 staff.
In 2022-23 Catering income was around £300k with a further increase of sales of around 10% in Autumn Term 2023-24.
Objectives
We want our catering company to offer a high quality service to all our students, staff and visitors that matches the educational experience they receive on a daily basis all of the essential abilities and skills to provide an outstanding catering service to our students, staff and visitors at our school.
You should have the knowledge of how to provide exceptional dining experiences in schools, manage staff and the whole catering function.
Providing a high quality and reliable catering service has a major effect on the whole learning experience for all our students, staff and visitors and this is why the School is passionate about having very high quality catering facilities, with excellent food choices which are nutritionally balanced for everyone. Having excellent customer care, the caterer should be polite, diplomatic and thoughtful while dealing with all our students, staff and visitors.
The way you operate in our school is crucial to ensure customer satisfaction and to encourage students continue to use the facilities and enjoy the meal times.
Your menus and pricing structure need to be clear to the students so that they can understand exactly what the offer is to them offering great value to students.
We are looking for a refreshing and innovative approach that reflects, amongst other things, the changing profile of student life and their food preferences and types and preferred styles of dining including a wide range of vegan and vegetarian options which is very popular with our student body.
It’s essential to the school that the contractors bidding for this tender think broadly about all issues and not just the core catering service to compete and be successful in obtaining the contract of the school. We would like the contractors to always be on the lookout for new ways of doing things, coming up with new solutions for many common problems such as how you have dealt with the cost of living crisis in managing price increases
Contractors are requested to ensure they consider all the aspects of service delivery and think carefully about the catering requirements.
The School already knows that the successful provision of catering services is very much dependent on the development of a good working relationship between the Client of a facility and the contractor’s catering manager and catering team on site. The contractor is expected to use its best endeavors to cultivate such a relationship to benefit the smooth running of each establishment.
Please see the SQ Document for more information.
two.2.5) Award criteria
Price
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
Please note this contract has already been awarded.
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Restricted procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2024/S 000-003047
Section five. Award of contract
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
20 June 2024
five.2.2) Information about tenders
Number of tenders received: 7
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Aspens Services Ltd
Ground Floor,, Teme House, Whittington Hall
Whittington
WR5 2RY
Country
United Kingdom
NUTS code
- UKG12 - Worcestershire
National registration number
06561073
The contractor is an SME
No
five.2.4) Information on value of contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: £1,500,000
Total value of the contract/lot: £2,327,574.44
Section six. Complementary information
six.3) Additional information
The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement. It will be the supplier's responsibility to obtain any necessary documents in order to submit a response by the closing date and time. The contracting authority reserves the right not to award any or part of the contract which is the subject of this contract notice and reserves the right to terminate the procurement process at any time. The contracting authority will not be liable for any costs incurred by those expressing an interest in tendering for this contract opportunity.
To view this notice, please click here:
https://litmustms.co.uk/delta/viewNotice.html?noticeId=880929064
GO Reference: GO-202486-PRO-27318125
six.4) Procedures for review
six.4.1) Review body
Sutton Coldfield Grammar School for Girls
Jockey Road, Sutton Coldfield
Birmingham
B73 5PT
Country
United Kingdom